Executive Legal Secretary Job at Beacon Hill (Austin)

Executive Legal Secretary

Do you have an eye for detail and a talent for keeping things organized? A dedic...

Location

Greece , Glyfáda, Attica

Salary:

Not provided

Randstad

Expiration Date

Until further notice

Requirements

2 – 3 years of experience in an administrative or office support role
Exceptional communication and interpersonal skills
Strong leadership and team-building abilities
Problem-solving and decision-making skills
Excellent organizational and multitasking capabilities
Excellent organisational and time-management abilities
A high level of discretion, confidentiality, and professionalism is essential
The ability to work independently, show initiative, and manage multiple priorities effectively
Knowledge of safeguarding and confidentiality protocols is required
University Degree in any academic discipline (or equivalent relevant qualifications)

Job Responsibility

Banking & KYC Support: Coordination and preparation of banking documents, along with full management of KYC (Know Your Customer) forms
Corporate Documentation: Liaison with contacts across various jurisdictions for the update and maintenance of corporate documents for all entities
Information Management: Organization and maintenance of physical and digital filing systems, ensuring information remains secure and easily accessible
Strategic Liaison: Support for the BIR/Legal liaison regarding the day-to-day matters of the Family Office
General Administration: Execution of administrative tasks as directed by management to optimize workflow efficiency

Executive Legal Secretary

Beacon Hill Legal is seeking an experienced Executive Legal Secretary to join a ...

Location

United States , Austin

Salary:

78000.00 - 82000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
3+ years' experience in both transactional and litigation administrative support within a law firm (mid‑to‑large firm experience preferred)
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Experience with legal document management, timekeeping, billing, and expense platforms
Strong working knowledge of state and federal e‑filing procedures
Advanced document production skills, including styles, sections, redlining, tables, TOCs/TOAs
Strong attention to detail, ability to manage multiple priorities in a fast‑paced environment, and excellent communication and teamwork skills
Willingness to work overtime when needed

Job Responsibility

Prepare and proofread legal documents and filings
Coordinate state and federal court e‑filings and manage case deadlines
Organize binders, exhibits, meetings, and hearings
Manage attorney calendars, meetings, travel, and expenses
Assist with billing, time entry, and invoice processing
Provide professional client service and handle communications
Maintain electronic files and manage incoming/outgoing mail
Conduct online research as needed
Provide backup support to other assistants

Fulltime

New

Sr. Legal Secretary

We are looking for an experienced Sr. Legal Secretary to provide high-level admi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience, along with at least four years of senior-level administrative or project support experience
Prior experience directly supporting a chief executive, president, executive director, or other high-level leader
Strong written and verbal communication skills with the ability to interact professionally with executives, board members, and external contacts
Demonstrated ability to manage multiple priorities, stay highly organized, and maintain close attention to detail in a demanding environment
Advanced proficiency in Microsoft Office, including Outlook scheduling, Word, Excel, and PowerPoint
Sound judgment, initiative, and the ability to handle confidential information with discretion and professionalism
Ability to type at least 50 words per minute and remain flexible with work hours, including occasional evenings as needed

Job Responsibility

Coordinate executive calendars, arrange meetings, confirm participants, secure meeting space, and ensure materials and logistics are prepared in advance
Manage the flow of information to and from the President/Executive Director so updates, requests, and decisions are communicated accurately and on time
Oversee scheduling, local meeting arrangements, and occasional travel support while adjusting to changing priorities and leadership needs
Prepare board and committee meeting documentation, distribute materials, and track follow-up items resulting from discussions and decisions
Monitor open projects and action items tied to the President/Executive Director, partnering with leadership team members to gather status updates and drive completion
Assemble briefing packets, background documents, and presentation materials for meetings, events, and executive engagements
Collaborate with development and internal stakeholders to coordinate meeting preparation, donor-related communications, and related administrative support
Record meeting notes when needed and provide additional administrative assistance to support departmental and organizational objectives

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Legal Executive Assistant

Location

United Kingdom , Haywards Heath

Salary:

32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Legal EA, Legal Secretary, or Executive Assistant within a law firm
Strong organisational skills with the ability to manage multiple priorities
Excellent attention to detail and high levels of accuracy
Confident communicator with a professional and client-focused approach
Proficient in Microsoft Office (Word, Outlook, Excel) and legal systems
Able to work independently and as part of a team

Job Responsibility

Providing comprehensive EA support to senior fee earners and partners
Managing complex diaries, scheduling meetings, and coordinating travel arrangements
Preparing, formatting, and amending legal documents and correspondence
Handling client communications with professionalism and discretion
Maintaining accurate filing systems (electronic and paper-based)
Assisting with billing, time recording, and expense management
Organising meetings, including preparation of agendas and documentation
Supporting wider team administration where required

What we offer

Friendly and supportive working environment
Opportunities for career development
Generous holiday allowance + additional benefits
Modern offices in a convenient Haywards Heath location

Fulltime

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support an office in Sav...

