Executive Legal Assistant Job at NTT DATA (Baton Rouge)

Executive Legal Assistant

Are you a proactive administrative professional who thrives in a fast-paced, hig...

Location

Canada , Toronto

Salary:

65000.00 - 90000.00 USD / Year

Randstad

Expiration Date

July 12, 2026

Requirements

Minimum of 3–5 years of experience as a Legal Assistant or Executive Assistant within a law firm
Previous experience in litigation is highly preferred
Proven track record of longevity and stability in previous professional roles
Demonstrated experience managing high-volume workloads and complex administrative tasks
Post-secondary education in Legal Office Administration, business administration, or a related field
Ability to work in-office as required per the team's rotating schedule

Job Responsibility

Manage a high-volume executive inbox, prioritizing urgent correspondence and flagging critical litigation deadlines
Provide comprehensive executive support, including complex calendar management and travel coordination for senior lawyers
Draft, proofread, and edit legal documents and correspondence with a high degree of accuracy and attention to detail
Oversee the full lifecycle of litigation files, ensuring all documents are correctly filed within the IManage system
Act as a project coordinator for long-term legal projects, ensuring milestones are met and stakeholders are kept informed
Coordinate daily schedules and prepare briefing materials for meetings, hearings, and client consultations
Foster strong professional relationships with clients, opposing counsel, and internal teams to ensure smooth communication
Maintain organized digital and physical filing systems, adhering to strict confidentiality and data management protocols
Assist with the preparation of court filings and specialized litigation documentation as required
Support the broader business administration team during peak periods or team-building initiatives

What we offer

Competitive annual salary ranging from $60,000 to $85,000 based on experience
Comprehensive benefits package including medical and dental coverage starting after three months
Access to a Healthcare Spend Account (HSA) and General Spend Account
Paid time off including 3 weeks of vacation and 12 sick days annually
Hybrid work model with the flexibility to coordinate your schedule with a collaborative team
Work in a prestigious downtown Toronto office that is TTC accessible
Opportunity to work with a highly respected, easygoing, and collaborative lead lawyer
Professional development within a firm that values long-term stability and employee well-being

Fulltime

Executive Legal Assistant

Robert Half Legal is partnering with a privately held, family-owned operating co...

Location

United States , Schaumburg

Salary:

75000.00 - 90000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or Bachelor degree preferred
Minimum of 5 years of executive legal support experience preferred
Experience with corporate governance, entity maintenance, and regulatory & compliance preferred
Strong technology skills including Microsoft Office Suite
Exceptional communication and interpersonal skills to collaborate effectively with diverse team

Job Responsibility

Executive Legal Administration: Provide high‑level administrative and operational support to the General Counsel and Legal Department, including calendar management, meeting scheduling, and travel coordination
Prepare, review, and coordinate presentations, reports, correspondence, and other business documents
Manage departmental workflows, priorities, and administrative processes to ensure efficiency and responsiveness
Corporate Governance & Entity Management: Oversee and coordinate corporate governance activities for the Company and its affiliated entities
Maintain corporate records, including minute books, resolutions, and entity documentation
Coordinate Board of Directors and committee meetings, including the preparation and distribution of agendas, materials, and meeting minutes
Manage required filings with governmental and regulatory bodies, including Secretaries of State and similar agencies
Serve as a primary point of contact for governance‑related documentation and inquiries
Operational, Planning & Cross-Functional Coordination: Oversee Legal Department operational activities, including budgeting support, vendor management, and compliance tracking
Facilitate cross‑functional initiatives and collaborate with internal departments to ensure alignment with organizational and business objectives

What we offer

medical, dental and vision insurance
flexible spending accounts
PTO
401(k) plus a pension plan
Disability and Life Insurance
travel insurance
early release Friday's at 2:30pm every week

Fulltime

Executive Legal Assistant

We are partnering with a top law firm with a national presence to find an experi...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience providing high-level administrative support to partner-level attorneys in a law firm or senior legal executives in an in-house environment
3–5+ years of experience supporting corporate law practices
Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated experience managing legal billing processes, including budget tracking, invoice review, and issue resolution
Proven ability to manage complex, high-volume scheduling across multiple stakeholders, time zones, and competing priorities
Exceptional organizational skills with a strong attention to detail, accuracy, and the ability to meet tight deadlines in a fast-paced environment

Job Responsibility

Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team
Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations
Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization
Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries
Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency
Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow
Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas
Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group

What we offer

401k
Medical
Dental
Vision
PTO
Paid Holidays
HSA
hybrid work flexibility after 90 days

Legal Executive Assistant

Beacon Hill's client, a specialized law firm focused on antitrust, intellectual ...

