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Microsoft Corporation Logo Microsoft Corporation · Office Administration

Executive Business Administrator

United States, Redmond Employment contract 31.49 - 51.97 USD / Hour · Job Posted June 29, 2026
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Job Description

We’re shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact. The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency. This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities. The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Job Responsibility

  • Own strategic calendar management, aligning leader time with business priorities
  • Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
  • Ensure leaders are well-prepared with agendas, briefing materials, and logistics
  • Serve as a trusted partner and representative of leadership with internal and external stakeholders
  • Facilitate cross-organizational communication and information flow
  • Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making
  • Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
  • Track follow-ups and action items to ensure alignment and execution across teams
  • Continuously improve processes and operational efficiency
  • Build strong partnerships across teams to support organizational initiatives
  • Navigate ambiguity and drive alignment in a highly matrixed environment
  • Act as a liaison across organizations to support priorities and business outcomes
  • Coordinate complex domestic and international travel, including itineraries and logistics
  • Provide real-time support to leaders during travel and manage escalations as needed
  • Plan and execute team events, leadership meetings, and offsites
  • Manage vendors, logistics, budgets, and communications to deliver high-quality experiences
  • Support budget tracking, expenses, and procurement processes
  • Ensure compliance with company policies and financial guidelines
  • Contribute to a positive, inclusive, and collaborative team culture
  • Support onboarding/offboarding and team operations
  • Mentor peers and share best practices within the Business Support community

Requirements

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
  • 2+ years experience serving as mentor to others
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams
  • Calendaring expertise, including managing complex schedules across senior leaders and time zones
  • Highly detail‑oriented with the ability to anticipate needs and think several steps ahead
  • Proven ability to act with a strong sense of urgency, balancing speed with accuracy
  • Self‑motivated and proactive, with a track record of independently driving tasks and seeing them through to completion
  • Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum
  • Experience in organizational and prioritization skills
  • Effective communication and stakeholder management
  • Experience to influence and collaborate across teams
  • Experience in Project and event management expertise Budgeting
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