CrawlJobs Logo
Microsoft Corporation Logo Microsoft Corporation · Office Administration

Executive Business Admin

United States, Mountain View Employment contract 31.49 - 59.33 USD / Hour · Job Posted May 31, 2026
Apply Position
Job Link Share

Job Description

Are you passionate about being at the forefront of the exciting AI evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we’d like to learn more about you. Microsoft AI is seeking an experienced Executive Business Administrator to support the Engineering Director of Evaluations, Response Quality, and Safety, who is dedicated to ensuring the quality, reliability, and safety of Microsoft’s AI copilot experiences. As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way. At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. By applying to this U.S. Mountain View, CA position, you are required to be local to the Mountain View area and in office 4 days a week.

Job Responsibility

  • Provide complex administrative support for the Engineering Director, including calendar management with attention to detail, accuracy, and timeliness
  • Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries
  • Process expense reports in a timely manner, as well as interim approve their Directs' expense reports
  • Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation
  • Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group
  • Anticipate and remove administrative roadblocks and make timely decisions across the business group
  • Budget management, including creating Purchase Orders as necessary
  • Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned
  • Additional Team projects as needed
  • Embody our Culture and Values

Requirements

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
  • 2+ years experience serving as mentor to others
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Nice to have

  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
  • 2+ years experience serving as mentor to others
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

What we offer

Certain roles may be eligible for benefits and other compensation

Microsoft Corporation - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Business Admin

8 matching positions

Executive Business Admin

Are you passionate about being at the forefront of the exciting AI evolution at ...
Location
Location
United States , Mountain View
Salary
Salary:
25.10 - 51.11 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years Administrative, Business Support, and/or customer service experience
Job Responsibility
Job Responsibility
  • Provide complex administrative support for the Engineering Director, including calendar management with attention to detail, accuracy, and timeliness
  • Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries
  • Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports
  • Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation
  • Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group
  • Anticipate and remove administrative roadblocks and make timely decisions across the business group
  • Budget management, including creating Purchase Orders as necessary
  • Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned
  • Additional Team projects as needed
  • Embody our Culture and Values
What we offer
What we offer
  • Certain roles may be eligible for benefits and other compensation
  • Fulltime
Read More
Arrow Right

Executive Business Admin

The role provides comprehensive administrative support for executives, focusing ...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Extensive experience in Administrative, Business Support, or Customer Service roles, with a focus on scheduling meetings and events, and managing travel
  • Proven ability to provide administrative support for executive or upper-level management
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
  • Experience serving as a mentor to others, with a focus on guidance and support
  • Proven ability in reviewing and managing administrative budgets, including for events, morale, travel, and training
Job Responsibility
Job Responsibility
  • Calendar Management and Meeting Logistics
  • Cross-Functional Collaboration and Communication
  • Discipline Growth and Development
  • Event Coordination and Logistics
  • Leadership
  • Project Ownership
  • Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
  • Rhythm of Business (ROB)
  • Space Management and Planning
  • Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)
  • Fulltime
Read More
Arrow Right

Admin Executive

The Admin Executive is the heartbeat of our Bangalore office. Blending the tradi...
Location
Location
India , Bengaluru
Salary
Salary:
Not provided
bark.com Logo
Bark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2 to 3 years of proven experience in Workplace Operations, Office Management, Employee Experience, HR Administration, or a similar analogous role
  • Bachelor’s degree in Human Resources, Business Administration, Hospitality, or a related field (or equivalent practical experience)
  • Demonstrated experience in negotiating with and managing local vendors (specifically for food, beverages, and event supplies)
  • Prior experience organizing corporate events, team off-sites, or company socials from conception to execution
  • Comfortable using modern workplace tools such as Google Workspace (Docs, Sheets, Calendar), Slack, HRIS systems (e.g., Hi Bob, Workday), and basic expense management software
Job Responsibility
Job Responsibility
  • Act as the primary point of contact between Bark.com and the managed office provider
  • Oversee day-to-day office operations, ensuring the workspace is organized, welcoming, and conducive to productivity
  • Manage desk allocations and seating plans
  • Take full ownership of procuring and providing a diverse, high-quality selection of snacks and beverages for the team
  • Manage vendor relationships, track inventory, and handle the monthly pantry budget
  • Oversee day-to-day allocation of Cabs and Security Escorts for employees working in different shift hours
  • Coordinate and help process relevant invoices and attendance check and tracker maintenance
  • Ensure the workspace complies with basic health and safety standards
  • Lead the planning, coordination, and execution of Bark.com’s quarterly all-site socials, alongside smaller ad-hoc team-building activities, birthdays, and work anniversaries
  • Assist the global HR/People team with ground-level logistics for new hires
What we offer
What we offer
  • India office located in CBD Bangalore
  • Insurances - Family Floater Mediclaim, Employee Personal Accident and Employee Term Life
  • Personal annual L&D Budgets to spend on your development
  • Assistance for Gym membership for all employees
  • Fully stocked snacks in pantry, Monthly team lunches, Quarterly All-site Socials
  • Fulltime
Read More
Arrow Right

