CrawlJobs Logo
Altamira Technologies Logo Altamira Technologies · IT - Administration

Executive Operations Manager

United States, Dayton · Job Posted June 30, 2026
Apply Position
Job Link Share

Job Description

The Executive Operations Manager serves as a force multiplier to the Vice President of Operations, ensuring strategic priorities, customer deliverables, executive actions, and operational initiatives are executed with precision and accountability. This role acts as the connective tissue across Programs, Contracts, Finance, Recruiting, and Corporate Operations, translating executive direction into measurable outcomes while maintaining visibility into commitments, risks, deadlines, and deliverables. The successful candidate will proactively drive execution, maintain operational discipline, and ensure deliverables are executive-ready before reaching leadership for approval.

Job Responsibility

  • Manage executive priorities, action items, and strategic initiatives on behalf of the VP of Operations
  • Maintain executive action trackers, decision logs, and follow-up activities
  • Coordinate leadership meetings, prepare agendas, capture decisions, and track actions through closure
  • Prepare executive briefings, read-ahead materials, dashboards, and status summaries
  • Own and maintain the enterprise deliverables calendar across all assigned programs and contracts
  • Track customer deliverables, contractual requirements, corporate deliverables, and executive reporting requirements
  • Coordinate inputs from Program Managers, Contracts, Finance, Recruiting, and Operations teams
  • Conduct final quality assurance reviews for all deliverables, ensuring accuracy, completeness, compliance, formatting consistency, and executive readiness
  • Ensure deliverables are submitted on time with minimal executive corrections required
  • Coordinate cross-functional initiatives supporting operational growth, process improvement, workforce planning, and organizational priorities
  • Track milestones, dependencies, risks, and actions across strategic efforts
  • Escalate risks and issues before they impact execution or customer commitments
  • Develop and maintain implementation plans for executive-directed initiatives
  • Identify process gaps, inefficiencies, and recurring execution challenges
  • Recommend and implement process improvements that increase accountability, consistency, and operational performance
  • Develop repeatable mechanisms for tracking commitments, deliverables, and organizational priorities
  • Establish and maintain operational dashboards and reporting tools
  • Collaborate with Program Managers, Contracts, Finance, Recruiting, and Corporate Operations teams to ensure alignment and execution
  • Support proposal operations during surge periods, including coordination, reviews, compliance tracking, and executive-level deliverable management
  • Serve as backup Scrum Master and facilitator for designated teams and operational initiatives

Requirements

  • Bachelor's degree or equivalent experience
  • 5+ years supporting executive leadership, program operations, PMO functions, business operations, or strategic initiatives
  • Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously
  • Strong written communication, editing, and quality assurance capabilities
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Project
  • Experience coordinating cross-functional teams and managing deliverables
  • U.S. Citizenship

Nice to have

  • Experience supporting government contracts and federal customers
  • Experience with Agile methodologies and Scrum facilitation
  • PMP, CAPM, Scrum Master, or related certification
  • Experience supporting executive-level operations and strategic planning activities
Altamira Technologies - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Operations Manager

8 matching positions

New

Executive Operations Manager

About the Company Primepac Industrial Ltd is one of New Zealand’s leading manuf...
Location
Location
New Zealand , Auckland
Salary
Salary:
Not provided
huntercampbell.co.nz Logo
Hunter Campbell Limited
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years in a senior executive support, operations, or commercial coordination role
  • Background in an SME or high-growth business strongly preferred over large corporate
  • Proven ability to manage a senior executive’s time and operating system, not just logistics
  • Strong written communication: able to produce clean, professional output from rough input
  • Commercially literate with an understanding of how businesses operate and prioritise
  • High EQ with the confidence to hold people accountable constructively
  • Organised, proactive, and comfortable operating with pace and ambiguity
  • Proficient in Microsoft 365 and task management tools
  • discretion as a matter of character
Job Responsibility
Job Responsibility
  • Own the MD’s calendar, inbox, and weekly rhythm to protect strategic time
  • Manage the leadership team action register and issue regular accountability reporting
  • Compile KPI packs, executive dashboards, and board preparation materials
  • Coordinate strategic projects, tracking workstreams, owners, and deadlines
  • Support the recruitment project pipeline from advertising through to onboarding
  • Convert rough MD input into polished communications, briefing notes, and agendas
  • Maintain the decision log and surface risks proactively
What we offer
What we offer
  • Competitive remuneration
  • Wiri, Auckland location
  • Permanent role suited to a commercially sharp, proactive operator
  • Genuine career opportunity, not a traditional EA hire
  • Work at the centre of a growing NZ business directly alongside an ambitious MD
  • Mandate is real, pathway is defined, impact visible from day one
  • Fulltime
Read More
Arrow Right

