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As the Executive Business Administrator to the Corporate Vice President of MTP AI, you will be a critical member of our team, helping us make the world safer and more productive for all. The Microsoft Security organization accelerates bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. The ideal candidate for this role will have experience navigating and changing direction quickly within a demanding environment. As the front-line representative of the office of the CVP, this person will have stellar people skills, strong mindfulness, the ability to self-direct, solid organizational skills, demonstrated initiative, strong work ethic and the ability to manage multiple tasks simultaneously. This person will communicate effectively and collaboratively with the leadership team, and others at all levels of the organization. This person must have the highest level of integrity and business professionalism to be able to deal with extremely sensitive information with absolute confidentiality.
Job Responsibility:
Proactively manage and prioritize complex and constantly changing calendars, resulting in the CVP staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings
Partner closely with the MTP Business Manager, Leadership Team, and other key business stakeholders to ensure strategic time management for the CVP
Work with the MTP Business Manager on aligning Leadership Rhythms, Customer and Partner engagements with the CVPs calendar and ensure tight coordination of commitments
Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols
meet the travel requirements of the CVP and traveling team
and partner in planning meetings and logistics
Manage and maintain team aliases for the MTP AI organization
Work with the team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed
Prepare, approve, and process business expenses for the CVP and Leadership Team
Plan and manage oversight of the morale budget, spend, and events
Help support the broader MTP AI and CES admin team, assist in providing coaching and mentoring to other FTE or vendor admins as needed
Support business and team events, including but not limited to
global offsites, morale events and corporate events
Requirements:
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Experience partnering with business leadership and other executive administrators
Supported a global team, with remote employees, dealing with ambiguity in a timely manner
Expert user of Microsoft productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools
Experience in successfully partnering with Chief of Staff and business management teams, as well as multiple EAs and administrators
Ability to work independently while being proactive and changing direction in response to an agile work environment
Demonstrate drive and initiative to identify, solve, and follow-through on problems and to achieve results in a timely fashion with a high degree of accuracy and professionalism
Ability to excel in an ambiguous environment and reprioritize to align with business objectives
Strong attention to detail and ability to execute efficiently and effectively
Outstanding written and verbal communication skills
Excellent organizational, interpersonal, and cross-collaboration skills
Proficient with Microsoft productivity software including Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, SharePoint, and Teams, along with internal applications including Employee Central, HR Insights, MyExpense2, MyOrder, MyDevice, MyTravel, MSS, and Talent Hub
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role
This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter