Executive assistant

• Working closely with the Rabbi to ensure completion of all projects and tasks
• Filing, organizing and archiving confidential files/documents in paper and electronic format
• Convene, prepare documentation for and follow up on meetings of the Board of Directors, Officers, Chairs and Committees and the Annual General Meeting
• Maintain communication with the cemetery office, rabbinical office, accounting and other departments
• Taking minutes at meetings
• Respond to all member inquiries
• Follow up with new members and prepare welcome packets
• Proofreading, editing and formatting the weekly electronic newsletter and the quarterly newsletter
• Administration of holidays and preparation of the buildings for this purpose
• Follow-up on the fundraising campaign and other fundraising initiatives
• Creating, editing and updating the 'Compilation of Policies and Procedures' book
• Administering the Israel Scholarship Program
• All other related administrative tasks

• Minimum 3 to 5 years of experience in the field of administration
• Spoken and written English - French is an asset
• Professionalism, attention to detail, adaptability, autonomy, creativity
• Excellent computer skills, experience with database systems and ability to learn new systems
• Strong written and verbal communication, administrative and organizational skills, initiative, and good judgement
• Customer-oriented approach
• Flexibility and availability for busier periods

French is an asset

• Full insurance
• Vacations
• Indoor parking