Executive Assistant Job at Robert Half (Tampa)

Job Responsibility

Direct and maintain a complex executive calendar, making thoughtful scheduling decisions that reflect shifting business priorities and long-range objectives
Partner closely with senior leadership to anticipate upcoming needs, surface time-sensitive issues, and keep critical initiatives moving forward
Organize travel plans, prepare itineraries, and oversee expense reporting with strong attention to accuracy and timeliness
Coordinate leadership and board meeting logistics, assemble presentation materials, and help ensure deliverables are ready in advance of key discussions
Provide day-to-day executive support through clear communication, follow-up, and careful management of confidential information
Support occasional after-hours or early-morning needs when business demands require additional flexibility
Assist with administrative activities tied to a newly established business structure and evolving operational processes
Maintain a detail-oriented presence in interactions with internal stakeholders and external partners, representing the executive office with discretion and responsiveness

At least 5 years of experience supporting C-suite leaders in an executive assistant capacity
A minimum of 2 recent years directly supporting a senior executive, with that experience forming part of the candidate’s most current background
Strong understanding of finance-related concepts and comfort working in a business environment where financial awareness is important
Advanced skill in calendar ownership, including the ability to make strategic decisions about scheduling and prioritization
High proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint
Proven ability to take initiative, exercise independent judgment, and stay ahead of executive needs
Strong communication skills, a detail-oriented demeanor, and a reputation for reliability and responsiveness
Availability to work primarily on site in Tampa, Florida, with occasional flexibility based on executive travel needs