CrawlJobs Logo
Microsoft Corporation Logo Microsoft Corporation · Office Administration

Executive Business Administrator

United States, Redmond 30.29 - 50.53 USD / Hour · Job Posted March 01, 2026
Apply Position
Job Link Share

Job Description

Microsoft’s Trusted Technology Group (TTG) plays a critical role in delivering Microsoft’s mission in the era of AI as we help the company to build and deploy technology that is both trusted and trustworthy. TTG is seeking a highly capable Executive Business Administrator to play a critical role in supporting the Vice President of TTG. The successful candidate thrives working both independently and collaboratively, brings proven organizational and communication skills, and can effectively manage multiple workstreams in a fast‑paced, evolving environment. This role requires sound judgment, discretion, attention to detail, and a commitment to enabling team success. As a member of the Office of the VP, the successful candidate will serve as a leader within the TTG business administrator community, actively support TTG‑wide initiatives, and provide backup support as needed. A team‑first mindset and willingness to step in where required are essential. This role will report directly to the Vice President, Trusted Technology Group.

Job Responsibility

  • Calendar Management and Meeting Logistics
  • Discipline Growth and Development
  • Resource Management (Purchase/Expense Management)
  • Event Coordination and Logistics
  • Rhythm of Business (ROB)
  • Travel Management
  • Space Management and Planning

Requirements

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Proficiency in Outlook, Teams, Word, Excel, PowerPoint, Visio and SharePoint
  • Work successfully in a team environment, build effective working relationships inside and outside of the group, ability to navigate complex corporate organization and environment
  • Proven interpersonal, organizational & planning skills and time management
  • The ability to manage routine tasks proactively and effectively, prioritize own work and resources to complete projects on time as required, identifying and seeking ways to resolve issues should they occur

Nice to have

  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
  • 2+ years experience serving as mentor to others
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • Preferable knowledge in internal applications including MyExpense and Concur travel tool
Microsoft Corporation - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Business Administrator

8 matching positions

New

Executive Business Administrator

The Office of the CTO (OCTO) for Microsoft is chartered with understanding, shap...
Location
Location
United States , Redmond
Salary
Salary:
31.49 - 51.97 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in administrative support, business operations, or customer service within fast-paced environments.
Job Responsibility
Job Responsibility
  • Manage and maintain calendars with a focus on accuracy, prioritization, and responsiveness
  • Seek business context to resolve ambiguity, prioritize meetings, and identify key participants
  • Coordinate meeting logistics (attendees, rooms, Teams links, materials) to ensure seamless execution
  • Resolve scheduling conflicts and communicate updates clearly to stakeholders
  • Arrange domestic and international travel, including logistics, any required documentation (passports/visa) and policy compliance
  • Reconcile expenses promptly and within company policy
  • Support onboarding and offboarding activities, including equipment and access coordination
  • Maintain accurate team data (headcount tracking, org updates, distribution lists)
  • Assist with space logistics, office moves, and general team needs
  • Support hardware procurement, inventory tracking, and issue resolution
What we offer
What we offer
  • Benefits and other compensation are eligible for certain roles. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