Executive Operations Manager

A rapidly growing hospitality and entertainment organization is seeking an Execu...
Location
Location
United States , Valley Center
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of operations, executive administration, or project management experience
  • Experience supporting senior executives or leadership teams
  • Strong project management and organizational skills
  • Advanced Microsoft Office Suite proficiency
  • Experience with Smartsheet, Monday.com, Asana, or similar platforms preferred
  • Bachelor's degree preferred
Job Responsibility
Job Responsibility
  • Manage high-level projects and organizational initiatives
  • Coordinate executive meetings, reporting, and strategic planning efforts
  • Develop operational procedures and administrative best practices
  • Monitor departmental goals, deadlines, and project timelines
  • Oversee administrative support staff and office operations
  • Manage vendor relationships, contracts, and service agreements
  • Prepare executive presentations, reports, and board meeting materials
  • Coordinate cross-functional communication between departments
  • Identify workflow inefficiencies and implement improvements
  • Support budgeting, forecasting, and operational planning activities
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Executive Assistant Manager - Operations

Functions as the strategic business leader of the property's Hotel Operations. ...
Location
Location
United Arab Emirates , Abu Dhabi
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major
  • 4 years experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area
  • 4-year bachelor's degree in Business Administration, Hotel and Restaurant Management, or related major
  • 2 years experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area
Job Responsibility
Job Responsibility
  • Functions as the strategic business leader of the property's Hotel Operations
  • Areas of responsibility may include Front Office, Business Center, Recreation/Health Club, Housekeeping, Food and Beverage/Culinary and Engineering/Maintenance
  • Works with direct reports (department heads) to develop and implement departmental strategies and ensures implementation of the brand service strategy and brand initiatives
  • Ensures Hotel Operations meet the brand's standards, targets customer needs, ensures employee satisfaction, focuses on growing revenues and maximizes the financial performance of the department and developing positive owner relations
  • Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand's target customer and employees and provides a return on investment
  • Fulltime
Read More
Arrow Right

Executive Business Operations Program Manager

The Executive Business Operations Program Manager will design, unify, and scale ...
Location
Location
United States , San Francisco
Salary
Salary:
279000.00 - 400000.00 USD / Year
openai.com Logo
OpenAI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Provided leadership for Executive Business Partners (EBPs) across the organization
  • Established clear role expectations, operating norms, and standards of excellence across executive support
  • Maintained a federated model in which EBPs remain embedded with their executives, while benefiting from shared frameworks and oversight
Job Responsibility
Job Responsibility
  • Design and implement scalable systems, processes, and tools that improve clarity, efficiency, and consistency across the EBP function
  • Develop playbooks, documentation, and training materials to codify best practices and judgment standards
  • Establish operating cadences, governance forums, and escalation pathways to manage priorities and tradeoffs effectively
  • Serve as a trusted partner to leadership, translating strategic priorities into actionable and executable plans
  • Partner with the Organizational Lead on executive operations budgeting, headcount planning, and resource allocation
  • Lead capacity planning and workload balancing across EBPs to ensure sustainable coverage and responsiveness
  • Surface structural gaps, friction points, and opportunities for improvement within the executive support model
  • Provide data-driven insights that inform decision-making and assess the effectiveness of executive operations
  • Define success metrics and key performance indicators for executive support effectiveness
  • Drive continuous improvement through retrospectives, stakeholder feedback, and performance insights
What we offer
What we offer
  • Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
  • Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
  • 401(k) retirement plan with employer match
  • Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
  • Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
  • 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
  • Mental health and wellness support
  • Employer-paid basic life and disability coverage
  • Annual learning and development stipend to fuel your professional growth
  • Daily meals in our offices, and meal delivery credits as eligible
  • Fulltime
Read More
Arrow Right

