CrawlJobs Logo
Project Expedite Justice Logo Project Expedite Justice · Office Administration

Executive Coordinator

United States, Kona Employment contract · Job Posted June 16, 2026
Apply Position
Job Link Share

Job Description

PEJ is seeking a proactive, highly capable Executive Officer/Coordinator to provide high-level support to the Executive Director. This role will go beyond clerical support and include coordination of substantive tasks, communications, and project support, working closely with senior leadership and program teams.

Job Responsibility

  • Executive Director Support: Manage calendars, schedule meetings, and coordinate appointments for the Executive Director
  • Handle correspondence on behalf of the Executive Director, ensuring clarity and professionalism
  • Prepare materials, briefs, and talking points for meetings and engagements for the Executive Director
  • Collaborate with the missions officer to prepare travel arrangements and logistics for the Executive Director as needed
  • Attend meetings, take notes, and track follow-up actions
  • Coordination and Task Management: Track tasks, deadlines, and deliverables across teams for the Executive Director's review
  • Follow up on action items and delegated responsibilities from the Executive Director
  • Assist in organizing workflows and improving administrative systems for the Executive Director
  • Project and Operational Support: Support the preparation of reports, presentations, and internal documents for the Executive Director
  • Assist the Executive Director with organizing project activities and deliverables
  • Maintain organized filing and documentation systems in the Hawai’i office and Google Drive
  • Ensure consistency and quality in outputs and communications
  • Board Support (Administrative): Provide administrative and coordination support for Board-related activities, including scheduling meetings, preparing and organizing materials, and documenting meeting notes and action items
  • Support the timely distribution and organization of Board documents and communications
  • Organizational Engagement and Reporting: Participate in relevant team meetings and reporting coordination calls
  • Contribute to proposal development, concept notes, and fundraising materials as needed.

Requirements

  • Experience as an executive assistant, coordinator, or similar role. Preference for candidates with legal or paralegal office experience
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Ability to work independently and manage competing priorities
  • High level of discretion and professionalism
  • Experience in nonprofit, legal, or international organizations is an asset
  • Based in Kailua-Kona, HI.

Nice to have

  • Experience in nonprofit, legal, or international organizations is an asset
  • Preference for candidates with legal or paralegal office experience.
Project Expedite Justice - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Coordinator

8 matching positions

Executive Coordinator

Robert Half is seeking a highly organized and professional Executive Coordinator...
Location
Location
United States , Dickson City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • Previous experience in an executive support, administrative or coordinator role preferred
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
  • Excellent written and verbal communication skills
  • Strong organizational, multitasking and time management abilities
  • Ability to exercise discretion, judgment and professionalism in handling sensitive matters
Job Responsibility
Job Responsibility
  • Provide direct administrative support to executives, including calendar management, meeting coordination and travel arrangements
  • Prepare correspondence, presentations, reports and other business documents
  • Coordinate internal and external meetings, including agendas, materials and follow-up items
  • Serve as a liaison between executives, employees, clients and external partners
  • Track deadlines, manage priorities and support special projects as assigned
  • Maintain confidential files, records and sensitive information with a high level of professionalism
  • Assist with event planning, expense reporting and office coordination as needed
  • Help streamline administrative processes to improve efficiency and support business operations
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Coordinator

Project Expedite Justice (PEJ), founded in 2016, is a United States-based NGO wi...
Location
Location
United States , Hawaii
Salary
Salary:
Not provided
projectexpeditejustice.org Logo
Project Expedite Justice
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience as an executive assistant, coordinator, or similar role
  • Preference for candidates with legal or paralegal office experience
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Ability to work independently and manage competing priorities
  • High level of discretion and professionalism
  • Experience in nonprofit, legal, or international organizations is an asset
  • Based in Hawaii (preferably Kona) or able to work in the Hawai’i time zone
Job Responsibility
Job Responsibility
  • Manage calendars, schedule meetings, and coordinate appointments for the Executive Director
  • Handle correspondence on behalf of the Executive Director
  • Prepare materials, briefs, and talking points for meetings and engagements
  • Collaborate with the missions officer to prepare travel arrangements and logistics
  • Attend meetings, take notes, and track follow-up actions
  • Track tasks, deadlines, and deliverables across teams
  • Follow up on action items and delegated responsibilities
  • Assist in organizing workflows and improving administrative systems
  • Support the preparation of reports, presentations, and internal documents
  • Assist with organizing project activities and deliverables
  • Fulltime
Read More
Arrow Right

