Executive Events Assistant Job at Office Angels (Wimbledon)

Executive Team Assistant / Events Executive

Join our client and make a difference! Our client is looking for a highly organi...

Location

United Kingdom , Wimbledon

Salary:

32000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Excellent written and verbal communication
Experience in high-level administration and event coordination
Ability to handle confidential information with integrity
Proficiency in modern office software and scheduling tools

Job Responsibility

Provide comprehensive administrative support to the Board of Governors and Executive Team
Organise, attend, and minute meetings
prepare agendas and track actions
Draft letters, reports, and references
manage sensitive information with discretion
Coordinate communication between governors, directors, school leaders, and external stakeholders
Support governor performance reviews and induction/training processes
Maintain accurate records of appointments, attendance, and declarations of interest
Ensure compliance with governance legislation and GDPR
Manage the organisation's policy library and collaborate with department heads

Fulltime

Events and Executive Assistant

Optiver is looking for an Events & Executive Assistant to join our Travel, Event...

Location

United States , New York

Salary:

115000.00 - 140000.00 USD / Year

Optiver

Expiration Date

Until further notice

Requirements

6+ years of experience in event planning, executive support, office experience, or a hybrid role combining these areas
Proven track record of planning and executing events end to end — from concept and budgeting through vendor management and day-of delivery
Experience providing executive-level administrative support across global time zones, including complex calendar and travel management
A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them
Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously
Excellent vendor management skills, including sourcing, negotiation, and relationship building
Strong written and verbal communication skills with the ability to engage stakeholders at all levels
Comfortable working in a fast-paced, dynamic environment with evolving priorities
Experience in financial services, trading, or a high-performance professional environment is a plus
Bachelor’s degree or equivalent experience

Job Responsibility

Serve as the primary culture steward for the NYC office: taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work
Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture
Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals
Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar
Own the local planning, logistics, and execution of institutional trading events — from client dinners and market-facing gatherings to conference participation and hosted experiences
Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optiver’s brand and professionalism
Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions
Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget
This role requires flexibility for evening and weekend event coverage

What we offer

The opportunity to work alongside best-in-class professionals from over 40 different countries
Highly competitive compensation package including performance-based bonus structure
401(k) match up to 50%
Comprehensive health, mental, dental, vision, disability, and life coverage
25 paid vacation days alongside market holidays
Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more

Fulltime

Executive Assistant / Executive Secretary

Our client, a faith-based nonprofit organization, is seeking an experienced Exec...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree required
Bachelor’s preferred
5+ years of executive administrative or operations experience
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office, Google Workspace, and database/project tools
Ability to work independently and maintain confidentiality
Nonprofit experience preferred

Job Responsibility

Manage calendars, scheduling, and daily administrative priorities
Draft, edit, and manage correspondence and documentation
Coordinate meetings, prepare materials, and track follow-ups
Arrange travel, itineraries, and related logistics
Serve as a liaison between leadership and stakeholders
Handle sensitive information with discretion
Coordinate logistics and hospitality for events, meetings, and conferences
Manage vendor relationships, travel, and accommodations
Support planning and execution of organizational gatherings
Collaborate with internal teams on projects and initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
mileage reimbursement

Parttime

Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to sup...

Location

United States , San Francisco

Salary:

100000.00 - 130000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative experience supporting multiple leaders or stakeholders
Ability to operate effectively in a fast-paced, evolving environment
Comfortable working within a shared-support model
Exceptional organization, attention to detail, and communication skills
Strong time-management abilities and comfort handling competing priorities
Positive, proactive, and eager to take initiative
Independent thinker with strong problem-solving instincts
High emotional intelligence and professionalism
Advanced proficiency in Outlook

Job Responsibility

Provide high-level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work
Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization
Plan and prepare for internal and external meetings, team sessions, and related materials
Summarize key messages and action items from calls or voicemails and ensure timely follow-through, including CRM updates
Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes
Assist in developing and implementing new operational systems and tools
Serve as a liaison between internal groups to support shared initiatives and information flow
Maintain accurate records of contacts, introductions, and relationship activity
Build and maintain lists of potential contacts or prospects to support strategic travel and outreach
Prepare and submit expense reports accurately and on time

Fulltime

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Director Of Events / Assistant Dir. Of Events

Oversees the functions of Event Management, including the departments of Event P...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in the event management, food and beverage, sales and marketing, or related professional area
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
2 years experience in the event management, food and beverage, sales and marketing, or related professional area

Job Responsibility

Oversees the functions of Event Management, including the departments of Event Planning, Banquets/Catering, Event Service and Event Technology
Ensures implementation of the brand service strategy and brand initiatives
Has overall responsibility for executing all property events with a seamless turnover from sales to operations and back to sales
Ensures the team meets the brand’s target customer needs, ensures employee satisfaction, focuses on growing event revenues and maximizes the financial performance of the department
Researches and analyzes new products, pricing and services of competition
Works with direct reports to review scheduled events and troubleshoot potential challenges/conflicts
Ensures the property is apprised of all groups that will impact property operations
Works with culinary team to ensure compliance with food handling and sanitation standards
Oversees Event Operations including Banquets, Event Services and Event Technology
Oversees event planning team (BEO/Resume writers)

Fulltime

Executive Assistant / Administrative Assistant

Robert Half is looking for an Executive Assistant / Administrative Assistant to ...

Location

United States , Lexington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in executive support, administrative coordination, or office management in a detail-oriented environment
Strong calendar management skills with the ability to handle changing priorities and multiple schedules
Background in arranging travel and supporting executive meetings with strong attention to detail
Comfort working with financial administrative tasks, including deposits, invoices, and check processing
Proficiency with standard office software and ability to manage records, correspondence, and reports accurately
Strong written and verbal communication skills with a detail-oriented and service-oriented approach
Ability to maintain confidentiality, stay organized, and manage multiple responsibilities effectively

Job Responsibility

Manage calendars, schedule appointments, and coordinate meetings to ensure leadership priorities are organized and well supported
Arrange travel plans, prepare itineraries, and handle related logistics for executives and other approved staff as needed
Process financial transactions such as check, cash, and online deposits with accuracy and timely documentation
Review invoices, prepare checks for payment, and assist with routine financial recordkeeping and correspondence
Support online giving administration, event payment tracking, and preparation of assessment-related letters or notices
Maintain office files, draft correspondence, and respond to administrative requests in a timely and thorough manner
Assist with meeting preparation by organizing materials, confirming details, and helping leadership stay informed of upcoming commitments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant to Chief Executive

Join as an Executive Assistant to support the Chief Executive of a leading priva...

Location

United Kingdom , London

Salary:

47319.00 - 59509.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven ability to support senior executives in complex environments
Exceptional diary and inbox management skills with high accuracy and attention to detail
Strong verbal and written communication abilities
Expertise in Microsoft Office and clinical software
Commitment to maintaining confidentiality and handling sensitive information responsibly

Job Responsibility

Prioritise and manage the Chief Executive's diary
Handle invitations for external events and speaking opportunities
Collaborate with internal and external stakeholders
Oversee the Chief Executive's inbox and correspondence
Organise travel and accommodation for meetings and events
Maintain confidentiality while handling sensitive information
Monitor key actions and decisions to ensure timely delivery
Support a range of meetings including senior management team sessions
Collaborate with OCCE team and other Executive Assistants

What we offer

Impactful role supporting Chief Executive
Dynamic environment
Collaborative culture
Professional growth opportunities
Career development and further training

Fulltime

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Executive Events Assistant

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