Manager, Executive and Office Operations

We exist to create a more connected, compassionate, and confident experience for...
Location
Location
United States , New York
Salary
Salary:
119000.00 - 140000.00 USD / Year
thymecare.com Logo
Thyme Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6–10+ years of experience in executive support in fast-paced, high-performance environments
  • 2+ years of people management experience
  • Deep experience supporting senior or C-level leaders and managing complex priorities
  • Experience building or scaling systems, processes, or teams
  • Strong judgment and ability to operate in high-stakes, ambiguous situations
  • Experience leading or developing others, formally or informally
  • Experience in high-growth or scaling organizations is strongly preferred
Job Responsibility
Job Responsibility
  • Lead and scale a cohesive executive support and workplace operations function
  • Continue evolving standards and best practices across calendaring, travel, communication, prioritization, and executive partnership
  • Improve systems and ways of working that increase consistency, efficiency, and cross-functional alignment
  • Anticipate leadership needs and help create focus, alignment, and leverage for senior executives
  • Lead, coach, and develop the EA team while fostering a high-performance, collaborative support culture
  • Help design scalable support models as the organization grows
  • Provide direct executive support as needed while modeling strong judgment, discretion, and operational excellence
  • Partner with the Nashville Office Manager and cross-functional teams to strengthen workplace operations across Nashville, NYC, and future offices
  • Improve scalable processes for workplace experience, internal events, and day-to-day operations
  • Partner closely with People, IT, Finance, and recruiting teams to ensure smooth and efficient operations
  • Fulltime
Read More
Arrow Right

Manager, executive social strategy & operations lead

DoorDash is hiring a hybrid operator who can combine executive storytelling, edi...
Location
Location
United States , San Francisco; New York; Los Angeles
Salary
Salary:
136000.00 - 200000.00 USD / Year
doordash.com Logo
DoorDash
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years of experience building and scaling social-first narratives for a high-visibility company, product, or principal
  • Owning strategy, voice, drafting, and distribution (especially on X)
  • Proven ability to grow and sustain a credible presence on X (brand or principal) with measurable distribution outcomes
  • Exceptional writing and editing
  • Strong judgment coupled with a high risk tolerance
  • Deep curiosity about technology and the economy
  • Operator mindset
  • Comfortable pushing back on senior leaders with clarity and good instincts
Job Responsibility
Job Responsibility
  • Provide strategic and tactical counsel to executives on their social media presence, specifically on X
  • Support the social media presence for several founder, executive, and corporate accounts
  • Assess existing and new accounts
  • Launch new accounts and build their audiences as needed
  • Translate complex topics into platform-native thinking
  • "Build in public" for emerging initiatives
  • Work cross-functionally with Brand Social, Policy, Legal, IR, and Employer Brand
  • Build a learning loop
What we offer
What we offer
  • 401(k) plan with employer matching
  • 16 weeks of paid parental leave
  • Wellness benefits
  • Commuter benefits match
  • Paid time off
  • Paid sick leave
  • Medical, dental, and vision benefits
  • 11 paid holidays
  • Disability and basic life insurance
  • Family-forming assistance
  • Fulltime
Read More
Arrow Right