Executive Coordinator

Are you purpose-led and ready to embark on a journey to shape the future of sust...
Location
Location
United Kingdom , London
Salary
Salary:
45227.00 GBP / Year
bettercotton.org Logo
Better Cotton
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Great at planning and highly organised
  • Enjoys administrative and coordination tasks
  • Strong project management and coordination skills, including planning, tracking deliverables, managing timelines and coordinating stakeholders across multiple workstreams
  • Ability to manage concurrent projects with competing priorities
  • Comfortable using project tracking tools
  • Strong problem-solving skills with the ability to anticipate risks and propose solutions
  • Experience supporting or delivering projects in a fast-paced, international or matrixed organisation
  • Meticulous and thorough
  • Fast learner, able to synthesise and understand complex information quickly
  • Excellent written and verbal communicator with a professional and personable style
Job Responsibility
Job Responsibility
  • Calendars: Diary management and meeting coordination
  • Email and inbox management: Flagging important emails, managing correspondence, and following up directly where appropriate
  • Travel: Planning and booking travel arrangements, preparing travel packs and briefings, drafting Travel ToR, coordinating Back-To-Office Reports, and managing expense reporting and approvals
  • Project coordination and delivery oversight: Support planning and execution of key strategic initiatives led by the CCO and Senior Directors
  • Develop and maintain project trackers, timelines and milestone plans
  • Monitor progress against deliverables and proactively flag risks, delays or dependencies
  • Coordinate inputs across teams and ensure clear ownership and accountability
  • Prepare status updates, dashboards and reporting materials for leadership
  • Support prioritisation of initiatives in line with organisational goals
  • Meeting preparation and facilitation: Ensure meetings are outcome-driven, with clear objectives, agendas and documented actions
What we offer
What we offer
  • Hybrid working – One day per week in the office
  • The opportunity to work from anywhere in the world for up to one month per year
  • Flexible working, with core hours from 10 am to 4 pm local time
  • Continuous learning and development
  • Pension scheme
  • 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over Christmas
  • Enhanced parental benefits
  • A warm, positive working environment where everyone is valued
  • The opportunity to make your mark and make a difference
  • Fulltime
Read More
Arrow Right

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...
Location
Location
United States , San Rafael
Salary
Salary:
88000.00 - 121000.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
  • Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience with coordinating complex travel
  • Working knowledge of Concur Expense management
  • Bachelor’s degree preferred
Job Responsibility
Job Responsibility
  • High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
  • Understanding priority and seniority of meetings
  • Initiates and determines which meetings to reschedule to resolve conflicts
  • Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
  • Confirms virtual vs in-person attendance as needed
  • Coordinating catering for on-site critical meetings (when appropriate and approved)
  • Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
  • Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
  • Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
  • Resolving IT issues, ordering equipment upon request
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right
New

Reservations Coordinator Executive Services

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and...
Location
Location
United States , Boston
Salary
Salary:
34.20 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or G.E.D. equivalent
  • At least 1 year of related work experience
  • No supervisory experience
Job Responsibility
Job Responsibility
  • Process all reservation requests, changes, and cancellations received by phone, fax, or mail
  • Identify guest reservation needs, determine appropriate room type, and verify availability of room type and rate
  • Explain guarantee, special rate, and cancellation policies to callers
  • Accommodate and document special requests
  • Answer questions about property facilities/services and room accommodations
  • Follow sales techniques to maximize revenue
  • Communicate information regarding designated VIP reservations
  • Input and access data in reservation system
  • Respond to any challenges found for accommodating rooming requests by communicating with appropriate individual or department
  • Oversee accuracy of room blocks and reservations
  • Parttime
Read More
Arrow Right