Microsoft Monetization Ads is seeking a highly organized, proactive, and strateg...
Location
Location
United States , Mountain View
Salary
Salary:
31.49 - 59.33 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
  • Proven administrative, business support, or customer service experience in a fast-paced, high-performing environment
  • Demonstrated expertise in complex calendar management using Microsoft Outlook, including prioritization and decision-making on behalf of senior leaders
  • Solid planning, organizational, and time management skills, with a proactive mindset and a willingness to learn and adapt
  • Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization
  • Collaborative team player who values diversity and can effectively navigate different working styles, personalities, and global stakeholder dynamics
  • Ability to prioritize competing demands, drive tasks to completion, and demonstrate initiative while maintaining the highest level of confidentiality and professionalism
  • Exceptional attention to detail, with the ability to manage complex schedules, track multiple workstreams, and respond with urgency in time-sensitive situations
  • Solid judgment and problem-solving skills, with the ability to operate effectively in ambiguous situations and maintain composure under pressure
Job Responsibility
Job Responsibility
  • Executive Calendar & Prioritization: Proactively manage a complex, fast-paced calendar for a CVP-level engineering leader. Exercise sound judgment to prioritize meeting requests, align scheduling with business objectives, and ensure effective time allocation across leadership, customer, and team engagements
  • Rhythm of Business (ROB) Leadership: Partner closely with the Business Manager to manage and optimize the organization’s Rhythm of Business, including staff meetings, directs, Town Halls, and leadership offsites. Assist in agenda planning, content coordination, follow-ups, and continuous improvement of meeting effectiveness and communication flow
  • Organizational & Team Operations: Provide end-to-end operational support for a global organization of 500+ FTEs. Working closely with the team business manager on headcount tracking, onboarding and offboarding processes, distribution groups, and organizational communications. Support budgeting processes (e.g., morale, travel, and discretionary spend) and help ensure alignment with organizational priorities
  • Events, Offsites & Engagement: Partner on logistics and execution of high-impact events, including leadership offsites, team meetings, hackathons, and morale initiatives. Coordinate end-to-end planning (agenda support, attendee tracking, logistics, communications, and follow-ups) to drive engagement and a solid team culture
  • Space & Workplace Experience: Oversee space planning and office logistics, including new hire setup, seating coordination, and facilities requests. Manage procurement of equipment, supplies, and services to ensure a seamless and productive work environment
  • Stakeholder Partnership & Communication: Build and maintain solid relationships with executives, leaders, and cross-functional partners. Collaborate effectively with diverse stakeholders and administrative peers across regions, demonstrating professionalism, solid communication, and the ability to influence and align
  • Confidentiality & Executive Support Excellence: Handle sensitive information with the highest level of discretion and integrity. Anticipate executive needs, demonstrate proactive problem-solving, and consistently deliver high-quality support with solid attention to detail and follow-through
  • Administrative Community & Continuous Improvement: Actively contribute to the broader administrative community by sharing best practices, driving process improvements, and supporting cross-team initiatives to enhance operational excellence at scale
What we offer
What we offer
  • Certain roles may be eligible for benefits and other compensation
  • Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

Security represents the most critical priorities for our customers in a world aw...
Location
Location
Kenya , Nairobi
Salary
Salary:
Not provided
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, General Educational Development (GED), or equivalent AND 6 months Administrative, Business Support, and/or customer service experience
  • Experience managing an Executive Office.
Job Responsibility
Job Responsibility
  • Build and maintain strong cross-functional relationships with stakeholders (e.g., HR, Finance, Recruiting, Event Teams, Business Support) to enable team and leader priorities
  • Collaborate with internal and external partners to ensure effective communication and coordination
  • Participate in the Business Support community, contribute to team culture, and support onboarding and mentoring initiatives
  • Plan and execute events end-to-end, including logistics, coordination, and post-event follow-ups
  • Act as a key point of contact for events, managing changes and escalating issues as needed
  • Drive engagement initiatives that support team morale and overall team effectiveness
  • Execute projects independently, ensuring timely delivery and high-quality outcomes
  • Own key deliverables, proactively identify risks, and communicate effectively with stakeholders
  • Identify opportunities to streamline processes and improve operational efficiency
  • Manage resources such as equipment, inventory, expenses, and budgets in line with company policies
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

As the Executive Business Administrator to the Corporate Vice President of Secur...
Location
Location
United States , Redmond
Salary
Salary:
33.89 - 67.16 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Job Responsibility
Job Responsibility
  • Proactively manage and prioritize a complex, rapidly changing calendar to ensure the CVP remains focused on key business priorities
  • Ensure the CVP is well-prepared, efficient, and punctual for all meetings and engagements
  • Partner closely with the SAI Chief of Staff, Leadership Team, and key stakeholders to optimize strategic time allocation
  • Align leadership rhythms, customer, and partner engagements with the CVP's calendar, ensuring seamless coordination of commitments
  • Plan and coordinate domestic and international travel, including detailed logistics aligned with business and cultural protocols
  • Support travel needs for the CVP and accompanying team members
  • Partner in planning and executing meeting logistics tied to travel and key engagements
  • Manage and maintain SAI team aliases
  • Support headcount and space planning, including creating PCNs and maintaining employee records in systems such as Employee Central
  • Prepare, review, and process business expenses for the CVP and Leadership Team
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