Project manager business operations manager

We are hiring a marketing consultant for our client who is dedicated to deliveri...
Location
Location
India
Salary
Salary:
Not provided
marrinadecisions.com Logo
Marrina Decisions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years in project management with a strong focus on Google Sheets for project tracking and deadline management
  • Strong grasp of marketing principles, with experience working on the creative side or with creative teams
  • Proven ability to manage multiple projects and meet deadlines in a fast-paced, evolving environment
  • Exceptional skills in coordinating teams, providing clear project updates, and maintaining organized project documentation
  • Bachelor’s degree Computer Science and knowledge in Marketing, Business, or a related field
  • Proven experience in performance marketing, particularly with Google and Facebook platforms
  • Strong analytical skills and the ability to interpret data to drive decisions
  • Excellent communication and teamwork skills
  • Ability to work independently and manage multiple projects simultaneously
  • Proficiency in using digital marketing tools such as Google Analytics, Google Ads, and Facebook Ads Manager
Job Responsibility
Job Responsibility
  • Use Google Sheets to manage project timelines, deliverables, and deadlines, ensuring real-time visibility for all stakeholders
  • Implement structured project tracking in Google Sheets, including automation for status updates and deadline reminders
  • Maintain detailed project roadmaps, resource allocation, and timelines to align all initiatives with marketing goals
  • Identify potential project delays and proactively address bottlenecks to meet deadlines
  • Serve as the communication hub for project timelines, deliverables, and objectives, facilitating effective coordination across marketing, creative, and production teams
  • Organize and lead project kickoff meetings, milestone check-ins, and post-project evaluations to ensure alignment and successful outcomes
  • Provide timely updates on project progress to leadership and key stakeholders, highlighting successes and any areas needing attention
  • Support the marketing team by managing HubSpot for email marketing, reporting, and CRM functions, ensuring optimal campaign performance
  • Collaborate with creative teams to align on project vision and deliverables, ensuring that the technical and creative aspects work seamlessly together
  • Oversee the creation and implementation of project workflows that blend creative and technical elements, ensuring high standards in both areas
  • Fulltime
Read More
Arrow Right

Project Manager Business Operations Manager

We are hiring a marketing consultant for our client who is dedicated to deliveri...
Location
Location
India
Salary
Salary:
Not provided
marrinadecisions.com Logo
Marrina Decisions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years in project management with a strong focus on Google Sheets for project tracking and deadline management
  • Strong grasp of marketing principles, with experience working on the creative side or with creative teams
  • Proven ability to manage multiple projects and meet deadlines in a fast-paced, evolving environment
  • Exceptional skills in coordinating teams, providing clear project updates, and maintaining organized project documentation
  • Bachelor’s degree Computer Science and knowledge in Marketing, Business, or a related field
  • Proven experience in performance marketing, particularly with Google and Facebook platforms
  • Strong analytical skills and the ability to interpret data to drive decisions
  • Excellent communication and teamwork skills
  • Ability to work independently and manage multiple projects simultaneously
  • Proficiency in using digital marketing tools such as Google Analytics, Google Ads, and Facebook Ads Manager
Job Responsibility
Job Responsibility
  • Use Google Sheets to manage project timelines, deliverables, and deadlines, ensuring real-time visibility for all stakeholders
  • Implement structured project tracking in Google Sheets, including automation for status updates and deadline reminders
  • Maintain detailed project roadmaps, resource allocation, and timelines to align all initiatives with marketing goals
  • Identify potential project delays and proactively address bottlenecks to meet deadlines
  • Serve as the communication hub for project timelines, deliverables, and objectives, facilitating effective coordination across marketing, creative, and production teams
  • Organize and lead project kickoff meetings, milestone check-ins, and post-project evaluations to ensure alignment and successful outcomes
  • Provide timely updates on project progress to leadership and key stakeholders, highlighting successes and any areas needing attention
  • Support the marketing team by managing HubSpot for email marketing, reporting, and CRM functions, ensuring optimal campaign performance
  • Collaborate with creative teams to align on project vision and deliverables, ensuring that the technical and creative aspects work seamlessly together
  • Oversee the creation and implementation of project workflows that blend creative and technical elements, ensuring high standards in both areas
  • Fulltime
Read More
Arrow Right