Executive Office Coordinator Job at Beacon Hill (Washington, DC)

Senior Office Coordinator & Executive Assistant

NTT DATA Belgium is seeking a highly experienced and self‑driven Senior Office C...

Location

Belgium , Bruselas

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

5–10 years of experience in a senior administrative, executive support, or office management role
Proven experience supporting senior leadership and managing complex operational responsibilities
Strong organisational, prioritisation, and multi-tasking skills with impeccable attention to detail
Excellent interpersonal skills and ability to influence and collaborate with various stakeholders
Fluency in English
French Dutch strongly preferred
Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint)

Job Responsibility

Provide high‑quality executive assistance to senior managers, including complex diary management, prioritisation, and decision‑support preparation
Anticipate needs and proactively manage schedules, tasks, documents, and follow-ups
Prepare executive-level presentations, briefs, reports, and internal communications
Support strategic initiatives by coordinating tasks, deadlines, and stakeholders across departments
Always ensure discretion and confidentiality
Oversee the daily operations of the Benelux offices, ensuring a professional, efficient, and welcoming environment
Supervise interactions with external suppliers: facilities, security, cleaning, office services, and maintenance
Lead local office projects (layout improvements, equipment upgrades, sustainability initiatives, etc.)
Monitor budgets related to office supplies, small purchases, and vendor contracts
Ensure compliance with internal policies and local workplace standards

What we offer

Flexible Mobility Budget
OR public transportation reimbursement (PSC, PT, PS)
Annual collective bonus (executives)
Phone subscription(executives)
Medical insurance for you and your family
Life insurance & pension plan (EM, PTL, PSL, ISL, STL, SPL + executive)
Certification bonus scheme (Digital Technology)
Representation allowance
Teleworking equipment + internet allowance
Meal + Eco vouchers and more

Fulltime

Executive Assistant / Office Coordinator

We are looking for a highly organized Executive Assistant / Office Coordinator t...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, office coordination, or administrative operations
Strong ability to manage calendars, meetings, and multiple competing priorities with accuracy and good judgment
Excellent written and verbal communication skills with a detail-oriented approach to client and vendor interactions
Proven ability to handle confidential information with discretion and maintain a high level of trust
High attention to detail and consistent follow-through on assignments, deadlines, and outstanding tasks
Comfortable working independently in a fast-moving, owner-led business with limited supervision
Proficiency with core office and collaboration tools, including Microsoft 365 applications such as Outlook, Teams, OneDrive, and SharePoint
Experience building order from complex or changing situations while maintaining composure and accountability

Job Responsibility

Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items
Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders
Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines
Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics
Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day
Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion
Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date
Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation
Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Coordinator

Are you an administrative professional driven by excellence and looking to thriv...

Location

Canada , Montréal

Salary:

70000.00 - 80000.00 USD / Year

Randstad

Expiration Date

August 21, 2026

Requirements

Minimum experience in a senior management support role or similar position involving project coordination and managing multiple priorities
Proficiency in Microsoft Office Suite and demonstrated ability to navigate databases and dynamic digital tools
Technological curiosity and a proven ability to quickly learn new tools to optimize administrative processes
Attention to detail and the ability to design documents and presentations that reflect the brand image, highlighting information clearly, professionally, and with care
Professional presence and natural interpersonal skills in interactions with influential executives and managers
Strong written and verbal communication skills in both official languages
Be recognized for excellent organizational skills, effective time management, and the ability to juggle multiple priorities simultaneously
Be bilingual (French and English), both orally and in writing

Job Responsibility

Be a key and effective business partner for the firm's associates
Ensure the administrative and logistical coordination of executive search mandates throughout their lifecycle, from launch to completion, ensuring high-quality follow-up with clients, candidates, and internal teams
Coordinate and optimize associates' schedules: rigorously and efficiently plan and adjust client meetings, interviews, and internal meetings
Greet visitors, clients, and candidates courteously and professionally, embodying the firm's warmth and brand image
Draft, revise, and format documents, reports, and presentations of impeccable quality, adhering to high standards
Contribute to the preparation and updating of search documents, while ensuring accurate entry of interactions and meetings into the database
Participate in client meetings and support partners by gathering key information, ensuring necessary follow-ups, and preparing reports, presentations, and submissions
Proactively coordinate partners' meetings, calls, and follow-ups, taking into account their priorities, time management style, and the specific requirements of each engagement
Foster a collaborative environment by participating in office activities, building trusting relationships, and contributing to the collective success of the administrative team
Provide timely and supportive assistance to colleagues on the administrative team to ensure continuity and excellence of service

What we offer

Full-time permanent position
Pleasant working environment, amazing team and beautiful office
Access to Bonaventure and McGill metro stations
Competitive salary based on experience
Hybrid working model, 3 days in the office and 2 days from home
3-4 weeks of vacation, depending on experience
Comprehensive insurance package, as of day 1

Fulltime

New

Office Executive & Workplace Consultant

We are on the lookout for an Office & Real Estate Consultant who has experienced...

