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The Azure Product Marketing team, part of the CC&AI organization is looking for an experienced Executive Business Administrator with motivation to provide wide-ranging administrative support for the Corporate Vice President in a high-energy, dynamic work environment. This position requires excellence in administrative functions - the ideal candidate for this role can effectively manage a demanding workload under time constraints with a calm, confident and positive attitude, the ability to work independently, deal with ambiguity, and expects to deliver while acting as a representative of the executive they support. Excellent communications skills, the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously are a must. Being detail oriented and having consistent and timely follow through will be essential to success in this role. This role requires complex calendaring skills, operational excellence, and an effective use of data and business systems. If you are eager to strengthen your capabilities in a dynamic, fast-paced environment and are excited about the opportunity to influence the marketing discipline as an administrator, this job is for you! Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Job Responsibility:
Complex executive calendar management including strategic time prioritization
End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies
Partner with Business Management team to effectively manage team operations
Key driver of the annual ROB scheduling and team calendar including all hands, large and small scale off-site meetings, and team morale events
Space management
alias management
processing and approving expense reports
new hire onboarding
procurement of goods and services
Oversee execution of full hiring cycle including PCN management, REQ execution and tracking
Lead administrative team and oversee team support to manage the needs of the overall organization
Requirements:
7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
5+ years demonstrated work experience in supporting a senior level executive in a fast paced and complex environment with strong strategic prioritization and time management skills
Proven project and operational management skills, including budget management, event management, calendaring, and business acumen
Proactive anticipation of executive needs and able to work independently to make administrative decisions and requests for information on behalf of the executive
Ability to work well in a changing environment, under pressure, on short notice, and take appropriate timely action
Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
Maintains confidentiality of sensitive information and materials, using discretion and professional judgment
Demonstrated organizational, analytical, anticipatory, and communication skills
Advanced knowledge using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams or similar collaboration tools