Executive Assistant Job at Robert Half (Memphis)

Executive Assistant

Robert Half

Location:
United States , Memphis

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced environment in Memphis, Tennessee. This contract opportunity is ideal for an experienced administrative specialist who can manage competing priorities, protect confidential information, and keep executive operations running efficiently. The role will work closely with leadership and related teams, serving as a key point of coordination for schedules, communications, documentation, and office workflow.

Job Responsibility:

Oversee complex executive calendars by arranging appointments, coordinating leadership meetings, and ensuring priorities are managed effectively
Organize business travel and related logistics, including itineraries, reservations, and supporting documentation for executive staff
Prepare, edit, and proofread reports, presentations, correspondence, and other business materials to maintain accuracy, consistency, and a high standard of quality
Support meeting execution by developing agendas, assembling materials, documenting key discussions, and tracking follow-up actions
Monitor departmental administrative expenses such as office supplies, subscriptions, and travel costs while maintaining budget records for assigned cost centers
Serve as a dependable point of contact on behalf of leadership, helping facilitate communication and making sound administrative decisions when executives are unavailable
Create and maintain organized filing and recordkeeping systems for departmental documents and sensitive information
Coordinate multiple projects and office priorities simultaneously to keep daily operations efficient and on schedule
Handle confidential matters with discretion while building effective working relationships with internal teams, leaders, and external partners

Requirements:

At least five years of progressively responsible administrative experience supporting senior executives, directors, or multiple managers
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Strong Excel skills, including the ability to work with formulas and pivot tables
Demonstrated success managing executive calendars, leadership meetings, and travel arrangements
Excellent written and verbal communication skills with a strong command of grammar, spelling, and business correspondence with close attention to detail
Ability to work independently, apply sound judgment, and interact with high-level stakeholders using tact and diplomacy
Strong organizational skills with the ability to prioritize multiple assignments while maintaining close attention to detail
Comfortable using standard office equipment and performing routine administrative tasks with efficiency and accuracy

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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