Tender & Admin Executive

The Tender & Admin Executive is responsible for managing the end-to-end tenderin...
Location
Location
India , Vikhroli, Mumbai
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
August 30, 2026
Flip Icon
Requirements
Requirements
  • Graduate in Commerce, Management, Administration, or a related field
  • Bachelor's Degree in Business Administration (BBA), Commerce (B.Com), or an Engineering-related field
  • Total Experience: 3 to 5 years
  • Minimum 3 years of pure experience in Tender Management, GeM Portal operations, and administrative coordination
  • Industry Preference: Defence, Engineering, Government Procurement, EPC, Manufacturing, or Service Industry
  • Deep hands-on knowledge of the GeM Portal and government e-procurement systems
  • Advanced proficiency in MS Excel and Google Sheets for data management
  • Strong documentation, filing, and organizational skills with an eye for detail
  • Sharp communication and inter-departmental coordination capabilities under tight deadlines
Job Responsibility
Job Responsibility
  • Execute end-to-end tender preparation, document compilation, final submission, and post-submission follow-ups
  • Monitor, track, and participate in online bidding, GeM portal operations, and Reverse Auctions
  • Handle vendor registrations, compliance documentation, and certifications on various portals
  • Maintain and update internal tracking mechanisms, including Bank Guarantee (BG) trackers, Work Order (WO) trackers, and project files
  • Ensure systematic filing, archiving, and retrieval of all tender and contract-related documents
  • Prepare and update routine MIS reports and tracking dashboards via Google Sheets and MS Excel
  • Coordinate closely with internal technical and commercial teams to gather necessary inputs for bid preparation
  • Liaise with external entities, including government departments, clients, and banks as required
  • Undertake occasional local travel to client offices, banks, or government departments for physical document submission or coordination
  • Fulltime
Read More
Arrow Right

Executive Business Administrator

The Office of the CTO (OCTO) for Microsoft is chartered with understanding, shap...
Location
Location
United States , Redmond
Salary
Salary:
31.49 - 51.97 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in administrative support, business operations, or customer service within fast-paced environments.
Job Responsibility
Job Responsibility
  • Manage and maintain calendars with a focus on accuracy, prioritization, and responsiveness
  • Seek business context to resolve ambiguity, prioritize meetings, and identify key participants
  • Coordinate meeting logistics (attendees, rooms, Teams links, materials) to ensure seamless execution
  • Resolve scheduling conflicts and communicate updates clearly to stakeholders
  • Arrange domestic and international travel, including logistics, any required documentation (passports/visa) and policy compliance
  • Reconcile expenses promptly and within company policy
  • Support onboarding and offboarding activities, including equipment and access coordination
  • Maintain accurate team data (headcount tracking, org updates, distribution lists)
  • Assist with space logistics, office moves, and general team needs
  • Support hardware procurement, inventory tracking, and issue resolution
What we offer
What we offer
  • Benefits and other compensation are eligible for certain roles. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
  • Fulltime
Read More
Arrow Right

