CrawlJobs Logo

Executive Business Administrator

https://www.microsoft.com/ Logo

Microsoft Corporation

Location Icon

Location:
United States , Redmond

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

30.29 - 50.53 USD / Hour

Job Description:

As the Executive Business Administrator to the Corporate Vice President of MTP AI, you will be a critical member of our team, helping us make the world safer and more productive for all. The Microsoft Security organization accelerates bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. The ideal candidate for this role will have experience navigating and changing direction quickly within a demanding environment. As the front-line representative of the office of the CVP, this person will have stellar people skills, strong mindfulness, the ability to self-direct, solid organizational skills, demonstrated initiative, strong work ethic and the ability to manage multiple tasks simultaneously. This person will communicate effectively and collaboratively with the leadership team, and others at all levels of the organization. This person must have the highest level of integrity and business professionalism to be able to deal with extremely sensitive information with absolute confidentiality.

Job Responsibility:

  • Proactively manage and prioritize complex and constantly changing calendars, resulting in the CVP staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings
  • Partner closely with the MTP Business Manager, Leadership Team, and other key business stakeholders to ensure strategic time management for the CVP
  • Work with the MTP Business Manager on aligning Leadership Rhythms, Customer and Partner engagements with the CVPs calendar and ensure tight coordination of commitments
  • Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols
  • meet the travel requirements of the CVP and traveling team
  • and partner in planning meetings and logistics
  • Manage and maintain team aliases for the MTP AI organization
  • Work with the team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed
  • Prepare, approve, and process business expenses for the CVP and Leadership Team
  • Plan and manage oversight of the morale budget, spend, and events
  • Help support the broader MTP AI and CES admin team, assist in providing coaching and mentoring to other FTE or vendor admins as needed
  • Support business and team events, including but not limited to
  • global offsites, morale events and corporate events

Requirements:

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Experience partnering with business leadership and other executive administrators
  • Supported a global team, with remote employees, dealing with ambiguity in a timely manner
  • Expert user of Microsoft productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools
  • Experience in successfully partnering with Chief of Staff and business management teams, as well as multiple EAs and administrators
  • Ability to work independently while being proactive and changing direction in response to an agile work environment
  • Demonstrate drive and initiative to identify, solve, and follow-through on problems and to achieve results in a timely fashion with a high degree of accuracy and professionalism
  • Ability to excel in an ambiguous environment and reprioritize to align with business objectives
  • Strong attention to detail and ability to execute efficiently and effectively
  • Outstanding written and verbal communication skills
  • Excellent organizational, interpersonal, and cross-collaboration skills
  • Proficient with Microsoft productivity software including Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, SharePoint, and Teams, along with internal applications including Employee Central, HR Insights, MyExpense2, MyOrder, MyDevice, MyTravel, MSS, and Talent Hub
  • Ability to meet Microsoft, customer and/or government security screening requirements are required for this role
  • This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter

Additional Information:

Job Posted:
April 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Business Administrator

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
  • Requires an associate degree or equivalent experience
  • Excellent written and verbal communication skills
  • highly refined ability to use discretion with regard to confidential information
  • Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
  • Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
  • Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
  • Exceptional diligence and follow up
  • Demonstrated ability to lead without formal authority
Job Responsibility
Job Responsibility
  • Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
  • Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
  • Creates intricate presentations and schedules using PowerPoint and Excel
  • Arrange travel plans and compile itineraries and documents for travel and related meetings
  • Assist with budget, payroll, expenses, financial records and confidential files and issues
  • Ability to be resilient, composed, and positive in the face of pressure and conflict
  • Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
  • Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
  • Must have superior communication and organizational skills
  • Exercise acute judgment when handling confidential matters
Read More
Arrow Right

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...
Location
Location
United States of America , Charlotte
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
  • Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
  • Knowledge of administrative and clerical procedures including typing, records management and data entry
  • Strong organizational skills with ability to manage multiple priorities and deadlines
  • Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
  • Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
  • Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
  • Ability to work with executives remotely
  • Experience in organizing travel, including international entry documentation and support
  • Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed
Job Responsibility
Job Responsibility
  • Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
  • Manage calendars, coordinate meetings and travel, handle correspondence
  • Serve as a key liaison across departments and with external partners
  • Organize and facilitate team events and activities
  • Organize workload to meet internal and external departmental deadlines
  • Prioritize, screen, route and answer routine correspondence
  • Screen and direct employees and visitors
  • Take, transcribe, compose, edit, and send correspondence
  • Maintain and update departmental files, records and publications
  • Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries
  • Fulltime
Read More
Arrow Right

