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Randstad Logo Randstad · Office Administration

Executive & Operations Assistant

Greece, Marousi · Job Posted May 30, 2026
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Job Description

On behalf of a prestigious, European real estate investment firm, we are seeking an accomplished Executive & Operations Assistant to join their Athens Finance Centre of Excellence based in Marousi. Operating within an entrepreneurial, high-performing, and international environment, this is a highly trust-based role. We are looking for an Executive & Operations Assistant with a strategic mindset to serve as a vital organizational hub, close to senior management.

Job Responsibility

  • Orchestrate Executive Operations: Provide seamless administrative support to the CFO and senior leadership. You will expertly manage calendars, coordinate high-level investor and advisory meetings, manage complex travel itineraries, and prepare sophisticated board and meeting materials
  • Drive Office & Vendor Management: Oversee the day-to-day Athens office environment to ensure it maintains a premium corporate standard. You will act as the primary liaison for landlords, IT providers, and external suppliers, managing procurement and vendor relationships
  • Coordinate HR & Team Onboarding: Facilitate the end-to-end onboarding workflow for new hires, managing workspace setups, systems access, and general non-confidential HR documentation in alignment with external advisors
  • Support Financial & Legal Administration: Assist the core finance function with meticulous document management, acting as a professional interface for international advisors, accounting firms, and legal counterparties

Requirements

  • 3–6 years of continuous experience as an EA, or Office Manager, ideally within a multinational or
  • Discretion & Integrity: A highly trust-based profile capable of managing sensitive operating environments with absolute confidentiality
  • Proactivity & Autonomy: Forward-thinking and service-minded, with the ability to prioritize tasks and operate independently
  • Emotional Intelligence (EQ): Calm, mature, diplomatic, and entirely insulated from office politics
  • Meticulous Execution: Exceptional attention to detail with a strong pride in delivering flawless, high-quality work
  • University/College degree
  • Absolute bilingual fluency in English and Greek (written and verbal)
  • Technical Mastery: Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and a high affinity for optimizing internal workflows
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