CrawlJobs Logo
Project Expedite Justice Logo Project Expedite Justice · Office Administration

Executive Coordinator

United States, Hawaii · Job Posted May 04, 2026
Apply Position
Job Link Share

Job Description

Project Expedite Justice (PEJ), founded in 2016, is a United States-based NGO with a 501(c)(3) charitable organization designation. PEJ's mission is to use all available legal options to seek justice for individuals inadequately protected under the law, who cannot access legal resources, and who are exploited by governments, corporations, or others. PEJ is seeking a proactive, highly capable Executive Officer/Coordinator to provide high-level support to the Executive Director.

Job Responsibility

  • Manage calendars, schedule meetings, and coordinate appointments for the Executive Director
  • Handle correspondence on behalf of the Executive Director
  • Prepare materials, briefs, and talking points for meetings and engagements
  • Collaborate with the missions officer to prepare travel arrangements and logistics
  • Attend meetings, take notes, and track follow-up actions
  • Track tasks, deadlines, and deliverables across teams
  • Follow up on action items and delegated responsibilities
  • Assist in organizing workflows and improving administrative systems
  • Support the preparation of reports, presentations, and internal documents
  • Assist with organizing project activities and deliverables
  • Maintain organized filing and documentation systems
  • Ensure consistency and quality in outputs and communications
  • Provide administrative and coordination support for Board-related activities
  • Support timely distribution and organization of Board documents
  • Participate in relevant team meetings and reporting coordination calls
  • Contribute to proposal development, concept notes, and fundraising materials

Requirements

  • Experience as an executive assistant, coordinator, or similar role
  • Preference for candidates with legal or paralegal office experience
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Ability to work independently and manage competing priorities
  • High level of discretion and professionalism
  • Experience in nonprofit, legal, or international organizations is an asset
  • Based in Hawaii (preferably Kona) or able to work in the Hawai’i time zone

Nice to have

  • experience in nonprofit, legal, or international organizations
  • legal or paralegal office experience
Project Expedite Justice - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Coordinator

8 matching positions

Executive Coordinator

Robert Half is seeking a highly organized and professional Executive Coordinator...
Location
Location
United States , Dickson City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • Previous experience in an executive support, administrative or coordinator role preferred
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
  • Excellent written and verbal communication skills
  • Strong organizational, multitasking and time management abilities
  • Ability to exercise discretion, judgment and professionalism in handling sensitive matters
Job Responsibility
Job Responsibility
  • Provide direct administrative support to executives, including calendar management, meeting coordination and travel arrangements
  • Prepare correspondence, presentations, reports and other business documents
  • Coordinate internal and external meetings, including agendas, materials and follow-up items
  • Serve as a liaison between executives, employees, clients and external partners
  • Track deadlines, manage priorities and support special projects as assigned
  • Maintain confidential files, records and sensitive information with a high level of professionalism
  • Assist with event planning, expense reporting and office coordination as needed
  • Help streamline administrative processes to improve efficiency and support business operations
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Coordinator

Are you purpose-led and ready to embark on a journey to shape the future of sust...
Location
Location
United Kingdom , London
Salary
Salary:
45227.00 GBP / Year
bettercotton.org Logo
Better Cotton
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Great at planning and highly organised
  • Enjoys administrative and coordination tasks
  • Strong project management and coordination skills, including planning, tracking deliverables, managing timelines and coordinating stakeholders across multiple workstreams
  • Ability to manage concurrent projects with competing priorities
  • Comfortable using project tracking tools
  • Strong problem-solving skills with the ability to anticipate risks and propose solutions
  • Experience supporting or delivering projects in a fast-paced, international or matrixed organisation
  • Meticulous and thorough
  • Fast learner, able to synthesise and understand complex information quickly
  • Excellent written and verbal communicator with a professional and personable style
Job Responsibility
Job Responsibility
  • Calendars: Diary management and meeting coordination
  • Email and inbox management: Flagging important emails, managing correspondence, and following up directly where appropriate
  • Travel: Planning and booking travel arrangements, preparing travel packs and briefings, drafting Travel ToR, coordinating Back-To-Office Reports, and managing expense reporting and approvals
  • Project coordination and delivery oversight: Support planning and execution of key strategic initiatives led by the CCO and Senior Directors
  • Develop and maintain project trackers, timelines and milestone plans
  • Monitor progress against deliverables and proactively flag risks, delays or dependencies
  • Coordinate inputs across teams and ensure clear ownership and accountability
  • Prepare status updates, dashboards and reporting materials for leadership
  • Support prioritisation of initiatives in line with organisational goals
  • Meeting preparation and facilitation: Ensure meetings are outcome-driven, with clear objectives, agendas and documented actions
What we offer
What we offer
  • Hybrid working – One day per week in the office
  • The opportunity to work from anywhere in the world for up to one month per year
  • Flexible working, with core hours from 10 am to 4 pm local time
  • Continuous learning and development
  • Pension scheme
  • 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over Christmas
  • Enhanced parental benefits
  • A warm, positive working environment where everyone is valued
  • The opportunity to make your mark and make a difference
  • Fulltime
Read More
Arrow Right

