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Executive Legal Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Schaumburg

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Category:
Legal

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Contract Type:
Not provided

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Salary:

75000.00 - 90000.00 USD / Year
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Job Description:

Robert Half Legal is partnering with a privately held, family-owned operating company located in Schaumburg, IL who is seeking to hire an Executive Legal Assistant with 5+ years of experience to support the General Counsel and legal department leadership team. The Executive Legal Assistant will be responsible for managing calendars, coordinating corporate governance and entity management activities, overseeing regulatory and government filings, preparing executive-level materials, facilitating communications, and ensuring efficient legal department operations.

Job Responsibility:

  • Executive Legal Administration: Provide high‑level administrative and operational support to the General Counsel and Legal Department, including calendar management, meeting scheduling, and travel coordination
  • Prepare, review, and coordinate presentations, reports, correspondence, and other business documents
  • Manage departmental workflows, priorities, and administrative processes to ensure efficiency and responsiveness
  • Corporate Governance & Entity Management: Oversee and coordinate corporate governance activities for the Company and its affiliated entities
  • Maintain corporate records, including minute books, resolutions, and entity documentation
  • Coordinate Board of Directors and committee meetings, including the preparation and distribution of agendas, materials, and meeting minutes
  • Manage required filings with governmental and regulatory bodies, including Secretaries of State and similar agencies
  • Serve as a primary point of contact for governance‑related documentation and inquiries
  • Operational, Planning & Cross-Functional Coordination: Oversee Legal Department operational activities, including budgeting support, vendor management, and compliance tracking
  • Facilitate cross‑functional initiatives and collaborate with internal departments to ensure alignment with organizational and business objectives
  • Legal, Compliance & Regulatory Support: Support the Legal Department in the management of compliance initiatives, and regulatory obligations
  • Assist with the coordination of internal investigations, audits, and compliance reviews
  • Support the implementation, monitoring, and maintenance of internal legal policies and procedures
  • Legal Department File & Database Management: Maintain and update Legal Department files and records related to the Company’s affiliated entities
  • Manage the Legal Department projects database by entering new records, updating existing entries, and generating and distributing monthly management reports

Requirements:

  • Associate degree or Bachelor degree preferred
  • Minimum of 5 years of executive legal support experience preferred
  • Experience with corporate governance, entity maintenance, and regulatory & compliance preferred
  • Strong technology skills including Microsoft Office Suite
  • Exceptional communication and interpersonal skills to collaborate effectively with diverse team
What we offer:
  • medical, dental and vision insurance
  • flexible spending accounts
  • PTO
  • 401(k) plus a pension plan
  • Disability and Life Insurance
  • travel insurance
  • early release Friday's at 2:30pm every week

Additional Information:

Job Posted:
April 12, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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