Business Support Executive

Are you an organised and proactive individual looking for a dynamic role in a th...
Location
Location
United Kingdom , Manchester
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised, proactive, and able to work autonomously
  • Equipped with strong written and verbal communication skills
  • Strong administration skills, gained within a professional services environment
  • Familiar with CRMs
  • Computer literate with excellent attention to detail
  • Fully understanding of a sales-focused environment and how to effectively support the team
Job Responsibility
Job Responsibility
  • Arranging meetings and calls with prospective clients and the commercial team
  • Maintaining and updating the CRM system to ensure accurate client information
  • Engaging with existing clients through regular communication via phone, email, or in-person meetings
  • Respond to client queries quickly and efficiently, always giving excellent customer service
  • Following up on marketing campaigns to maximise outreach
  • Upholding professionalism in all interactions
What we offer
What we offer
  • Performance based bonus
  • private medical insurance
  • extra day off for your birthday
  • career progression
  • Dog-friendly office - bring your furry friend to work!
  • Private Medical
  • An extra day off on your birthday
  • Fun social events
  • Fulltime
Read More
Arrow Right

Business Support Executive

Join our dynamic team as a Business Support Executive and become the backbone of...
Location
Location
United Kingdom , London
Salary
Salary:
47000.00 - 50000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly literate/numerate and preferably degree-educated
  • an excellent communicator, both in writing and verbally
  • possessing gravitas, diplomacy, and strong influencing skills
  • outstandingly organised, able to prioritise and multi-task effectively
  • detail-oriented with extremely high standards of work
  • confident in engaging with senior managers in large blue-chip companies
  • proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook) and skilled in using these tools regularly
  • a team player who can build connections and work independently when needed
  • empathetic, with a good sense of humour
  • passionate about healthcare matters
Job Responsibility
Job Responsibility
  • Provide full administrative and PA support to two full-time partners and one part-time partner, along with ad hoc support for our team of Analysts and Consultants
  • anticipate needs by understanding business priorities and direction
  • serve as the first point of contact for prospective clients and handle requests from existing clients on behalf of the Directors
  • manage diaries, coordinate international travel, and handle paperwork with precision
  • efficiently monitor emails during meetings or when out of the office to ensure seamless communication
  • oversee sales invoicing and supplier payments, keeping our financials in check
  • draft and manage office budgets while producing monthly financial management reports
  • facilitate bookkeeping processes and act as a liaison with accountancy, payroll, and pension services
  • create a vibrant office/home working environment, ensuring smooth operations and H&S compliance
  • collaborate with our HR legal team on various HR duties
What we offer
What we offer
  • 25 days holiday plus BH
  • pension
  • private medical insurance
  • lovely modern office space
  • Fulltime
Read More
Arrow Right

Human Resources and Administrative Executive

We are seeking an experienced and versatile Human Resources and Administrative E...
Location
Location
Vietnam , Hà Nội
Salary
Salary:
18000000.00 VND / Month
aweplus.com Logo
Aweplus Australia Pty Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Human Resources, Business Administration, or a related field
  • Minimum of 3 years of experience in HR roles, with exposure to various HR functions
  • Excellent English proficiency (IELTS 7.0 or above/equivalent)
  • Strong knowledge of HR policies, practices, and employment laws
  • Excellent communication, interpersonal, and problem-solving skills
  • Ability to maintain confidentiality and handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Manage end-to-end recruitment processes, including job posting, screening, interviewing, and on-boarding new employees
  • Conduct orientation sessions for new hires and ensure a smooth on-boarding process
  • Serve as a point of contact for employee inquiries and concerns
  • Provide guidance and support to managers and employees on company HR policies and procedures
  • Address employee relations issues and conduct investigations as necessary
  • Maintain accurate HR records and documents
  • Prepare HR-related reports and metrics as required by local authorities
  • Ensure compliance with local employment laws and regulations
What we offer
What we offer
  • 13th-month salary (performance based)
  • 12 days of paid annual leave
  • Medical, social, and unemployment insurance in accordance with Vietnamese law
  • Annual health check-up
  • Free parking
  • Opportunities for promotion
  • Fulltime
Read More
Arrow Right

