Executive Assistant Job at Solomon Page (New York)

Executive Assistant

Solomon Page

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

36.00 - 38.00 USD / Hour

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Job Description:

Our client is seeking a highly organized and polished Executive Assistant to support the Senior Vice President, Digital Media, along with three direct-report Vice Presidents. This is a demanding, fast-paced role requiring strong executive presence, sound judgment, discretion, and exceptional organizational skills. The position provides comprehensive administrative and project coordination support within a high-visibility leadership environment.

Job Responsibility:

Provide executive-level administrative support including calendar management, travel coordination, expense reports, supplies, filing, and general business operations
Manage complex scheduling across internal and external stakeholders
Coordinate in-person and virtual meetings (ensure rooms, technology, and attendees are prepared)
Monitor and prioritize information flow
anticipate scheduling conflicts and adjust proactively
Handle high-volume communication (phone, email, text, Teams) across all executive levels
Exercise judgment when handling inquiries and sensitive matters
Maintain strict confidentiality with highly sensitive information
Plan and execute team meetings, offsites, and events (vendors, catering, AV, logistics)
Create and manage systems for organizing presentations, analysis, and department materials
Prepare and coordinate cross-functional agendas and meeting materials
Provide light presentation support (PowerPoint/Keynote)
Track and proactively report on project progress

Requirements:

BA/BS from an accredited college or university
Minimum 3 years supporting executive-level leadership
Proven experience managing confidential and sensitive information
Advanced Microsoft Office skills (Teams, Outlook, Word, Excel, PowerPoint)
Strong written and verbal communication skills
Excellent interpersonal skills with ability to interact across all leadership levels
Highly organized, detail-oriented, and proactive
Strong judgment and problem-solving skills
Exceptional time management skills with ability to manage multiple priorities in a high-volume environment
Self-starter with ownership mindset
Comfortable exploring new tools and technologies (including AI tools such as Copilot)

What we offer:

medical
dental
401(k)
direct deposit
commuter benefits

Additional Information:

Job Posted:
March 19, 2026

Expiration:
May 22, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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