Commercial Engineering & AI (CEAI) partners closely with stakeholders to acceler...
Location
Location
United States , Redmond
Salary
Salary:
30.29 - 57.88 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Job Responsibility
Job Responsibility
  • Proactively manage complex calendar for GM in a fast-paced environment with shifting priorities, ensuring accurate scheduling and prioritization
  • strong understanding of the business partners and stakeholders across the company to ensure GM has workback meetings in preparation for engagements
  • Work closely with leads and program owners on Rythum of Business (ROB) planning and execution aligning with team priorities and deliverables
  • track multiple workstreams, identify priority attendees and build workback schedules
  • Organize global morale events and team meetings for 250+ person org
  • secure meeting space, build agenda, order catering, coordinate schedules, provide onsite support
  • Maintain distribution groups, security groups and team memberships
  • Manage travel arrangements for GM
  • act as stand-by resource to address issues during travel
  • Reconcile and submit expense reports for GM
What we offer
What we offer
  • Certain roles may be eligible for benefits and other compensation.
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

The Central Finance Team (CFT) partners closely with finance teams and senior le...
Location
Location
United States , Redmond
Salary
Salary:
32.84 - 66.30 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of administrative, business support, or customer service experience supporting executive/upper-level leaders, with an emphasis on complex scheduling, event/meeting coordination, travel, and administrative operations
  • Bachelor's degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) or equivalent experience
  • Experience mentoring others or serving as a direct/indirect people leader (e.g., team lead)
  • Experience managing administrative budgets (e.g., events, morale, travel, training), including tracking and compliance
Job Responsibility
Job Responsibility
  • Provide strategic calendar management and time-planning support while maintaining strict confidentiality and integrity
  • Own end-to-end meeting planning and logistics, including preparation, materials, and follow-ups, based on leader and business needs
  • Use strong judgment and business context to prioritize requests, coordinate delegates, and keep leaders and executive staff aligned
  • Operate effectively amid ambiguity, making sound decisions with incomplete information and shifting priorities
  • Build and leverage strong internal and external networks to accelerate leader and team outcomes
  • Proactively drive communications across executives, central teams, and business partners to share updates, align decisions, and improve efficiency
  • Mentor business support professionals
  • contribute to an inclusive team culture
  • and support hiring and onboarding in partnership with hiring managers and Global Talent Acquisition (GTA)
  • Lead planning and logistics for events and offsites (e.g., quarterly business reviews, town halls, summits) and support related projects as needed
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

At Microsoft Quantum, we aim to empower science and scientists to solve the worl...
Location
Location
United States , Redmond
Salary
Salary:
32.84 - 66.30 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of administrative, business support, or customer service experience supporting executive/upper-level leaders, with an emphasis on complex scheduling, event/meeting coordination, travel, and administrative operations
  • OR equivalent industry experience (e.g., demonstrated experience working in project, program or production management)
  • Ability to meet Microsoft, customer and/or government security screening requirements are required for this role, including Microsoft Cloud Background Check and Citizenship & Citizenship Verification
  • Ability to leverage AI tools to drive innovation and efficiency
  • Ability to work in an AI-first environment using modern AI tools to accelerate design workflows
Job Responsibility
Job Responsibility
  • Support the Corporate Vice President of Microsoft Quantum with high level tasks and requests
  • Provide strategic calendar management and travel management
  • Ensure compliance of administrative operational policies and procedures
  • Lead by example and serve as a role model to Business Support colleagues
  • Navigate with executive maturity and calmness in challenging situations
  • Use executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency
  • Engage with the Business Support community, keeping a pulse to enable growth across the discipline
  • Undertake special assignments and projects as needed
  • Embody our Culture and Values
What we offer
What we offer
  • Benefits may be eligible
  • other compensation may be provided (see additional pay information link)
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

Microsoft is a company where passionate innovators come to collaborate, envision...
Location
Location
United States , Redmond
Salary
Salary:
31.49 - 51.97 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management OR equivalent experience
  • Ability to meet Microsoft, customer and/or government security screening requirements is required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Job Responsibility
Job Responsibility
  • Calendar Management and Meeting Logistics
  • Discipline Growth and Leadership
  • Rythm of Business (ROB)
  • Project Ownership
  • Resource and Travel Management
  • Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)
  • Fulltime
Read More
Arrow Right