Executive Officer

• Act as the primary point of contact for the Deputy Vice-Chancellor, Health (DVCH), assessing and prioritising requests including sensitive and confidential matters
• Manage complex scheduling including diary coordination
• Ensure the DVCH is prepared for all engagements and commitments through strategic scheduling and supporting briefing preparation
• Oversee the flow of communication and documentation on behalf of the DVCH, including drafting high-quality correspondence, briefings, and meeting documentation
• Coordinate and continually improve administrative processes and systems within the Health Office including academic promotions, probations, and honorary titles
• Participate in regular coordination meetings, contribute to annual planning cycles, escalate complex matters appropriately, and support integrated stakeholder management activities

• Experience in a senior executive support role, preferably within a higher education or complex organisational environment
• Demonstrated ability to manage sensitive information with discretion and maintain strict confidentiality
• Exceptional written and verbal communication skills, with the ability to communicate with impact and tailor messaging for diverse audiences
• Demonstrated experience supporting governance processes and working within regulatory and compliance frameworks
• Proven ability to work autonomously and manage multiple complex projects and competing priorities in a dynamic environment
• Advanced proficiency in Microsoft Office Suite and digital collaboration platforms (e.g. Microsoft Teams)
• Experience using enterprise systems such as HR, finance, procurement, and workflow tools

17% superannuation