Executive & Personal Assistant to CEO Job at Beacon Hill (Washington, DC)

Executive Personal Assistant to Founder & CEO

A Billion-Dollar Private Investment Firm is seeking a new Full-Time/Permanent Ex...

Location

United States , New York

Salary:

200000.00 - 300000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 10+ years of applicable C-level executive business and personal administrative support experience
ideally within private equity and/or financial services
Bachelor’s degree required
Must have experience with private aviation
Extremely polished and professional
Detail-oriented and highly organized
Proactive, “two steps ahead” mentality
Confidential
discreet
Accustomed to working in an extremely fast-paced, ever-changing environment

Job Responsibility

Provide comprehensive high-level executive business and personal administrative support to the Founder & CEO
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
manage and maintain a busy and ever-changing calendar
Coordinate complex domestic and international travel arrangements and detailed itineraries
Prepare, process, and submit expense reports
Assist with ad hoc projects and personal administrative support duties as needed

What we offer

100% company-paid benefits, including medical, dental, vision, life, short and long-term disability, etc.
401k (no company match but eligible to enroll after 3 months of employment)
15 days paid time off for all full-time employees
additional sick days
discretionary bonus eligibility

Fulltime

Personal Assistant to CEO & Deputy CEO

This is a pivotal, high-trust role within an influential organisation representi...

Location

United Kingdom , London

Salary:

38000.00 GBP / Year

Membership Bespoke

Expiration Date

Until further notice

Requirements

Excellent organisational and prioritisation skills
Strong interpersonal and stakeholder management abilities
High attention to detail
A proactive, solutions-focused mindset
Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel)

Job Responsibility

Managing complex and ever-changing diaries
Acting as a first point of contact for senior stakeholders
Coordinating internal and external meetings, including board activity
Arranging travel, accommodation, and detailed itineraries
Preparing briefings, presentations, and correspondence
Building strong working relationships across members and partners

What we offer

Hybrid working (2 days in office, central London)
25 days holiday + bank holidays
Pension (matched up to 5%)
Private healthcare & income protection
Employee Assistance Programme
A collaborative and supportive team culture

Fulltime

Executive Assistant to CEO

A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhat...

Location

United States , New York

Salary:

150000.00 - 250000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!)
Bachelor's degree required
Experience with private aviation/travel coordination required
High IQ/EQ
Extremely polished and professional
Smart, proactive, eager
Flexible, responsive
Excellent interpersonal and communication skills (both verbal and written)
Must be a self-starter and able to prioritize and multitask
Must be calm under pressure and able to work in a fast-paced environment

Job Responsibility

Provide high-level executive administrative support to the CEO
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
manage and maintain a busy and ever-changing calendar
Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared
Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings
Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
Prepare, process, and submit expense reports using Concur
Draft, type, and edit emails and correspondence on behalf of executive
Field and vet telephone calls
greet clients and guests as needed

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Personal Assistant to CEO

Office Angels is recruiting on behalf of a niche advisory business with internat...

Location

United Kingdom , Basingstoke

Salary:

20.00 - 30.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant / Executive Assistant supporting senior leaders
Excellent organisation, foresight, and attention to detail
Strong written and verbal communication skills
Confidence using Microsoft Office (Word, Outlook, PowerPoint, Excel) and online booking platforms
A calm, professional approach with strong problem-solving ability
Discretion and confidence handling sensitive information

Job Responsibility

Complex diary management: Scheduling internal and external meetings across multiple time zones
Travel coordination: Managing detailed travel arrangements, itineraries, and logistical planning
Executive communication: Acting as the first point of contact, screening and prioritising communications
Document and presentation preparation: Supporting the creation and organisation of reports, presentations, and briefing materials
Task and deadline management: Tracking key actions, ensuring follow‑ups, and maintaining momentum on priorities
Ad‑hoc executive support: Assisting with confidential and time-sensitive matters as required

What we offer

Hybrid working model
Flexible part-time hours
Exposure to a high-profile leadership role within an innovative consultancy
Support and guidance from Office Angels throughout the assignment

Parttime

Executive Assistant to CEO

We’re looking for an Executive Assistant to provide high-level support to our CE...

Location

Brazil , Campinas / São Paulo region; Valinhos; Piracicaba

Salary:

Not provided

InPlanet

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a high-level coordination role
Bachelor’s degree in Business Administration or a related field
Advanced English and Portuguese communication skills
Strong ability to manage multiple priorities and complex schedules
Experience handling executive communication and correspondence
High level of autonomy and decision-making in ambiguous environments
Based in the Campinas / São Paulo region with availability for hybrid work: 2 days/week with Felix in Valinhos
Travels to Piracicaba

Job Responsibility

Structure and manage complex calendars and meetings, prioritizing urgencies and ensuring a smooth schedule
Manage executive inboxes, including reading, drafting answers, and prioritizing threads and forwards
Provide support for personal agenda and private administrative tasks as needed to optimize the CEO's time
Join meetings to collect insights, document action items, and provide clear summaries
Lead certain initiatives from start to finish, such as scheduling notary dates and ensuring document readiness
Conduct research on specific topics and prepare detailed reports to support business decision-making
Organize end-to-end travel arrangements for the CEO and support other founders (COO/CFO) when required
Track deadlines and follow up on action items independently, ensuring tasks are completed on time
Maintain the highest standards of confidentiality and discretion when handling sensitive information
Identify and lead improvements in administrative processes to make them more efficient and scalable

What we offer

Home Office Budget
Personal development budget
Language Programme Monthly Allowance
40 days annual leave
The opportunity to be autonomous, make a huge difference and belong to a vision
Occasional off-sites in Brazil
Laptop to fuel your productivity

Personal Assistant to CEO

Office Angels are recruiting for a Temp PA to the CEO - Charity Organisation. Ar...