Location

United States , San Francisco

Salary:

40.00 - 45.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Associate's degree preferred
2+ years of general office experience and prior law firm experience required
Excellent communication skills, both verbal and written
General knowledge of office equipment and tools
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook, and various document management tools
Ability to build rapport with attorneys and professional staff
Strong organizational skills with great attention to detail
Ability to work independently but within a team environment

Job Responsibility

General administrative support services
Maintain calendar and contacts
Schedule and coordinate room reservations for individual and group meetings
Greet clients and coordinate meetings, including arranging refreshments and food
Track monthly expenses, prepare expense reports, and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Documentation
Proofread documents at attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.

Fulltime

Legal Executive Assistant

We are looking for an experienced Legal Executive Assistant to provide high-leve...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an executive assistant or senior administrative support role
experience within a legal setting is preferred
Demonstrated success managing multiple priorities, executive calendars, and shifting deadlines in a fast-paced environment
Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Experience preparing expense reports and working with expense management platforms such as Concur is preferred
Excellent written and verbal communication skills, along with strong organization and sound problem-solving ability
Ability to handle sensitive and confidential information with professionalism and discretion
Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties, is helpful

Job Responsibility

Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments
Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness
Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use
Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule
Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness
Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations
Contribute to special projects and provide broader administrative support across teams as business needs evolve

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Legal Executive Assistant

Location

United Kingdom , Haywards Heath

Salary:

32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Legal EA, Legal Secretary, or Executive Assistant within a law firm
Strong organisational skills with the ability to manage multiple priorities
Excellent attention to detail and high levels of accuracy
Confident communicator with a professional and client-focused approach
Proficient in Microsoft Office (Word, Outlook, Excel) and legal systems
Able to work independently and as part of a team

Job Responsibility

Providing comprehensive EA support to senior fee earners and partners
Managing complex diaries, scheduling meetings, and coordinating travel arrangements
Preparing, formatting, and amending legal documents and correspondence
Handling client communications with professionalism and discretion
Maintaining accurate filing systems (electronic and paper-based)
Assisting with billing, time recording, and expense management
Organising meetings, including preparation of agendas and documentation
Supporting wider team administration where required

What we offer

Friendly and supportive working environment
Opportunities for career development
Generous holiday allowance + additional benefits
Modern offices in a convenient Haywards Heath location

Fulltime

Legal Executive Assistant

Global law firm is seeking a high-level Legal Executive Assistant with 4+ years’...

Location

United States , Boston

Salary:

85000.00 - 117000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

4+ years’ experience supporting two Litigation Partners
administrative competence
thorough understanding of legal procedures, terminology, and documents

Job Responsibility

Provides support and management of attorney’s projects ensuring deadlines are met
Serves as liaison between attorneys, clients, and internal departments
Develops and maintains professional relationships
Delegates and monitors progress of assignments
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations
Provides day-to-day information governance and records management support
Conducts research on behalf of the attorney and practice group
Oversees meeting planning and coordinates with internal and external parties
Oversees billing matters
Manages attorney’s calendar, schedules meetings, resolves conflicts, and organizes travel itineraries

Fulltime

Legal Executive Assistant

We are seeking a highly organized and driven Executive Assistant/ legal Assisant...

Location

United States , Boston

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Highly organized and driven Executive Assistant/Legal Assistant experience

Job Responsibility

Manage complex calendars and scheduling across three attorneys
Coordinate domestic and international travel logistics
Support meeting preparation, logistics, and follow-ups
Ensure seamless day-to-day administrative operations
Contribute to legal and operational projects
Conduct research, track deliverables, and assist with documentation
Partner with attorneys on project execution and workflow management
Provide backup support for Office Manager responsibilities
Handling mail distribution
Coordinating meals for legal meetings

Fulltime

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