Executive Business Administrator Job at Microsoft Corporation (Mountain View)

Executive assistant, business law

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

75000.00 - 90000.00 CAD / Year

Randstad

Expiration Date

February 12, 2026

Requirements

Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum of five (5) years of experience in a similar role with senior management, with experience ideally acquired in a professional services environment
Requires an understanding of the legal practice of Litigation and in-depth knowledge of business and legal terminology
Excellent command of French and English, both spoken and written
Advanced skills in using the Microsoft Office 365 suite
Ability to work independently with minimal supervision and collaboratively within a dynamic team with tact, respect and professionalism
High level of discretion, professionalism and ability to handle extremely confidential information
Flexibility and ease in evolving in a fast-paced and constantly changing environment
Critical thinking skills required to plan, organize and problem solve proactively
Concern for high level service, sense of initiative, rigor and good judgment

Job Responsibility

Administrative and legal support to 2 lawyers and 2 associates
Managing the workflow of lawyers’ support needs with access to emails, calendar, files, due dates, and client-related activities to provide day-to-day administrative support
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements including preparing itineraries
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
File management
Monitoring emails, assessing priorities, gathering relevant information, taking appropriate action and preparing responses
Receiving, handling, screening and/or directing incoming calls as directed by lawyers
responding to routine inquiries and requests from clients

What we offer

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program, and a technology expense allowance
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

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Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Business Support Executive

Are you an organised and proactive individual looking for a dynamic role in a th...

Location

United Kingdom , Manchester

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised, proactive, and able to work autonomously
Equipped with strong written and verbal communication skills
Strong administration skills, gained within a professional services environment
Familiar with CRMs
Computer literate with excellent attention to detail
Fully understanding of a sales-focused environment and how to effectively support the team

Job Responsibility

Arranging meetings and calls with prospective clients and the commercial team
Maintaining and updating the CRM system to ensure accurate client information
Engaging with existing clients through regular communication via phone, email, or in-person meetings
Respond to client queries quickly and efficiently, always giving excellent customer service
Following up on marketing campaigns to maximise outreach
Upholding professionalism in all interactions

What we offer

Performance based bonus
private medical insurance
extra day off for your birthday
career progression
Dog-friendly office - bring your furry friend to work!
Private Medical
An extra day off on your birthday
Fun social events

Fulltime

Business Support Executive

Join our dynamic team as a Business Support Executive and become the backbone of...

Location

United Kingdom , London

Salary:

47000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly literate/numerate and preferably degree-educated
an excellent communicator, both in writing and verbally
possessing gravitas, diplomacy, and strong influencing skills
outstandingly organised, able to prioritise and multi-task effectively
detail-oriented with extremely high standards of work
confident in engaging with senior managers in large blue-chip companies
proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook) and skilled in using these tools regularly
a team player who can build connections and work independently when needed
empathetic, with a good sense of humour
passionate about healthcare matters

Job Responsibility

Provide full administrative and PA support to two full-time partners and one part-time partner, along with ad hoc support for our team of Analysts and Consultants
anticipate needs by understanding business priorities and direction
serve as the first point of contact for prospective clients and handle requests from existing clients on behalf of the Directors
manage diaries, coordinate international travel, and handle paperwork with precision
efficiently monitor emails during meetings or when out of the office to ensure seamless communication
oversee sales invoicing and supplier payments, keeping our financials in check
draft and manage office budgets while producing monthly financial management reports
facilitate bookkeeping processes and act as a liaison with accountancy, payroll, and pension services
create a vibrant office/home working environment, ensuring smooth operations and H&S compliance
collaborate with our HR legal team on various HR duties

What we offer

25 days holiday plus BH
pension
private medical insurance
lovely modern office space

Fulltime

Human Resources and Administrative Executive

We are seeking an experienced and versatile Human Resources and Administrative E...

Location

Vietnam , Hà Nội

Salary:

18000000.00 VND / Month

Aweplus Australia Pty Ltd

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field
Minimum of 3 years of experience in HR roles, with exposure to various HR functions
Excellent English proficiency (IELTS 7.0 or above/equivalent)
Strong knowledge of HR policies, practices, and employment laws
Excellent communication, interpersonal, and problem-solving skills
Ability to maintain confidentiality and handle sensitive information with discretion

Job Responsibility

Manage end-to-end recruitment processes, including job posting, screening, interviewing, and on-boarding new employees
Conduct orientation sessions for new hires and ensure a smooth on-boarding process
Serve as a point of contact for employee inquiries and concerns
Provide guidance and support to managers and employees on company HR policies and procedures
Address employee relations issues and conduct investigations as necessary
Maintain accurate HR records and documents
Prepare HR-related reports and metrics as required by local authorities
Ensure compliance with local employment laws and regulations

What we offer

13th-month salary (performance based)
12 days of paid annual leave
Medical, social, and unemployment insurance in accordance with Vietnamese law
Annual health check-up
Free parking
Opportunities for promotion

Fulltime

Executive Administrative Manager

We are offering an exciting opportunity for an Executive Administrative Manager ...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance, demonstrating a comprehensive understanding of office management procedures and departmental and legal policies
Proficiency in using QuickBooks Enterprise for financial management, including budgeting, forecasting, and reporting
Demonstrated ability to handle personal errands efficiently and discreetly, respecting the privacy and time constraints of executives
Excellent organizational and multitasking skills, capable of managing multiple priorities while maintaining high levels of productivity and attention to detail
Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
High level of discretion and confidentiality in handling sensitive information
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable learning new technological tools and platforms as necessary
Proactive problem-solving skills, with the ability to anticipate needs and potential issues before they arise
Ability to work independently, but also as a collaborative team player when necessary
Bachelor's degree in business administration, management, or a related field is preferred

Job Responsibility

Manage administrative tasks efficiently to ensure smooth operations within the organization
Use QuickBooks Enterprise for maintaining financial records and transactions
Organize, schedule, and oversee personal errands as required
Maintain confidentiality and exercise discretion when handling sensitive information
Act as a point of contact between the executives and internal or external colleagues
Create regular reports and update internal databases as necessary
Anticipate the needs of others in order to ensure seamless and positive experiences
Develop and maintain an efficient documentation and filing system for record purposes.

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Human Resources and Administrative Executive

We are seeking an experienced and versatile Human Resources and Administrative E...

Location

Vietnam , Thành phố Hồ Chí Minh

Salary:

18000000.00 VND / Month

Aweplus Australia Pty Ltd

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field
Minimum of 3 years of experience in HR roles, with exposure to various HR functions
Excellent English proficiency (IELTS 7.0 or above/equivalent)
Strong knowledge of HR policies, practices, and employment laws
Excellent communication, interpersonal, and problem-solving skills
Ability to maintain confidentiality and handle sensitive information with discretion

Job Responsibility

Manage end-to-end recruitment processes, including job posting, screening, interviewing, and on-boarding new employees
Conduct orientation sessions for new hires and ensure a smooth on-boarding process
Serve as a point of contact for employee inquiries and concerns
Provide guidance and support to managers and employees on company HR policies and procedures
Address employee relations issues and conduct investigations as necessary
Maintain accurate HR records and documents
Prepare HR-related reports and metrics as required by local authorities
Ensure compliance with local employment laws and regulations

What we offer

13th-month salary (performance based)
12 days of paid annual leave
Medical, social, and unemployment insurance in accordance with Vietnamese law
Annual health check-up
Free parking
Opportunities for promotion

Fulltime

Executive Business Administrator

Microsoft Corporation

Location:
United States , Mountain View

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 04, 2026

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Job Responsibility:

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Job Posted:
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