Executive Management Assistant, Citi

Citi

Location:
United States, New York

Category:
Office Administration

Contract Type:
Employment contract

Salary:

104100.00 - 135800.00 USD / Year

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Job Description:

The Executive Management Assistant provides support to an executive leader and/or group of individuals by managing correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks. This position directly supports Citi's Chief Auditor and requires working onsite at 388 Greenwich Street, NY, NY on a hybrid schedule.

Job Responsibility:

Calendar and Meeting Management: Directly supports member of the Executive Management Team, Citi's Chief Auditor
Manages the Chief Auditor's calendar, coordinating all aspects of in-person or virtual meetings, offsites, and conferences, potentially across multiple international time zones
Manages all logistical aspects for executive engagements: room bookings, catering, attendance tracking and technology support
Prepares, distributes, and manages meeting materials and agendas
Communication and Information Flow: Serves as a primary point of contact, managing incoming inquiries and correspondence for timely responses
Liaises professionally and efficiently with internal and external stakeholders, managing requests and information flow
Prepares internal/external correspondence in addition to maintaining, answering, and routing correspondence not requiring the manager's attention
Travel and Expense Coordination: Coordinates end-to-end travel arrangements, including detailed itineraries, flights, hotels, ground transportation, passports, and visas
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Risk and Compliance: Appropriately assesses risk when business decisions are made
Demonstrating particular consideration for the firm's reputation and safeguarding Citigroup
Driving compliance with applicable laws, rules and regulations
Administrative and Project Support: Assists with creation/modification of presentations, spreadsheets, and other documents
Orders supplies and processes invoices through Procure to Pay system
Assists in ad-hoc reports special projects, as needed
Collaborates effectively and work closely with other Executive Assistants (EAs) to enable successful meeting management
Provides back up support for administrative staff when required

Requirements:

Previous office administration experience, preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Significant senior level executive administrative experience at the C-suite level
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented with ability to manage multiple tasks in collaboration with partners and stakeholders
Excellent organizational skills and ability to work proactively without close supervision
Bachelor's/University degree or equivalent experience

What we offer:

Medical, dental & vision coverage
401(k)
Life, accident, and disability insurance
Wellness programs
Paid time off packages including vacation, sick leave, and paid holidays
Discretionary and formulaic incentive and retention awards

Additional Information:

Job Posted:
November 21, 2025

Expiration:
November 27, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Executive Management Assistant

Citi

Location:United States, New York

Category:Office Administration

Contract Type:Employment contract