Location

United Kingdom , London

Salary:

22.00 - 29.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Exceptional organizational skills
Keen eye for detail
Experience in supporting senior executives and managing multiple priorities
Tech-savvy and comfortable with HR management systems and databases
Cheerful demeanor and effective communication with a variety of stakeholders
Proactive, resourceful, and ready to tackle challenges head-on

Job Responsibility

Support the CEO in diary management and correspondence
Arrange and book all CEO travel, including flights, hotels, cars, and visa support
Maintain, produce and submit all CEO credit card and out of pocket expense claims
Provide meeting arrangements and support for the CEO, including scheduling, invitations, time zones, catering, AV needs, conference and videoconference calls and on-the-day assistance
Provide meeting arrangements including scheduling, invitations, minute taking, preparation of materials, catering and on-the-day assistance as required for the National Committee meetings
Provide meeting arrangements including scheduling, invitations and on-the-day assistance as required for the Senior Management Team meetings
Provide meeting arrangements including scheduling, invitations and on-the-day assistance as required for the CEO's one-to-ones, quarterly & annual reviews with his direct reports
Manage the CEO's account on the HR Management System and ensure his annual leave, TOIL and sickness records are up to date
As notified by the CEO approve annual leave requests, TOIL requests and sickness notifications for his direct reports
Add the CEO's contacts to AIMS/Salesforce (grant and donor management software)

What we offer

Holiday pay
Opportunity to work closely with the CEO of a charity organization making a real difference
Supportive and collaborative work environment
Chance to enhance your skills and gain valuable experience in the charity sector

Fulltime

Executive Assistant to CEO

Are you an experienced Executive Assistant ready to provide high-level support? ...

Location

United Kingdom , Bromley

Salary:

45000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

5+ years of C-suite support experience, including complex diary and travel management
Exceptional organisation, attention to detail, and advanced Microsoft 365 proficiency
An undergraduate degree or higher qualification in Business Administration or related field
A commitment to confidentiality, integrity, and a positive, collaborative spirit

Job Responsibility

Diary & Travel Management: Coordinate the CEO's schedule, arrange travel, and ensure timely communication
Meeting Coordination: organise logistics for meetings and events, including room bookings and refreshments
Documentation Support: draught, proofread, and format reports and presentations to a professional standard
Stakeholder Liaison: Serve as the primary point of contact for both internal and external stakeholders, maintaining professionalism and discretion
Project Support: Assist with various organisational projects, ensuring tasks are tracked and deadlines are met
Personal lifestyle support

What we offer

Impactful Work: Be part of a mission-driven organisation that values your contributions
Growth Opportunities: Engage in continuous learning and development activities
Supportive Environment: Work alongside a dedicated team committed to excellence

Fulltime

Executive Assistant to CEO

As the organisational anchor for the CEO, you'll help to drive efficiency, clari...

Location

Australia , Sydney

Salary:

Not provided

Brighte Capital

Expiration Date

Until further notice

Requirements

Proven executive-level experience supporting a CEO or C-suite leader in a complex, fast-moving environment (ideally within financial services or regulated businesses)
Exceptional judgement and autonomy — trusted to make decisions, act on behalf of the CEO when needed, and know when to escalate
Mastery of complexity — can hold multiple priorities, stakeholders, and deadlines
Strong executive presence and communication skills — confident engaging with board members, senior leaders, and external partners
Highly organised and detail-oriented, while never losing sight of the bigger picture
Digitally fluent and systems-minded — comfortable across modern tools (e.g. Microsoft 365, Confluence, Jira, Slack, Zoom, Canva)
AI-curious and productivity-driven — actively use tools like ChatGPT to work faster and smarter
Uncompromising integrity and discretion — trusted with sensitive information
Comfort with ambiguity and change — stay calm, focused, and effective as priorities shift
Proactive and solutions-oriented — anticipate issues early and resolve them

Job Responsibility

Own and optimise the CEO’s time — proactively managing a complex and fast-moving calendar
Be the central point of leverage — triaging requests, managing inbound communications with discretion, and acting as a trusted gatekeeper
Enable seamless travel and logistics — coordinating complex domestic and international travel
Operate at Board and executive level — coordinating Board meetings and materials
Shape executive communication — drafting and managing correspondence, presentations, and briefing materials
Anchor leadership rhythm — designing and managing the annual calendar for Leadership Team events
Provide holistic support — supporting both professional and personal commitments

What we offer

Free lunch every Monday
Built-in socials and regular team events
Eligible employees can participate in our Employee Share Option Plan (ESOP)
Well-stocked kitchen with fresh fruit, snacks, beer on tap, and wine
Ride-friendly workplace with secure bike storage, end-of-trip facilities, showers, towels, and hair dryers
Anniversary leave — an extra day off each year

Fulltime

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Executive & Personal Assistant to CEO

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