Executive Coordinator, Global Manufacturing Job at BioMarin Pharmaceutical (Novato)

Job Description

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coordinator serves as a proactive, data-driven strategic partner. This role goes beyond traditional administrative support, requiring a technically proficient individual who can organize, analyze, and present information to enhance decision-making and drive team efficiencies. You will be the trusted "right hand" in a fast-paced environment where priorities shift rapidly and initiatives span the globe.

Job Responsibility

Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates
Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities
Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently
Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation
Prepare and submit expense reports in alignment with T&E policies
Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage
Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency
Manage and organize Teams folders to ensure information is current, accurate, and easily accessible
Act as the departmental "go-to-person" for general operational inquiries and IT-related issues
Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners
Partner with Corporate Communications to ensure messaging alignment and compliance with social media standards
Draft, review, and refine executive communications, presentations, and strategic documents
Lead and partner with the broader Executive Coordinator community to synchronize global travel and interactions
Support Global Manufacturing Town Halls, conferences, and off-site meetings, managing budgets, timelines, and logistics
Coordinate team-building activities, community outreach, and social events to strengthen organizational culture
Assist with the onboarding and integration of new leadership team members

Requirements

5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations
Bachelor’s degree required
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur
Ability to quickly learn new platforms and guide others in adopting digital tools
Exceptional ability to pivot quickly and thrive in environments with shifting priorities
High level of judgment and discretion when handling sensitive or confidential employee and proprietary information
A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests
Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations
Openness to periodically responding to requests outside of normal business hours to support global operations

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

BioMarin Pharmaceutical - All Job Offers

Select Country

Executive Coordinator, Global Manufacturing

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Executive Coordinator, Global Manufacturing

Manufacturing executive

Executive Director, Global Marketing Lead (GML) for TEZSPIRE

Global Technical Coordinator – SDS and GSH labels

Global Technology Integration Senior Coordinator

Senior Global CAPEX Procurement Portfolio Coordinator

Product Development Eng.

Senior Associate C&Q – Drug Substance

Sr Project Leader

Our AI answers in your language