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Executive Business Administrator

https://www.microsoft.com/ Logo

Microsoft Corporation

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Location:
United States , Redmond

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

30.29 - 50.53 USD / Hour
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Job Description:

The Intune organization within Microsoft Security is seeking an Executive Business Administrator (EBA) to serve as a trusted, strategic partner to a Vice President leading a complex, global product organization. This role operates with a high degree of autonomy and executive maturity, enabling leader effectiveness, operational rigor, and organizational alignment across Microsoft Security.

Job Responsibility:

  • Own end‑to‑end calendar strategy for the VP, independently prioritizing and sequencing time based on business impact, organizational priorities, and leadership intent
  • Act as a trusted advisor and gatekeeper, making real‑time decisions on tradeoffs, escalation, and alignment across competing demands
  • Partner seamlessly with senior leaders, Chiefs of Staff, and executive administrators across Microsoft Security and the broader company
  • Lead complex domestic and international travel planning, agendas, and logistics to support executive effectiveness and business outcomes
  • Ensure accurate, timely processing of expenses while supporting OpEx tracking and budget discipline in partnership with Finance
  • Order and manage hardware, equipment, and supplies for the team
  • partner with IT/Facilities and internal tools/processes to ensure timely delivery and policy compliance
  • Maintain a high bar for operational excellence, compliance, and attention to detail
  • Partner closely with the Chief of Staff to co‑own planning and execution of the organization’s Rhythm of the Business (ROB), including leadership meetings, business reviews, All Hands, and strategic forums
  • Support execution of leadership summits, offsites, morale moments, and cross‑org engagements that reinforce culture, clarity, and connection
  • Drive follow‑through by ensuring decisions, actions, and communications land effectively across the organization
  • Support headcount management and recruiting operations, including onboarding of FTEs and external staff
  • Coordinate facilities, office space planning, and move logistics to support leadership and team needs
  • Serve as a connector across global teams, enabling consistency, collaboration, and operational alignment at scale
  • Identify opportunities to streamline processes, reduce friction, and improve how the executive office operates
  • Leverage tools, automation, and AI where appropriate to simplify work and increase efficiency

Requirements:

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Proven ability to operate independently with limited direction while managing highly complex calendars, priorities, and stakeholder dynamics
  • Organizational, interpersonal, written, and verbal communication skills
  • Business judgment and the confidence to make decisions on behalf of executive leadership
  • Advanced proficiency with Microsoft tools and internal systems, including Outlook, Word, PowerPoint, Excel, MSExpense, Manager Self Service (MSS)/Headtrax, MSSpace, and Informa

Nice to have:

  • Experience supporting global product, engineering, or security organizations
  • Familiarity with Microsoft Security and/or Intune environments
  • Bachelor’s degree preferred but not required

Additional Information:

Job Posted:
April 11, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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