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Executive Business Assistant & Project Coordinator

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GSK

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Location:
Netherlands , Amersfoort

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role provides high-level executive support to the Country Manager and plays a critical coordination role across governance, risk management, events, and priority projects. The Executive Assistant & Project Coordinator enables effective decision-making, strong operational oversight, and disciplined execution across the Netherlands organisation. You will work at the centre of the business, supporting senior leadership forums, managing key processes, and coordinating cross‑functional initiatives.

Job Responsibility:

  • Executive Business Support: Provide direct executive support to the Country Manager
  • Act as Secretary for key governance and business management bodies
  • Lead agenda planning, preparation of meeting materials, tracking of decisions and actions
  • Support the Country Manager in the annual sign-off process of the Transfer of Value (TOV) Transparency declarations
  • Manage daily office and administrative requests
  • Support onboarding and practical needs for team members
  • Create, maintain and manage annual Purchase Orders
  • Coordinate logistics for internal meetings and events
  • Third Party Risk Management: Act as the designated Risk Owner at RMCB level for the 'Third Party Engagement' risk
  • Maintain continuous oversight of third-party engagements
  • Monitor processes and controls to identify risks early
  • Serve as the ambassador and first-line guide for third-party risk management
  • Create clear, practical guidance for business stakeholders
  • Support preparation and execution of internal and external audits
  • Event Management & Project Coordination: Lead the optimisation of sponsorship investments
  • Provide coordination and operational support for country priority projects

Requirements:

  • Bachelor's degree or equivalent work experience
  • Minimum 3 years' experience supporting senior leaders, teams, or projects
  • Strong organisational skills and proven ability to manage competing priorities
  • Excellent written and verbal communication skills in Dutch and English
  • Confident user of Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
  • Demonstrated digital fluency, with the ability to embrace digital and AI-enabled tools to increase personal productivity, work efficiency, and collaboration across teams
  • Able to work on-site in the Netherlands with a hybrid working pattern as agreed with the hiring manager

Nice to have:

  • Experience in a global, matrixed or regulated environment
  • Familiarity with project management tools (for example MS Project, Asana, Trello or similar)
  • Basic understanding of budget tracking and procurement processes
  • Fluency in Dutch in addition to English
  • Strong stakeholder management and influencing skills across levels
  • A proactive, solutions-focused mindset and a drive to simplify ways of working
What we offer:
  • Competitive base salary
  • Annual bonus based on company performance
  • Flexible working options available for most roles
  • Learning and career development
  • Access to healthcare & wellbeing programmes
  • Employee recognition programmes

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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