Executive Assistant

• Provide proactive, confidential assistance to the Executive Team, manage travel logistics, draft professional communications, and act as a key liaison for internal and external stakeholders
• Support contract administration (tracking milestones, maintaining registers), coordinate tender submissions, assist with pricing proposals, and support audit data collation
• Assist with payroll processing inputs, support timesheet administration for accuracy and compliance, and liaise with HR/Payroll to resolve queries
• Maintain corporate document control systems (SharePoint) in line with NATA and ISO standards
• manage confidential records and tracking deliverables
• Maintain professional front of house standards, manage reception, greet visitors, and handle mail/deliveries
• Assist with website updates, LinkedIn content, and the preparation of presentations and marketing materials

• Demonstrated experience as an Executive Assistant, Office Manager, or a similar corporate support role
• Proven experience supporting senior management or executives
• Exposure to financial, commercial, or contract administration processes (highly desirable)
• Experience preparing high quality reports, presentations, and board materials
• The ability to multi-task and manage competing priorities in a fast paced environment
• Strong written and verbal communication skills with a high level of discretion
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with document management systems like SharePoint
• Strong commercial awareness and understanding of business operations
• A suitable Business Degree is highly desirable

Super