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We're hiring an Executive Office Senior Associate to be a force multiplier for our CEO and Executive Office team. This is an individual contributor position reporting to Ayla Smith (Deputy Chief of Staff) and working closely with Zach Robinson (CEO). In this position, you'll be a force multiplier for the Executive Office – keeping operations running smoothly, executing reliably, and ultimately helping CEA and effective altruism maximize our impact.
Job Responsibility:
Manage the CEO's calendar, inbox, tasks, and logistics
Take clear, actionable notes and ensure follow-through on decisions and commitments
Develop and maintain systems and processes that reduce friction
Help prioritize and protect the CEO's time and attention
Track commitments, deadlines, and follow-ups across the Executive Office
Communicate clearly and professionally with CEA staff on behalf of the Executive Office
Draft correspondence and materials
Work with colleagues across teams to gather information
Figure out how to make progress on open-ended or underspecified tasks
Break vague goals into concrete next steps and execute on them
Notice misalignments, bottlenecks, or recurring issues and propose fixes
Make reasonable judgment calls about what to handle independently and when to escalate
Requirements:
Strong values alignment with effective altruism
Able to manage upwards
Clear and concise communicator across contexts
Highly professional and discreet with confidential information
Collaborative and able to influence without formal authority
Practical in your judgment and adaptable under pressure
Independent problem solver who doesn't need to wait for instructions
Someone who executes reliably and follows through on commitments
Willing to stay in the role for at least 2 years
Strong judgment
Strategic thinking
Ability to work at high intensity when needed
Commitment to being exceptional at unglamorous but critical work
Nice to have:
Significant professional experience and be newer to EA
Earlier in their careers with deeper EA context
Prior EA-specific work experience or deep familiarity with the ecosystem
What we offer:
Private health insurance
Flexible work hours
$6,000 / £5,000 annual professional development allowance