Executive Admin, IT Security

IT Security Admin Location: San Francisco, California (Remote) Role Overview We...
Location
Location
United States , San Francisco
Salary
Salary:
100.00 USD / Hour
apexsystems.com Logo
Apex Systems
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly detail-oriented, organized, and proactive with strong follow-through
  • Able to manage multiple priorities and stakeholders in a fast-paced environment
  • Strong calendar management experience supporting senior executives
  • Exceptional written communication skills, particularly via email
  • Proven track record of building systems to manage multiple stakeholders' schedules
  • Comfortable using AI tools to improve speed and accuracy
  • Ability to adapt quickly as priorities shift
  • Discretion with sensitive information
  • Comfortable working independently with minimal oversight once ramped up
Job Responsibility
Job Responsibility
  • Serve as the primary administrative support for one to three executives, including complex calendar management
  • Manage and coordinate calendars for multiple function leads, resolving scheduling conflicts and prioritizing time based on shifting business needs
  • Coordinate and communicate with over 30 external partners, including consultants and auditors
  • Manage high-volume email communications with professionalism and attention to detail
  • Build and maintain systems for tracking meeting requests, action items, and recurring scheduling needs
  • Proactively identify and resolve scheduling conflicts and last-minute changes
  • Support administrative tasks tied to SOX compliance processes, such as tracking documentation and coordinating sign-offs
  • Serve as a point of contact for calendar-related questions and requests
  • Use AI tools to streamline scheduling and administrative workflows
What we offer
What we offer
  • Medical
  • Dental
  • Vision
  • Life insurance
  • Disability insurance
  • ESPP (employee stock purchase program)
  • 401K program with company match after 12 months
  • HSA (Health Savings Account)
  • SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions
  • Corporate discount savings program
Read More
Arrow Right

Osh Admin Executive

Location
Location
Dominican Republic , Punta Cana
Salary
Salary:
516100.00 DOP / Year
https://www.tui.com Logo
TUI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Outstanding skills in planning, administration, and management, along with experience or education in finance and accounting
  • Proficient with computers and technically skilled to operate in a new digital and global virtual service environment
  • Strong attention to detail with the capability to manage multiple tasks while maintaining focus on future planning
  • Excellent verbal and written communication skills in English
  • regional requirements for additional languages being advantageous for liaising with key stakeholders across multiple destinations
  • Travel industry knowledge is valuable as well as experience dealing with ambiguity within a global and multinational environment
  • A talented team player capable of working remotely and independently in a fast-paced virtual environment, eager to learn, grow, and advance their career while spreading smiles worldwide
  • Right to work in Dominican Republic and speak English
Job Responsibility
Job Responsibility
  • Responsible for the processing of global remote liquidations, including controlling, reconciling, and recording data in the relevant systems
  • Responsible for the physical handling and control of petty cash, including counting funds, recording transactions in the system, and ensuring accurate reconciliation
  • Handling source market payments and collections, reconciling accounts, and meeting strict deadlines to provide the necessary data
  • Ensure that all employees follow the rules and procedures for the liquidation process
  • Responsible for maintaining the property management tool by uploading contracts, downloading reports, and supporting other essential tasks related to property management as needed
  • Responsible for calculating commissions for all sales representatives and ensuring adherence to deadlines to send final reports to HR departments for processing
  • Provide data analysis and ad hoc reporting on request, liaising with operational, finance and revenue departments
  • Handling JIRA tickets, including money wallet management
  • Assist with similar administrative tasks from other business units
What we offer
What we offer
  • A job at TUI offers more than your basic salary which already starts at $516,100 DOP gross per year
  • Pay for all training days completed plus free access to our TUI Learning Hub, TUI Skills Academy & language lessons
  • Get involved with charity and sustainability initiatives like the TUI Care Foundation and complimentary access to our dedicated WeCare Team & 24/7 Wellbeing Hub
  • Level up your career with growth opportunities tailored to your unique skills and expertise
  • Fulltime
Read More
Arrow Right

Executive Admin

The Executive Assistant provides high-level administrative support to senior lea...
Location
Location
United States , San Leandro
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • associate or bachelor’s degree preferred
  • Previous experience in an executive assistant, senior administrative, or similar support role preferred
  • Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills
  • Strong organizational, time management, and multitasking abilities
  • Ability to exercise sound judgment, maintain confidentiality, and work independently
  • High attention to detail and problem-solving skills
Job Responsibility
Job Responsibility
  • Manage executive calendars, schedule meetings, and coordinate appointments
  • Prepare correspondence, reports, presentations, and other business documents
  • Screen calls, emails, and inquiries, and respond or redirect as appropriate
  • Coordinate travel arrangements, itineraries, and expense reporting
  • Organize meetings, including agendas, materials, logistics, and follow-up action items
  • Maintain confidential files, records, and sensitive business information
  • Serve as a liaison between executives, internal teams, clients, and external partners
  • Support special projects, event planning, and executive initiatives as assigned
  • Track deadlines, priorities, and key deliverables to support executive effectiveness
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
Read More
Arrow Right