Executive Assistant Jobs

Executive Assistant

Affinity Trust

Location:
United Kingdom, Thame

Category:
Office Administration

Contract Type:
Not provided

Salary:

36213.31 GBP / Year

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Job Description:

We are seeking an organised, proactive, and highly professional Executive Assistant to provide exceptional support to up to two Executive Directors. This role is central in enabling senior leaders to focus on strategic priorities by ensuring they receive timely, effective, and confidential executive support. You will also contribute to a cohesive, high-performing EA function across the organisation, ensuring consistency and excellence in how we work.

Job Responsibility:

Manage complex diaries, inboxes, and correspondence
Proactively monitor emails throughout the day, flagging urgent matters
Prepare high-quality briefings, reports, presentations, and meeting packs
Coordinate travel, accommodation, and logistics
Support financial processes such as expense claims, credit card reconciliations, and budget tracking
Provide flexible support across the wider EA team
Organise meetings, including scheduling, venue booking, catering, and document preparation
Take minutes at key meetings
Track actions arising from Executive and departmental meetings
Maintain and review forward plans
Take minutes for Board and Board sub-committee meetings
Assist in planning and delivering strategic events
Act as a professional, approachable first point of contact for internal and external stakeholders
Draft and proofread correspondence
Work closely with other Executive Assistants

Requirements:

Organised, proactive, and highly professional
Experience supporting senior leaders in a fast-paced environment
Exceptional attention to detail
Commitment to delivering high-quality work
Confident communicator
Skilled organiser
Calm problem-solver
Ability to anticipate needs and work with discretion

What we offer:

31 days’ annual leave pro-rata (including bank holidays), increasing with length of service
Hybrid working based at our Thame office at least two days per week
Cycle2Work scheme
Stream: access to a percentage of your pay as you earn it, plus money management tools
Blue Light Card: discounts at shops, restaurants, travel and days out
24-hour Employee Assistance Programme for you and your family
Life Assurance and pension scheme
Company-funded health cash plan
Option to buy additional holiday

Additional Information:

Job Posted:
December 15, 2025

Expiration:
January 03, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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