Executive Briefing Center Logistics and Operations Specialist Job at Wiz (New York City)

Job Description

The EBC Logistics & Operations Specialist is the engine that ensures every executive briefing runs flawlessly from a logistical perspective. This hands-on role manages all operational aspects of the EBC, creating an exceptional, seamless, and professional environment for our executive guests and internal teams.

Job Responsibility

Handle all event logistics including venue bookings, catering orders, transportation coordination (if needed), dinner reservations, and ensuring the smooth flow of the briefing schedule
Manage all aspects of the physical EBC space, including room setup, A/V coordination, and ensuring a pristine environment for all sessions
Own the EBC calendar, managing holds, invitations, confirmations, and communication with internal and external attendees regarding scheduling details
Manage all internal speaker coordination, including scheduling preparatory calls, confirming attendance, communicating logistical details, and ensuring all presentation materials (slides, demos, collateral) are finalized and available for the briefing
Curate and manage the inventory of executive-level amenities and swag, ensuring a high-quality, professional guest experience
Assist the Head of EBC with tracking and reconciling all logistical expenses and overall budget
Coordinate Executive Briefing Center activities globally, managing operations and stakeholders remotely

Requirements

3+ years of experience in executive-level event coordination, meeting planning, or event production
Proven ability to manage multiple complex logistical tasks simultaneously under tight deadlines
Exceptional organizational skills, a proactive, solutions-oriented attitude, and a strong sense of ownership
High proficiency in scheduling and communication tools (e.g. Google Suite)
Agility and grace under pressure when managing last-minute changes or unexpected challenges

What we offer

Medical, dental and vision insurance
Home Office Setup reimbursement
Flexible Spending Accounts
Monthly Connectivity reimbursement
Employee Assistance Program (EAP)
Short- and Long-term Disability Insurance
Life & Accident Insurance
401(k) Retirement Savings Plan (with employer match)
Flexible paid time off + 11 paid holidays
Paid leave programs, including parental, pregnancy health, medical and bereavement leave
Eligible to participate in Wiz’s equity plan and may also include incentive compensation

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Executive Briefing Center Logistics and Operations Specialist

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