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Executive Legal Secretary

https://www.randstad.com Logo

Randstad

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Location:
Greece , Athens

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Are you looking for a role that combines high-level executive support with substantial involvement in the legal sector? As an Executive Legal Secretary, you will have the opportunity to work directly with the Managing Partners of a leading legal services firm, supporting all aspects of their daily activities.

Job Responsibility:

  • Ensuring the smooth operation of the office and providing administrative support to the leadership
  • Keeping the personal calendars and schedules of Managing Partners, including scheduling meetings, appointments, speaking engagements, and travel arrangements
  • Operating as an office manager, responsible for building maintenance, renovations, and necessary repairs
  • Keeping the Court Cases & Deadlines Calendars updated in electronic and hard copy formats
  • Producing, formatting, and editing requested documents, and preparing PowerPoint presentations and Excel spreadsheets for the Managing Partners
  • Serving as a liaison internally and externally, screening phone calls and visitors, and communicating on behalf of the Managing Partners
  • Issuing monthly financial statements to clients and managing Athens Bar Association minimum fees receipts (γραμμάτια ΔΣΑ)
  • Organizing and overseeing case file archives and implementing the digitization of file archives projects
  • Planning internal and client events, as well as marketing and development activities

Requirements:

  • 2 – 3 years of experience in an administrative or office support role
  • Exceptional communication and interpersonal skills
  • Strong leadership and team-building abilities
  • Problem-solving and decision-making skills
  • Excellent organizational and multitasking capabilities
  • Excellent organisational and time-management abilities
  • A high level of discretion, confidentiality, and professionalism is essential
  • The ability to work independently, show initiative, and manage multiple priorities effectively
  • Knowledge of safeguarding and confidentiality protocols is required
  • University Degree in any academic discipline (or equivalent relevant qualifications)
  • Fluency in English (writing, reading, and speaking) – Essential for international communication
  • Digital Proficiency: Excellent knowledge of the MS Office Suite (Word, Excel, PowerPoint, Outlook)

Additional Information:

Job Posted:
May 18, 2026

Expiration:
June 29, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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