Executive Legal Assistant

• Manage a high-volume executive inbox, prioritizing urgent correspondence and flagging critical litigation deadlines
• Provide comprehensive executive support, including complex calendar management and travel coordination for senior lawyers
• Draft, proofread, and edit legal documents and correspondence with a high degree of accuracy and attention to detail
• Oversee the full lifecycle of litigation files, ensuring all documents are correctly filed within the IManage system
• Act as a project coordinator for long-term legal projects, ensuring milestones are met and stakeholders are kept informed
• Coordinate daily schedules and prepare briefing materials for meetings, hearings, and client consultations
• Foster strong professional relationships with clients, opposing counsel, and internal teams to ensure smooth communication
• Maintain organized digital and physical filing systems, adhering to strict confidentiality and data management protocols
• Assist with the preparation of court filings and specialized litigation documentation as required
• Support the broader business administration team during peak periods or team-building initiatives

• Minimum of 3–5 years of experience as a Legal Assistant or Executive Assistant within a law firm
• Previous experience in litigation is highly preferred
• Proven track record of longevity and stability in previous professional roles
• Demonstrated experience managing high-volume workloads and complex administrative tasks
• Post-secondary education in Legal Office Administration, business administration, or a related field
• Ability to work in-office as required per the team's rotating schedule

Knowledge of indigenous studies or reconciliation awareness is considered a significant asset

• Competitive annual salary ranging from $60,000 to $85,000 based on experience
• Comprehensive benefits package including medical and dental coverage starting after three months
• Access to a Healthcare Spend Account (HSA) and General Spend Account
• Paid time off including 3 weeks of vacation and 12 sick days annually
• Hybrid work model with the flexibility to coordinate your schedule with a collaborative team
• Work in a prestigious downtown Toronto office that is TTC accessible
• Opportunity to work with a highly respected, easygoing, and collaborative lead lawyer
• Professional development within a firm that values long-term stability and employee well-being