Location

United States , Savannah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a Legal Secretary, Legal Assistant, or similar law office support role
Hands-on knowledge of court filings, including electronic filing procedures and document submission standards
Strong calendar management skills with the ability to coordinate deadlines, hearings, and priorities effectively
Experience supporting legal document preparation, proofreading, and dictation-based workflows
Excellent written communication and organizational skills with strong attention to detail
Ability to handle confidential information professionally and exercise sound judgment in a legal setting
Proficiency with standard office software and legal administrative processes in a deadline-driven environment.

Job Responsibility

Prepare, format, and submit legal documents, motions, objections, and related court materials with accuracy and timeliness
Review case activity and supporting records to help the Trustee and attorneys stay informed and prepared for upcoming matters
Draft and process court orders for confirmed cases while maintaining complete and organized legal files
Coordinate filing activities, including electronic submissions, certified mailings, and distribution of required legal notices and correspondence
Provide direct support during court preparation and proceedings by assembling documents and responding to attorney and Trustee requests
Track case updates such as schedule amendments, claims activity, payment changes, and other developments that affect legal proceedings
Manage calendars, scheduling, and selected executive support tasks for the Trustee as needed
Monitor office supply levels and place orders responsibly in alignment with budget expectations.

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Corporate Legal Secretary

We are looking for a highly organized Corporate Legal Secretary to support senio...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams

Job Responsibility

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Executive Legal Assistant

Robert Half Legal is partnering with a privately held, family-owned operating co...

Location

United States , Schaumburg

Salary:

75000.00 - 90000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or Bachelor degree preferred
Minimum of 5 years of executive legal support experience preferred
Experience with corporate governance, entity maintenance, and regulatory & compliance preferred
Strong technology skills including Microsoft Office Suite
Exceptional communication and interpersonal skills to collaborate effectively with diverse team

Job Responsibility

Executive Legal Administration: Provide high‑level administrative and operational support to the General Counsel and Legal Department, including calendar management, meeting scheduling, and travel coordination
Prepare, review, and coordinate presentations, reports, correspondence, and other business documents
Manage departmental workflows, priorities, and administrative processes to ensure efficiency and responsiveness
Corporate Governance & Entity Management: Oversee and coordinate corporate governance activities for the Company and its affiliated entities
Maintain corporate records, including minute books, resolutions, and entity documentation
Coordinate Board of Directors and committee meetings, including the preparation and distribution of agendas, materials, and meeting minutes
Manage required filings with governmental and regulatory bodies, including Secretaries of State and similar agencies
Serve as a primary point of contact for governance‑related documentation and inquiries
Operational, Planning & Cross-Functional Coordination: Oversee Legal Department operational activities, including budgeting support, vendor management, and compliance tracking
Facilitate cross‑functional initiatives and collaborate with internal departments to ensure alignment with organizational and business objectives

What we offer

medical, dental and vision insurance
flexible spending accounts
PTO
401(k) plus a pension plan
Disability and Life Insurance
travel insurance
early release Friday's at 2:30pm every week

Fulltime

Trusts & Estates Legal Secretary

Our client, a national law firm located in downtown Denver is seeking a Trusts &...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal assistant experience
Trusts and estates experience, including estate planning, private client, or high-net-worth legal practice areas, preferred
Ability to work efficiently in a fast-paced, high-volume environment
Excellent written and verbal communication skills
Comfortable receiving constructive feedback
maintains composure and professionalism
Strong organizational skills with an effective system for managing multiple competing deadlines
Proficiency in Microsoft Office and legal practice management systems
Bachelor’s degree, preferred

Job Responsibility

Provide full-service legal assistant support to attorneys with a sophisticated private client financial practice
Manage calendaring, meeting scheduling, reminders, and deadline tracking
Maintain electronic and physical file systems, ensuring accuracy, organization, and compliance
Prepare, revise, and proofread correspondence, engagement letters, and client-facing materials
Assist with estate plan execution processes, including witnessing, notarizing when applicable, and scheduling signing appointments
Handle attorney time entry, billing assistance, and expense reporting
Serve as a primary point of contact for clients with professionalism and discretion

What we offer

excellent pay & benefits
hybrid work environment
paid overtime
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Executive Legal Secretary

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