Executive Business Administrator

• Proactively manage complex calendar for GM in a fast-paced environment with shifting priorities, ensuring accurate scheduling and prioritization
• strong understanding of the business partners and stakeholders across the company to ensure GM has workback meetings in preparation for engagements
• Work closely with leads and program owners on Rythum of Business (ROB) planning and execution aligning with team priorities and deliverables
• track multiple workstreams, identify priority attendees and build workback schedules
• Organize global morale events and team meetings for 250+ person org
• secure meeting space, build agenda, order catering, coordinate schedules, provide onsite support
• Maintain distribution groups, security groups and team memberships
• Manage travel arrangements for GM
• act as stand-by resource to address issues during travel
• Reconcile and submit expense reports for GM
• act as interim approver for expense reports ensuring coding accuracy and adherence to MS Policy
• Support full hiring cycle by managing Position Control Numbers (PCNs), submitting requisitions, and onboarding new hires
• Provide hardware tracking and assist with equipment procurement for new hires and as refresh devices
• Complete special projects as requested on time, on budget with operational excellence
• Demonstrate leadership by maintaining a professional attitude and contribute to the team culture through participation
• seek to mentor and act as a resource to other business support colleagues
• Ensure compliance of Microsoft policies and procedures
• Work 4 days in the office.

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Proficiency with Microsoft productivity software including all office suite programs such as Outlook, Microsoft Teams, SharePoint, OneNote, & PowerPoint
• Experience with utilizing and/or building AI agents.

Certain roles may be eligible for benefits and other compensation.