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Executive, HR Generalist

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IKEA

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Location:
Malaysia, Kuala Lumpur

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Category:
Human Resources

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

MyTOWN Shopping Centre is a super-regional shopping centre on the fringes of the Central Business District of Kuala Lumpur, anchored by IKEA and boasting over 400 stores. This role involves full-time HR generalist responsibilities including recruitment, onboarding, administrative tasks, training support, and maintaining employee files.

Job Responsibility:

  • Advertising, sourcing, screening according to the business requirements and candidates’ suitability
  • PI Test and placement of potential candidates Primary for first interview for Associate 1 & 2
  • Reference check – 2 per selected candidates
  • Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner
  • Preparing pre-employment medical check-up letter
  • Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card
  • Closing recruitment SLA within 60 days from recruitment process commencement
  • Ensure all HR correspondence is completed timely ie. Confirmation, Probation Extension, etc. (Associate 1 & 2)
  • Ensure personal files (Associate 1 & 2) are accurately maintained and updated on a regular basis
  • Onboarding 1 & 2
  • Insurance entry for Associate 1 & 2
  • HealthMetrics – data entry for Associate 1 & 2
  • To check attendance report for CMO on first day upon commencement of the new month (please refer to Attendance flowchart)
  • To check monthly Overtime submission – actual hours, calculation & total
  • To keep on track the cost on outpatient/outpatient specialist/dental/optical/etc.
  • Sourcing vendors for BOH Uniform
  • Meet at least 3 vendors for price, materials & service
  • Costing, PR, PO, deposit & final payment
  • Follow up and ensure delivered according to agreed timeline
  • Distributed in timely manner not later than 28 December
  • To assist on training request for Associate 1 & 2
  • To apply for HRDC for training/s where applicable
  • To support on relevant areas in the absence of Senior Executive, HR
  • Take care of “MyMain Main Room – cleanliness and drinks top-up
  • Support Receptionist on Pantry and HR Store matters
  • Daily-HR related operational & administrative works and as and when tasked
  • As and when required by the Department Head and Centre Manager for any unstated but relevant Ad-Hoc Task

Requirements:

  • At least SPM/STPM OR Diploma Holder
  • Relevant training or courses that includes Administrative and HR
  • Possess at least 1- or 2-years’ experience in Human Resource & Office Admin
  • Good English & Malay language speaker

Nice to have:

  • Passionate about growing business and people together
  • Enjoy meeting customers and helping customers by providing effective solutions
  • Strong sense of achievement in change management
  • A desire for continuous improvement
  • A desire for keeping everything organised and structured

Additional Information:

Job Posted:
March 26, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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