CrawlJobs Logo

Executive Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Dickson City

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Robert Half is seeking a highly organized and professional Executive Coordinator to provide high-level administrative support to senior leadership. This role requires excellent communication skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, resourceful and capable of handling confidential information with discretion.

Job Responsibility:

  • Provide direct administrative support to executives, including calendar management, meeting coordination and travel arrangements
  • Prepare correspondence, presentations, reports and other business documents
  • Coordinate internal and external meetings, including agendas, materials and follow-up items
  • Serve as a liaison between executives, employees, clients and external partners
  • Track deadlines, manage priorities and support special projects as assigned
  • Maintain confidential files, records and sensitive information with a high level of professionalism
  • Assist with event planning, expense reporting and office coordination as needed
  • Help streamline administrative processes to improve efficiency and support business operations

Requirements:

  • Bachelor's degree required
  • Previous experience in an executive support, administrative or coordinator role preferred
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
  • Excellent written and verbal communication skills
  • Strong organizational, multitasking and time management abilities
  • Ability to exercise discretion, judgment and professionalism in handling sensitive matters
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Coordinator

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...
Location
Location
United States , San Rafael
Salary
Salary:
88000.00 - 121000.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
  • Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience with coordinating complex travel
  • Working knowledge of Concur Expense management
  • Bachelor’s degree preferred
Job Responsibility
Job Responsibility
  • High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
  • Understanding priority and seniority of meetings
  • Initiates and determines which meetings to reschedule to resolve conflicts
  • Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
  • Confirms virtual vs in-person attendance as needed
  • Coordinating catering for on-site critical meetings (when appropriate and approved)
  • Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
  • Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
  • Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
  • Resolving IT issues, ordering equipment upon request
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right

Executive Coordinator

We are looking for an organized and proactive individual to join our Marketing a...
Location
Location
Spain , Madrid
Salary
Salary:
Not provided
https://feverup.com/fe Logo
Fever
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1-2 years of experience, preferably in a global company
  • English Level C1 at least
  • any other language is a plus
  • Google Suite + Microsoft Office knowledge
  • excellent communication skills (both oral and written)
  • excellent eye for detail and accuracy
  • team player
  • enthusiasm and pro-activity
  • solution-oriented and reliable professionals
  • incredibly detail-oriented with excellent time-management skills
Job Responsibility
Job Responsibility
  • support creating and developing presentations for the Marketing and Media team
  • keep and create useful team docs that can also be helpful for other teams like HR, Procurement, and Finance
  • understand team needs, identify training opportunities, and help with onboarding and upskilling processes
  • organize team-building activities for different teams
  • arrange business trips (schedules, flights, hotels, visas, etc.)
  • keep track of upcoming 1:1s and evaluations, making sure all necessary documents are ready
  • coordinate holiday approvals with different departments and tools
  • work with the Office Management team to help solve day-to-day issues
  • support Directors and VPs by handling emails and documents, making sure everything gets processed correctly
  • keep the Directors and VPs office systems organized, including data management and filing
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

We are seeking an experienced Senior Executive Assistant to provide high-level a...
Location
Location
United States , Sacramento
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 10 years of experience in administrative roles supporting senior leadership
  • Expertise in calendar management and scheduling for high-level executives
  • Proficiency in travel coordination, including international arrangements
  • Advanced skills in software applications such as SharePoint, Dynamics 365, and Adobe Acrobat
  • Ability to prepare and process expense reports with efficiency
  • Exceptional communication skills, both written and verbal, with a detail-oriented approach
  • Strong organizational abilities and the capacity to multitask under pressure
  • Demonstrated ability to maintain confidentiality when handling sensitive information.
Job Responsibility
Job Responsibility
  • Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives
  • Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation
  • Prepare, audit, and submit expense reports with accuracy and attention to detail
  • Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership
  • Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders
  • Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency
  • Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes
  • Maintain and update files and records using tools such as SharePoint and Dynamics 365
  • Manage sensitive information with confidentiality and discretion
  • Assist with special projects and initiatives as directed by executive leadership.
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan.
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
aptitudesoftware.com Logo
Aptitude Software
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office coordination, workplace management, or facilities administration
  • Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
  • Strong organisational and multitasking skills, proactive and able to prioritise effectively
  • Excellent communication skills, both written and verbal
  • High level of discretion, confidentiality, and professionalism
  • Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
  • Familiarity with health & safety standards and facilities management processes
  • Experience working in a corporate or professional services environment
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all office-related inquiries and facilities issues
  • Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
  • Manage relationships with building management, cleaning, security, catering, and maintenance providers
  • Ensure health & safety compliance, fire safety procedures, and general office risk assessments
  • Maintain a welcoming, professional, and well-organized workplace environment
  • Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
  • Arrange internal and external meetings, including Board and SLT sessions
  • Support planning and execution of internal events, Board visits, offsites, and town halls
  • Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
  • Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling
What we offer
What we offer
  • ShareSave scheme – ability to purchase company shares on preferential terms
  • Private healthcare
  • Income protection and group life insurance
  • Pension Scheme
  • Company Funded Health Cashplan
  • Employee Assistance Programme
  • Access to Private Dental Benefits
  • Flexible working options
  • Enhanced Family Friendly Leave for adoption, maternity and paternity
  • Bike 2 Work Scheme
  • Fulltime
Read More
Arrow Right

