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Executive Coordinator, Global Manufacturing

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BioMarin Pharmaceutical

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Location:
United States , Novato

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

89600.00 - 123200.00 USD / Year
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Job Description:

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coordinator serves as a proactive, data-driven strategic partner. This role goes beyond traditional administrative support, requiring a technically proficient individual who can organize, analyze, and present information to enhance decision-making and drive team efficiencies. You will be the trusted "right hand" in a fast-paced environment where priorities shift rapidly and initiatives span the globe.

Job Responsibility:

  • Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates
  • Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities
  • Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently
  • Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation
  • Prepare and submit expense reports in alignment with T&E policies
  • Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage
  • Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency
  • Manage and organize Teams folders to ensure information is current, accurate, and easily accessible
  • Act as the departmental "go-to-person" for general operational inquiries and IT-related issues
  • Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners
  • Partner with Corporate Communications to ensure messaging alignment and compliance with social media standards
  • Draft, review, and refine executive communications, presentations, and strategic documents
  • Lead and partner with the broader Executive Coordinator community to synchronize global travel and interactions
  • Support Global Manufacturing Town Halls, conferences, and off-site meetings, managing budgets, timelines, and logistics
  • Coordinate team-building activities, community outreach, and social events to strengthen organizational culture
  • Assist with the onboarding and integration of new leadership team members

Requirements:

  • 5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations
  • Bachelor’s degree required
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur
  • Ability to quickly learn new platforms and guide others in adopting digital tools
  • Exceptional ability to pivot quickly and thrive in environments with shifting priorities
  • High level of judgment and discretion when handling sensitive or confidential employee and proprietary information
  • A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests
  • Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations
  • Openness to periodically responding to requests outside of normal business hours to support global operations
What we offer:
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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