Location

Romania , Bucuresti

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Procurement, Finance & Accounting or comparable academic studies
Ability to balance multiple and overlapping priorities
Self-driven and persistent
Exceptional organizer
Team player attitude with the ability to create excellent working relationships
Ability to thrive in a fast-paced environment and adapt to change
Good computer knowledge skills (Microsoft Office)
Great attention to detail
Driver license is required
Excellent command of spoken and written English

Job Responsibility

Answering and redirecting phone calls
Welcoming and assisting visitors
Managing meeting rooms and ensuring protocol is followed according to daily requirements
Handling, distributing, and archiving documents and messages received from partners, clients, and colleagues
Sending documents via courier, post or email
Managing hotel, restaurant, taxi, and other business-related reservations
Preparing documents and reports required by management
Providing administrative support to all departments within the company
Providing and managing workspaces for employees
Managing and supervising office set-up or renovation activities

What we offer

Smooth integration and a supportive mentor
Pick your working style: choose from Remote, Hybrid or Office work opportunities
Early bird or night owl? Our projects have different working hours to suit your needs
Sponsored certifications, trainings and top e-learning platforms
Private Health Insurance – custom-made for you
Individual coaching sessions or accredited Coaching School
Epic parties or themed events for our people and their families

Fulltime

Front Desk Coordinator / Executive Assistant

We are looking for an experienced and dependable Front Desk Coordinator / Execut...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional training in medical administration or a related field is preferred
Previous experience in a front desk, receptionist, or healthcare office role, ideally within a medical or dermatology setting
Comfortable using multi-line phone systems and handling a steady volume of inbound calls professionally
Working knowledge of electronic medical records platforms such as Epic or Cerner, along with standard scheduling tools
Strong interpersonal and communication skills with the ability to interact effectively with patients, providers, staff, and vendors
Excellent organizational skills, close attention to detail, and the ability to manage several tasks at once
Proficiency with Microsoft Office applications including Word, Excel, and Outlook
familiarity with Workday is a plus
Experience coordinating travel logistics and familiarity with dermatology terminology are considered advantageous

Job Responsibility

Welcome patients, guests, and callers courteously while creating an organized and reassuring front office experience
Maintain and update patient information in electronic medical record systems with a high degree of accuracy and confidentiality
Receive payments, collect co-pays, and follow established office procedures to complete front-desk financial transactions correctly
Keep the reception area neat, presentable, and supplied so the office remains ready for daily patient flow
Oversee the physician’s calendar by arranging appointments, coordinating meetings, and helping ensure time is allocated effectively
Work closely with office leadership to resolve scheduling issues and reduce conflicts across the daily agenda
Arrange business travel for the physician, including airfare, lodging, ground transportation, and detailed itineraries
Respond quickly to appointment changes, travel updates, and other time-sensitive administrative needs as they arise

What we offer

Medical Insurance
Dental Insurance
Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Front Office Executive

The Front Office Executive is responsible for overseeing front desk operations d...

Location

Fiji , Tokoriki Island

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Strong understanding of Front Office operations and night audit procedures
Knowledge of PMS systems (Opera preferred)
Basic accounting and numerical skills
Attention to Detail
Customer Focus
Reliability
Problem Solving
Communication
Basic computer proficiency (PMS, MS Office)
Mathematical accuracy and reconciliation skills

Job Responsibility

Oversee front desk operations during overnight shift
Perform all night audit functions
Handle guest requests and audit processes
Coordinate with relevant departments
Represent property management in resolving guest or property related situations
Perform night audit procedures including posting daily transactions and balancing guest ledgers
Verify accuracy of room rates and occupancy, F&B and POS postings, discounts, rebates, and allowances
Reconcile cash floats and credit card transactions
Generate and review daily revenue reports, trial balance and audit summaries
Identify and report discrepancies

Fulltime

Office Coordinator

We are looking for an experienced Office Coordinator to support front desk opera...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, office coordination, or customer-facing administrative role
Ability to operate a multi-line or switchboard phone system with accuracy and courtesy
Strong verbal communication skills and confidence handling a high volume of inbound calls
Experience providing receptionist duties and concierge-style support in a detail-oriented office setting
Excellent organizational skills with the ability to manage multiple tasks and shifting priorities
Detail-oriented demeanor, dependable attendance, and a service-oriented approach to guest and employee interactions
Basic administrative proficiency, including message handling, scheduling support, and general office assistance

Job Responsibility

Welcome guests and staff at the front desk, provide assistance upon arrival, and ensure a welcoming first impression for the office
Manage a multi-line phone system by answering, directing, and relaying incoming calls promptly and accurately
Create expense reports, manage executive scheduling and book travel
Coordinate front office activity by monitoring visitor access, maintaining reception coverage, and responding to general inquiries
Provide concierge-style support by assisting with routine requests, offering information, and helping resolve day-to-day office needs
Maintain an orderly reception area and support overall office organization to promote a smooth daily workflow
Receive messages, route communications to the appropriate contacts, and follow up when needed to support timely responses
Assist with basic administrative tasks such as scheduling, document handling, and general office coordination
Support internal teams with front desk and communication needs while delivering courteous and efficient service throughout the day

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Office Coordinator

Our client, a financial services firm located in Manhattan is looking for a Temp...

Location

United States , New York

Salary:

25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 2-3 years of Office Coordinator or administrative support experience
Experience within financial services strongly preferred
Ability to work independently with minimal supervision
Professional demeanor and presentation
Comfortable with variable workload (busy vs. slow periods)
Strong organizational and communication skills

Job Responsibility

Greet and assist visitors
Help manage guest access (badge assistance)
Maintain office cleanliness and organization
Stock and manage kitchen/pantry supplies
Coordinate lunch orders for executives and meetings
Handle incoming/outgoing mail and courier shipments
Provide general administrative support
Assist with printing and ad hoc office tasks

Select Country

Executive Office Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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