Executive Coordinator Job at Better Cotton (London)

Executive Coordinator

Better Cotton

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Employment contract

Salary:

45227.00 GBP / Year

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Job Description:

Are you purpose-led and ready to embark on a journey to shape the future of sustainable cotton? Join us at Better Cotton as Executive Coordinator (Strategy & Projects), supporting the Chief Commercial Officer and 2 to 3 Senior Directors in her team. You will play a critical role in enabling delivery across the CCO’s portfolio by coordinating priorities, tracking key initiatives, and ensuring timely execution of strategic priorities.

Job Responsibility:

Calendars: Diary management and meeting coordination
Email and inbox management: Flagging important emails, managing correspondence, and following up directly where appropriate
Travel: Planning and booking travel arrangements, preparing travel packs and briefings, drafting Travel ToR, coordinating Back-To-Office Reports, and managing expense reporting and approvals
Project coordination and delivery oversight: Support planning and execution of key strategic initiatives led by the CCO and Senior Directors
Develop and maintain project trackers, timelines and milestone plans
Monitor progress against deliverables and proactively flag risks, delays or dependencies
Coordinate inputs across teams and ensure clear ownership and accountability
Prepare status updates, dashboards and reporting materials for leadership
Support prioritisation of initiatives in line with organisational goals
Meeting preparation and facilitation: Ensure meetings are outcome-driven, with clear objectives, agendas and documented actions
Track and follow up on action items to ensure completion and accountability
Support decision-making by synthesising inputs and highlighting trade-offs or risks
Work planning and delivery management: Support the CCO in translating strategic priorities into structured workplans with clear milestones and deliverables
Track execution across teams, ensuring deadlines are met and outputs are aligned with expectations
Implement and maintain lightweight project management processes such as trackers, reporting cadences and follow-ups
Ensure visibility of progress and bottlenecks across the CCO portfolio
Governance and reporting: Support coordination of internal processes including Leadership Team activities
Consolidate inputs and prepare progress reports, summaries and briefing materials
Ensure consistency and quality in reporting across teams
Managing core internal management processes: Support planning of performance review cycles, annual workplan reporting, and policy and process review cycles
File Management: Organise, store and retrieve digital and physical documents in collaboration with the CCO and COO, ensuring accessibility of key information
Internal and external communications: Ensure stakeholders are informed and engaged, fostering transparency and collaboration, and ensuring teams are not delayed due to lack of feedback from senior leadership

Requirements:

Great at planning and highly organised
Enjoys administrative and coordination tasks
Strong project management and coordination skills, including planning, tracking deliverables, managing timelines and coordinating stakeholders across multiple workstreams
Ability to manage concurrent projects with competing priorities
Comfortable using project tracking tools
Strong problem-solving skills with the ability to anticipate risks and propose solutions
Experience supporting or delivering projects in a fast-paced, international or matrixed organisation
Meticulous and thorough
Fast learner, able to synthesise and understand complex information quickly
Excellent written and verbal communicator with a professional and personable style
Proactive and capable, with a solutions-oriented mindset
Comfortable working in a fast-paced environment
Pragmatic
Proficient in Microsoft Office suite and remote collaboration tools
Fluent in English

Nice to have:

Great at research
Demonstrated ability to collaborate effectively across different teams, time zones, and contexts
Proficiency in other languages used in Better Cotton (French, Portuguese, Hindi, Urdu, Turkish to name a few)

What we offer:

Hybrid working – One day per week in the office
The opportunity to work from anywhere in the world for up to one month per year
Flexible working, with core hours from 10 am to 4 pm local time
Continuous learning and development
Pension scheme
25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over Christmas
Enhanced parental benefits
A warm, positive working environment where everyone is valued
The opportunity to make your mark and make a difference

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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