Front Desk Coordinator / Executive Assistant

We are looking for an experienced and dependable Front Desk Coordinator / Execut...
Location
Location
United States , Santa Monica
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • additional training in medical administration or a related field is preferred
  • Previous experience in a front desk, receptionist, or healthcare office role, ideally within a medical or dermatology setting
  • Comfortable using multi-line phone systems and handling a steady volume of inbound calls professionally
  • Working knowledge of electronic medical records platforms such as Epic or Cerner, along with standard scheduling tools
  • Strong interpersonal and communication skills with the ability to interact effectively with patients, providers, staff, and vendors
  • Excellent organizational skills, close attention to detail, and the ability to manage several tasks at once
  • Proficiency with Microsoft Office applications including Word, Excel, and Outlook
  • familiarity with Workday is a plus
  • Experience coordinating travel logistics and familiarity with dermatology terminology are considered advantageous
Job Responsibility
Job Responsibility
  • Welcome patients, guests, and callers courteously while creating an organized and reassuring front office experience
  • Maintain and update patient information in electronic medical record systems with a high degree of accuracy and confidentiality
  • Receive payments, collect co-pays, and follow established office procedures to complete front-desk financial transactions correctly
  • Keep the reception area neat, presentable, and supplied so the office remains ready for daily patient flow
  • Oversee the physician’s calendar by arranging appointments, coordinating meetings, and helping ensure time is allocated effectively
  • Work closely with office leadership to resolve scheduling issues and reduce conflicts across the daily agenda
  • Arrange business travel for the physician, including airfare, lodging, ground transportation, and detailed itineraries
  • Respond quickly to appointment changes, travel updates, and other time-sensitive administrative needs as they arise
What we offer
What we offer
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401K Retirement
  • Sick Time Off
  • Tuition Reimbursement
  • Fulltime
Read More
Arrow Right

Sr. Executive Coordinator, People Team

Reporting to the Chief People Officer (CPO), the Sr. Executive Coordinator provi...
Location
Location
United States , San Rafael
Salary
Salary:
36.00 - 39.00 USD / Hour
tpsmithgroup.com Logo
Tucker Parker Smith Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 8 years of experience supporting senior executives (VP, SVP, or C-level)
  • Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint) and Concur
  • Excellent organizational, calendaring, and meeting coordination skills
  • Strong communication skills with the ability to interact effectively at all levels
  • High attention to detail with the ability to manage multiple priorities and deadlines
  • Demonstrated discretion handling confidential and sensitive information
  • Proactive, adaptable, and solution-oriented mindset
  • Ability to work independently with minimal guidance
  • Experience supporting HR or People teams is a plus
  • Bachelor’s degree preferred
Job Responsibility
Job Responsibility
  • Manage complex, global executive calendars, including scheduling across multiple stakeholders and resolving conflicts
  • Coordinate logistics for leadership and global team meetings (agendas, materials, presenters, and follow-ups)
  • Attend meetings as needed and capture detailed notes and action items
  • Support development and editing of executive presentations
  • Facilitate communication and information flow across the People Team
  • Process purchase orders and assist with vendor contract coordination in partnership with Legal and Procurement
  • Coordinate travel arrangements and manage expense reporting (Concur)
  • Troubleshoot basic IT issues and coordinate equipment requests
  • Maintain distribution lists and internal communication channels
  • Support company-wide People announcements and communications
  • Fulltime
Read More
Arrow Right

Executive Coordinator, Global Manufacturing

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coor...
Location
Location
United States , Novato
Salary
Salary:
89600.00 - 123200.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations
  • Bachelor’s degree required
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur
  • Ability to quickly learn new platforms and guide others in adopting digital tools
  • Exceptional ability to pivot quickly and thrive in environments with shifting priorities
  • High level of judgment and discretion when handling sensitive or confidential employee and proprietary information
  • A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests
  • Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations
  • Openness to periodically responding to requests outside of normal business hours to support global operations
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates
  • Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities
  • Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently
  • Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation
  • Prepare and submit expense reports in alignment with T&E policies
  • Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage
  • Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency
  • Manage and organize Teams folders to ensure information is current, accurate, and easily accessible
  • Act as the departmental "go-to-person" for general operational inquiries and IT-related issues
  • Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right