Executive Assistant

• Provide proactive, detail-oriented administrative and executive support to the Chief Financial Officer, ensuring seamless coordination of priorities, information flow, and day-to-day activities
• Manage a complex calendar, including scheduling internal and external meetings, conference calls, and time-sensitive engagements across time zones
• Act as a gatekeeper and primary point of contact, managing and prioritizing communications
• Coordinate meeting logistics, including room bookings, AV setup, catering, and preparation and distribution of agendas and supporting materials
• Prepare presentations, reports, and documentation with accuracy, attention to detail, and professionalism
• Support meeting follow-ups by tracking action items and ensuring accountability for completion
• Arrange detailed domestic and international travel itineraries, including flights, accommodations, and ground transportation
• Prepare and process expense reports in line with company policies
• Assist in organizing events or special projects
• Collaborate with internal teams to support project timelines, gather inputs, and streamline communications between the Chief Financial Officer and other departments
• Provide additional administrative support as needed

• Minimum of 10+ years of experience as an Executive Assistant, including experience supporting C-suite or senior executives in a dynamic, high-performance environment
• Experience within financial services, asset management or professional services is strongly preferred
• Proven ability to manage complex scheduling, anticipate executive needs, and operate with a high degree of autonomy and discretion
• Outstanding written and verbal communication skills, with the ability to represent senior leadership professionally and diplomatically
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent time management, organizational, and prioritization skills
• able to handle multiple tasks and competing deadlines
• Strong problem-solving orientation
• ability to adapt and respond to shifting priorities
• Demonstrated ability to maintain confidentiality and manage sensitive information with integrity
• Team player with a positive attitude, strong interpersonal skills, and high emotional intelligence
• Professional maturity, resourcefulness, and a proactive mindset are essential for success in this role
• Demonstrated ability to adapt to diverse environments and responsibilities
• candidates with military experience are encouraged to apply, as the leadership, discipline, and strategic focus developed through service are highly valued

discretionary bonus