Executive Administrative Manager

We are offering an exciting opportunity for an Executive Administrative Manager ...
Location
Location
United States , Scottsdale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in Administrative Assistance, demonstrating a comprehensive understanding of office management procedures and departmental and legal policies
  • Proficiency in using QuickBooks Enterprise for financial management, including budgeting, forecasting, and reporting
  • Demonstrated ability to handle personal errands efficiently and discreetly, respecting the privacy and time constraints of executives
  • Excellent organizational and multitasking skills, capable of managing multiple priorities while maintaining high levels of productivity and attention to detail
  • Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
  • High level of discretion and confidentiality in handling sensitive information
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable learning new technological tools and platforms as necessary
  • Proactive problem-solving skills, with the ability to anticipate needs and potential issues before they arise
  • Ability to work independently, but also as a collaborative team player when necessary
  • Bachelor's degree in business administration, management, or a related field is preferred
Job Responsibility
Job Responsibility
  • Manage administrative tasks efficiently to ensure smooth operations within the organization
  • Use QuickBooks Enterprise for maintaining financial records and transactions
  • Organize, schedule, and oversee personal errands as required
  • Maintain confidentiality and exercise discretion when handling sensitive information
  • Act as a point of contact between the executives and internal or external colleagues
  • Create regular reports and update internal databases as necessary
  • Anticipate the needs of others in order to ensure seamless and positive experiences
  • Develop and maintain an efficient documentation and filing system for record purposes.
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Human Resources and Administrative Executive

We are seeking an experienced and versatile Human Resources and Administrative E...
Location
Location
Vietnam , Thành phố Hồ Chí Minh
Salary
Salary:
18000000.00 VND / Month
aweplus.com Logo
Aweplus Australia Pty Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Human Resources, Business Administration, or a related field
  • Minimum of 3 years of experience in HR roles, with exposure to various HR functions
  • Excellent English proficiency (IELTS 7.0 or above/equivalent)
  • Strong knowledge of HR policies, practices, and employment laws
  • Excellent communication, interpersonal, and problem-solving skills
  • Ability to maintain confidentiality and handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Manage end-to-end recruitment processes, including job posting, screening, interviewing, and on-boarding new employees
  • Conduct orientation sessions for new hires and ensure a smooth on-boarding process
  • Serve as a point of contact for employee inquiries and concerns
  • Provide guidance and support to managers and employees on company HR policies and procedures
  • Address employee relations issues and conduct investigations as necessary
  • Maintain accurate HR records and documents
  • Prepare HR-related reports and metrics as required by local authorities
  • Ensure compliance with local employment laws and regulations
What we offer
What we offer
  • 13th-month salary (performance based)
  • 12 days of paid annual leave
  • Medical, social, and unemployment insurance in accordance with Vietnamese law
  • Annual health check-up
  • Free parking
  • Opportunities for promotion
  • Fulltime
Read More
Arrow Right

Business Administrator

Are you looking for an administration role where you can enjoy a varied workload...
Location
Location
United Kingdom , Exeter
Salary
Salary:
25000.00 - 27500.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administration or customer service experience beneficial
  • An ability to work independently and within a small team
  • High attention to detail and accuracy
  • Ability to work under pressure and to deadlines
  • Excellent communication skills, confident speaking to people from all walks of life
  • Good prioritisation skills
  • Computer literate with a good working knowledge of MS Office
  • A positive and fun disposition
Job Responsibility
Job Responsibility
  • Support the New Business department, being the first port of call for clients
  • Manage client queries and emails received in a timely and accurate manner
  • Diary Management
  • Build relationships with external clients and internal departments
  • Conducting varied research and ad hoc projects for clients
  • To thoroughly and accurately check, format and execute documents
  • Reception duties
  • General administrative duties and organisation for the office
What we offer
What we offer
  • Support and development opportunities
  • Friendly and relaxed working culture
  • Staff wellbeing is constantly nurtured
  • Highly desirable location
  • Fulltime
Read More
Arrow Right