Executive Assistant

Executive Assistant to support the President's Senior Leadership Team in the edu...
Location
Location
United Kingdom , Farringdon
Salary
Salary:
18.70 - 22.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience providing executive support to senior leaders
  • Previous experience in a customer-focused environment
  • Strong organisational and time management skills
  • Event organisation skills
  • Excellent written and oral communication skills
  • Team player with proactive approach to problem-solving
Job Responsibility
Job Responsibility
  • Be the welcoming face of the office
  • Coordinate high-profile events and visits
  • Provide support for corporate events, meetings, and travel arrangements
  • Manage complex diaries
  • Coordinate meetings and travel
  • Prepare and distribute information for various committees
  • Take minutes and follow-up on actions
  • Handle internal and external communications
  • Stay informed on strategic projects
  • Assist with research and drafting documents
What we offer
What we offer
  • Supportive and vibrant working environment
  • Opportunities for personal and professional growth
  • Team that values equality, diversity, and inclusion
  • Fulltime
Read More
Arrow Right

Executive Assistant

Successful candidates provide high-level administrative support and have the abi...
Location
Location
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • strong computer and research skills
  • flexibility
  • excellent interpersonal abilities
  • project coordination experience
  • high-level administrative support
  • ability to work well with all levels of internal management and staff, outside clients and vendors
  • sensitivity to confidential information
Job Responsibility
Job Responsibility
  • performing office and administrative duties to assist executive management
  • screening calls
  • managing calendars
  • making travel, meeting and event arrangements
  • preparing reports and financial data
  • training and supervising other support staff
  • customer relations as required
Read More
Arrow Right

Executive Assistant

Location
Location
United States , New York
Salary
Salary:
120000.00 - 130000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 3-5 years of experience in project coordination/management and executive support
  • Experience working directly with senior executives
  • Financial services experience preferred
  • Ability to manage multiple priorities and deadlines
  • Proficient in Microsoft Office and project management tools
Job Responsibility
Job Responsibility
  • Manage complex calendars for the senior team members
  • Coordinate meetings, conference calls, and travel arrangements
  • Prepare and process invoices, expense reports, and other administrative tasks
  • Handle correspondence, screen calls, and manage inquiries
  • Maintain and organize files, records, and documentation
  • Collaborate with senior leaders to manage and execute various projects
  • Track project progress, identify potential roadblocks, and proactively propose solutions to keep initiatives on schedule
  • Prepare project documentation, reports, and presentations for internal stakeholders
  • Assist in streamlining workflows and processes to improve efficiency
Read More
Arrow Right

Executive Secretary

We are seeking a highly professional and proactive Executive Secretary to suppor...
Location
Location
Russia
Salary
Salary:
Not provided
masveedigital.com Logo
Mas Vee Digital
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Communications, or a related field
  • Proven experience (2+ years) in a similar role supporting senior executives, preferably in a global or MNC environment
  • Fluent in English and Russian (spoken and written)
  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (Zoom, Teams, Slack, etc.)
  • Strong organizational and time management skills with an ability to multitask effectively
  • Exceptional interpersonal and communication skills
  • High level of discretion and professionalism in handling confidential information
Job Responsibility
Job Responsibility
  • Act as the primary point of contact for the executive team, managing schedules, coordinating meetings, and ensuring effective communication
  • Maintain and prioritize complex executive calendars, scheduling appointments, and resolving conflicts efficiently
  • Draft, review, and manage correspondence, presentations, and reports with a high degree of accuracy and confidentiality
  • Plan and organize international and domestic travel arrangements, including itineraries, visas, and accommodations
  • Prepare agendas, take detailed minutes, and follow up on action items to ensure timely execution
  • Conduct research, prepare briefing materials, and create reports to assist executives in decision-making
  • Handle expense reports, vendor management, and other administrative tasks to support seamless operations
  • Handle sensitive information with the utmost discretion and professionalism
What we offer
What we offer
  • Competitive salary and performance-based bonuses
  • Flexible remote working arrangement with necessary tools provided
  • Opportunities for professional growth and learning in a global setting
  • Inclusive and collaborative work environment
  • Comprehensive health and wellness benefits
Read More
Arrow Right