Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:
United States, Chicago

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to support senior leadership in Chicago, Illinois. This long-term contract position requires someone who excels in managing schedules, coordinating travel, and ensuring smooth execution of executive-level tasks. If you thrive in a fast-paced environment and possess exceptional attention to detail, we encourage you to apply.

Job Responsibility:

Manage and maintain executive calendars, ensuring all meetings, appointments, and events are accurately scheduled
Coordinate complex travel arrangements, including booking transportation and accommodations
Organize and prepare for executive meetings, including drafting agendas and compiling necessary materials
Plan and execute corporate events, ensuring all logistics are handled efficiently
Serve as a point of contact for internal and external communications on behalf of executives
Monitor and prioritize incoming correspondence to streamline communication flow
Maintain detailed records of executive activities and ensure confidentiality
Provide administrative support for special projects as needed
Collaborate with other departments to ensure seamless execution of executive tasks
Anticipate the needs of executives and provide proactive solutions to support their goals

Requirements:

Proven experience as an Executive Assistant or in a similar role
Strong proficiency in calendar management and scheduling tools
Expertise in coordinating travel arrangements, including international travel
Exceptional organizational and multitasking skills with a keen eye for detail
Excellent communication skills, both written and verbal
Ability to handle confidential information with discretion and professionalism
Proficiency in event planning and execution
Adept at using office productivity software and tools

What we offer:

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Additional Information:

Job Posted:
November 01, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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