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Pyramid Global Hospitality Logo Pyramid Global Hospitality · Hospitality and Tourism

Executive Meeting Manager

United States, Scottsdale · Job Posted February 20, 2026
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Job Description

The Executive Meetings Manager (EMM) is responsible for managing and securing small-to-mid-size group business for Hotel Valley Ho, with a strong focus on corporate meetings and events. This client-facing role bridges both sales and service, managing the full event lifecycle from initial inquiry through post-event follow-up. The EMM cultivates new relationships, maintains existing ones, and ensures every event exceeds client expectations while meeting revenue goals.

Job Responsibility

  • Manage and secure small-to-mid-size group business for Hotel Valley Ho, with a strong focus on corporate meetings and events
  • Bridge both sales and service, managing the full event lifecycle from initial inquiry through post-event follow-up
  • Cultivate new relationships, maintain existing ones, and ensure every event exceeds client expectations while meeting revenue goals

Requirements

  • Manage a defined geographical or industry-based market segment to generate group business (typically under 50 rooms peak)
  • Identify, qualify, and convert new business through proactive prospecting, client visits, and networking
  • Develop and present detailed sales proposals and contracts, ensuring alignment with availability and profitability standards
  • Negotiate rates, terms, and conditions within established parameters or seek approvals for exceptions
  • Serve as the primary point of contact for assigned groups from sale through event execution
  • Coordinate all event details, including meeting room setup, food and beverage requirements, audiovisual needs, and billing
  • Conduct pre-event meetings with clients and internal departments to ensure seamless communication and flawless service
  • Personally host site visits, client lunches/dinners, and property tours to build trust and increase conversion rates
  • Partners with internal departments including Catering, Banquets, Front Office, and Culinary to align on event needs and deliverables
  • Maintain accurate records of client interactions, contracts, and sales activities in CRM systems (e.g., OPERA or Delphi)
  • Prepare regular activity reports, booking pace updates, and forecasts as required by the Director of Sales
  • Participate in weekly sales meetings, departmental briefings, and strategy sessions
  • Attend industry events, sales missions, and association meetings (e.g., MPI, HSMAI) to represent the hotel and build market presence
  • Support hotel initiatives and cross-functional projects as assigned

What we offer

  • Comprehensive health insurance
  • retirement plans
  • paid time off
  • on-site wellness programs
  • local discounts
  • employee rates on hotel stays
  • 401k with a company match
  • recognition programs
  • ongoing training and development opportunities
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