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...
Location
Location
United States , San Rafael
Salary
Salary:
88000.00 - 121000.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
  • Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience with coordinating complex travel
  • Working knowledge of Concur Expense management
  • Bachelor’s degree preferred
Job Responsibility
Job Responsibility
  • High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
  • Understanding priority and seniority of meetings
  • Initiates and determines which meetings to reschedule to resolve conflicts
  • Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
  • Confirms virtual vs in-person attendance as needed
  • Coordinating catering for on-site critical meetings (when appropriate and approved)
  • Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
  • Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
  • Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
  • Resolving IT issues, ordering equipment upon request
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator / Executive Assistant

We are looking for an experienced and dependable Front Desk Coordinator / Execut...
Location
Location
United States , Santa Monica
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • additional training in medical administration or a related field is preferred
  • Previous experience in a front desk, receptionist, or healthcare office role, ideally within a medical or dermatology setting
  • Comfortable using multi-line phone systems and handling a steady volume of inbound calls professionally
  • Working knowledge of electronic medical records platforms such as Epic or Cerner, along with standard scheduling tools
  • Strong interpersonal and communication skills with the ability to interact effectively with patients, providers, staff, and vendors
  • Excellent organizational skills, close attention to detail, and the ability to manage several tasks at once
  • Proficiency with Microsoft Office applications including Word, Excel, and Outlook
  • familiarity with Workday is a plus
  • Experience coordinating travel logistics and familiarity with dermatology terminology are considered advantageous
Job Responsibility
Job Responsibility
  • Welcome patients, guests, and callers courteously while creating an organized and reassuring front office experience
  • Maintain and update patient information in electronic medical record systems with a high degree of accuracy and confidentiality
  • Receive payments, collect co-pays, and follow established office procedures to complete front-desk financial transactions correctly
  • Keep the reception area neat, presentable, and supplied so the office remains ready for daily patient flow
  • Oversee the physician’s calendar by arranging appointments, coordinating meetings, and helping ensure time is allocated effectively
  • Work closely with office leadership to resolve scheduling issues and reduce conflicts across the daily agenda
  • Arrange business travel for the physician, including airfare, lodging, ground transportation, and detailed itineraries
  • Respond quickly to appointment changes, travel updates, and other time-sensitive administrative needs as they arise
What we offer
What we offer
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401K Retirement
  • Sick Time Off
  • Tuition Reimbursement
  • Fulltime
Read More
Arrow Right

Executive Coordinator, Global Manufacturing

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coor...
Location
Location
United States , Novato
Salary
Salary:
89600.00 - 123200.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations
  • Bachelor’s degree required
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur
  • Ability to quickly learn new platforms and guide others in adopting digital tools
  • Exceptional ability to pivot quickly and thrive in environments with shifting priorities
  • High level of judgment and discretion when handling sensitive or confidential employee and proprietary information
  • A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests
  • Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations
  • Openness to periodically responding to requests outside of normal business hours to support global operations
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates
  • Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities
  • Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently
  • Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation
  • Prepare and submit expense reports in alignment with T&E policies
  • Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage
  • Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency
  • Manage and organize Teams folders to ensure information is current, accurate, and easily accessible
  • Act as the departmental "go-to-person" for general operational inquiries and IT-related issues
  • Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right

