Executive Assistant

• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation
• Welcome clients and office guests, ensuring a courteous and friendly experience
• Manage and maintain meeting room schedules using Outlook, ensuring availability and organization
• Handle all incoming and outgoing mail and packages, maintaining efficiency and accuracy
• Attend meetings as requested and prepare detailed minutes for reference and distribution
• Schedule and organize meetings for the team, ensuring seamless coordination
• Monitor office and kitchen supply levels, placing orders and restocking as needed
• Assist in preparing Board of Directors books and presentations, ensuring accuracy and professionalism

• Proven experience in managing calendars and scheduling appointments effectively
• Strong skills in arranging and coordinating travel plans
• Excellent organizational abilities and attention to detail in handling executive meetings
• Proficiency in using Outlook for scheduling and communication tasks
• Ability to manage office supplies and maintain inventory efficiently
• Exceptional communication and interpersonal skills for client and guest interactions
• Previous experience supporting executive-level professionals is preferred
• Ability to handle sensitive information with discretion and maintain confidentiality

Previous experience supporting executive-level professionals

• medical insurance
• vision insurance
• dental insurance
• life and disability insurance
• 401(k) plan