Executive Coordinator Job at Randstad (Montréal)

Job Description

Are you an administrative professional driven by excellence and looking to thrive in a stimulating and highly collaborative environment? A global leader in executive search and leadership consulting is currently seeking a top-tier candidate for the position of Executive Coordinator to their team in downtown Montreal. As the primary point of contact for executives, clients, and candidates, you will act as a true ambassador for a brand synonymous with prestige and professional rigor. You will work closely with passionate partners and consultants. Your day-to-day work will be anything but routine: you will actively contribute to the success of large-scale strategic mandates by providing high-level administrative support and exceptionally efficient coordination. This key role, based in downtown Montreal, will allow you to leverage your organizational skills and attention to detail to deliver an outstanding client and candidate experience.

Job Responsibility

Be a key and effective business partner for the firm's associates
Ensure the administrative and logistical coordination of executive search mandates throughout their lifecycle, from launch to completion, ensuring high-quality follow-up with clients, candidates, and internal teams
Coordinate and optimize associates' schedules: rigorously and efficiently plan and adjust client meetings, interviews, and internal meetings
Greet visitors, clients, and candidates courteously and professionally, embodying the firm's warmth and brand image
Draft, revise, and format documents, reports, and presentations of impeccable quality, adhering to high standards
Contribute to the preparation and updating of search documents, while ensuring accurate entry of interactions and meetings into the database
Participate in client meetings and support partners by gathering key information, ensuring necessary follow-ups, and preparing reports, presentations, and submissions
Proactively coordinate partners' meetings, calls, and follow-ups, taking into account their priorities, time management style, and the specific requirements of each engagement
Foster a collaborative environment by participating in office activities, building trusting relationships, and contributing to the collective success of the administrative team
Provide timely and supportive assistance to colleagues on the administrative team to ensure continuity and excellence of service
Prepare meeting rooms for interviews (refreshments, equipment, technical setup)

Requirements

Minimum experience in a senior management support role or similar position involving project coordination and managing multiple priorities
Proficiency in Microsoft Office Suite and demonstrated ability to navigate databases and dynamic digital tools
Technological curiosity and a proven ability to quickly learn new tools to optimize administrative processes
Attention to detail and the ability to design documents and presentations that reflect the brand image, highlighting information clearly, professionally, and with care
Professional presence and natural interpersonal skills in interactions with influential executives and managers
Strong written and verbal communication skills in both official languages
Be recognized for excellent organizational skills, effective time management, and the ability to juggle multiple priorities simultaneously
Be bilingual (French and English), both orally and in writing

What we offer

Full-time permanent position
Pleasant working environment, amazing team and beautiful office
Access to Bonaventure and McGill metro stations
Competitive salary based on experience
Hybrid working model, 3 days in the office and 2 days from home
3-4 weeks of vacation, depending on experience
Comprehensive insurance package, as of day 1

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Executive Coordinator

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