Recruiting Coordinator, Executive Recruiting

We are hiring a Recruiting Coordinator (6 month contract with potential for FTE)...
Location
Location
United States , Chicago
Salary
Salary:
85000.00 - 110000.00 USD / Year
adyen.com Logo
Adyen
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in a scheduling role, preferably in a recruiting or talent acquisition environment
  • Passionate about delivering exceptional candidate and hiring manager experiences
  • Excellent communication skills, especially a knack for writing friendly, informative emails that build rapport and convey information clearly
  • Proactive and resourceful in ambiguous situations — able to quickly identify issues and generate solutions
  • High level of integrity and trustworthiness, maintaining candidate confidentiality and privacy
  • Strong attention to detail and organizational skills with consistent follow-through
Job Responsibility
Job Responsibility
  • Deliver a best-in-class, high-touch experience for leadership candidates and senior stakeholders
  • Coordinate complex, multi-time zone interview schedules with global executives — including in-person and virtual interviews, search kickoffs, and debrief sessions
  • Act as a trusted partner to executive recruiters, anticipating scheduling challenges and mitigating risks before they impact candidates
  • Drive improvements to candidate experience and recruiting operations to support Adyen’s continued growth
  • Coordinate occasional candidate travel and host candidates for office visits
  • Fulltime
Read More
Arrow Right

Senior Office Coordinator & Executive Assistant

NTT DATA Belgium is seeking a highly experienced and self‑driven Senior Office C...
Location
Location
Belgium , Bruselas
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–10 years of experience in a senior administrative, executive support, or office management role
  • Proven experience supporting senior leadership and managing complex operational responsibilities
  • Strong organisational, prioritisation, and multi-tasking skills with impeccable attention to detail
  • Excellent interpersonal skills and ability to influence and collaborate with various stakeholders
  • Fluency in English
  • French Dutch strongly preferred
  • Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint)
Job Responsibility
Job Responsibility
  • Provide high‑quality executive assistance to senior managers, including complex diary management, prioritisation, and decision‑support preparation
  • Anticipate needs and proactively manage schedules, tasks, documents, and follow-ups
  • Prepare executive-level presentations, briefs, reports, and internal communications
  • Support strategic initiatives by coordinating tasks, deadlines, and stakeholders across departments
  • Always ensure discretion and confidentiality
  • Oversee the daily operations of the Benelux offices, ensuring a professional, efficient, and welcoming environment
  • Supervise interactions with external suppliers: facilities, security, cleaning, office services, and maintenance
  • Lead local office projects (layout improvements, equipment upgrades, sustainability initiatives, etc.)
  • Monitor budgets related to office supplies, small purchases, and vendor contracts
  • Ensure compliance with internal policies and local workplace standards
What we offer
What we offer
  • Flexible Mobility Budget
  • OR public transportation reimbursement (PSC, PT, PS)
  • Annual collective bonus (executives)
  • Phone subscription(executives)
  • Medical insurance for you and your family
  • Life insurance & pension plan (EM, PTL, PSL, ISL, STL, SPL + executive)
  • Certification bonus scheme (Digital Technology)
  • Representation allowance
  • Teleworking equipment + internet allowance
  • Meal + Eco vouchers and more
  • Fulltime
Read More
Arrow Right

Program Coordinator, Executive Education

The Program Coordinator works alongside another Program Coordinator and Program ...
Location
Location
United States , Boston
Salary
Salary:
66000.00 - 69000.00 USD / Year
hbs.edu Logo
HBS
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED, or equivalent is required
  • 3+ years of experience in administrative support role(s) is required
  • Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must
  • Education beyond high school may count toward experience
Job Responsibility
Job Responsibility
  • Work closely with faculty to confirm session details, coordinate program material, arrange IT and AV needs, and provide classroom support when programs are in session
  • Be the primary contact for faculty and participants for all pre, during, and post program-related support
  • Work closely with other HBS support departments to include operations, media services, housekeeping, catering, and other constituents to ensure appropriate operational support
  • Coordinate and administer program schedules for domestic and international programs
  • Build and maintain participant websites for each program
  • Coordinate experiential learning exercises and team-building activities
  • Maintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program delivery
  • Coordinate program logistics for on-campus programs, to include meals, housing, and special events, both on campus and at local venues
  • Coordinate and host online sessions to include sharing documents and videos, administering polls, coordinating breakout rooms, monitoring attendance, and facilitating communication with faculty, participants, and the technology team, delivered primarily via Zoom or the HBS Online Classroom
  • Use Salesforce to track and manage participant enrollment and cancellations, and other program-related data
What we offer
What we offer
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Support for families and caregivers
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Fulltime
Read More
Arrow Right