Executive Assistant Job at Norm AI (New York City)

Executive Assistant

Are you an experienced and highly organised professional looking for an exciting...

Location

United Kingdom , London

Salary:

55000.00 - 65000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience: Proven experience as an Executive Assistant at senior level
Skills: Exceptional organisational skills, attention to detail, and strong written and verbal communication
Proficiency: Strong knowledge of Microsoft Office and relevant tools
Autonomy: Ability to work independently and manage multiple priorities
Discretion: Experience handling confidential and sensitive information

Job Responsibility

Efficiently coordinate complex executive calendars, scheduling meetings, appointments, and travel
Anticipate and proactively resolve scheduling conflicts
Act as a key point of contact for internal and external stakeholders, demonstrating professionalism at all times
Draft, edit, and proofread communications, emails, reports, and presentations
Organise executive meetings and prepare materials in advance
Record minutes and track follow-up actions
Manage global travel logistics, including itineraries and expense reporting
Handle sensitive information with the utmost discretion
Support the coordination of special projects and events
Build and maintain strong stakeholder relationships on behalf of senior leadership

What we offer

Competitive salary package
Hybrid working with a central London location
Work alongside a highly skilled and supportive team

Fulltime

Executive Assistant

Provide direct administrative support to executives, including calendar manageme...

Location

United States , East Point

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an Executive Assistant or senior administrative support role
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to prioritize tasks, meet deadlines, and adapt to changing needs
Professional demeanor and ability to maintain confidentiality
Associate’s or bachelor’s degree preferred, but not required depending on experience

Job Responsibility

Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements
Prepare correspondence, presentations, reports, and other business documents with a high level of accuracy and professionalism
Serve as a liaison between executives, internal teams, and external stakeholders
Manage confidential information with discretion and professionalism
Coordinate meetings, including scheduling, agendas, materials, and follow-up actions
Track deadlines, priorities, and deliverables to ensure smooth day-to-day operations
Support special projects and assist with office management or team coordination as needed
Handle expense reports, invoice processing, and other administrative tasks

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Executive Assistant

We are looking for an Executive Assistant to support leadership within a fast-pa...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
Demonstrated experience providing administrative support to senior leaders or executives.
Strong background in complex calendar oversight and appointment coordination.
Proven ability to book and manage detailed travel arrangements with accuracy.
Experience supporting executive meetings and handling related logistics.

Job Responsibility

Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Executive Assistant

Robert Half is partnering with a local organization to identify a highly skilled...

Location

United States , Allentown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience supporting executives or senior leadership
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
familiarity with Teams or similar collaboration tools preferred
Exceptional organizational, time management, and multitasking skills
Professional written and verbal communication skills
High level of discretion, professionalism, and emotional intelligence
Ability to anticipate needs and work independently with minimal direction
Experience in a fast-paced corporate, nonprofit, healthcare, or professional services environment is a plus

Job Responsibility

Provide high-level administrative support to executive leadership (calendar management, meeting coordination, travel, and expense reporting)
Act as a trusted gatekeeper, managing communications and prioritizing inquiries on behalf of leadership
Prepare and edit correspondence, presentations, reports, and meeting materials
Coordinate internal and external meetings, including agendas, materials, and follow-up action items
Liaise with internal teams, vendors, and external stakeholders
Maintain confidentiality while handling sensitive information
Support special projects and initiatives as assigned
Assist with office or departmental coordination as needed

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Executive Assistant

We are looking for an Executive Assistant to support leadership operations and h...

Location

United States , Mason

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, administrative coordination, or a related office-based role
Demonstrated ability to manage complex calendars and coordinate meetings with accuracy and discretion
Strong written and verbal communication skills for client-facing and internal interactions
Proficiency with Microsoft Office and Microsoft 365 applications
Experience supporting office administration, including supply management and general back-office tasks
Background in event coordination or event management for business functions or company activities
High level of professionalism, organization, and responsiveness in a fast-paced environment

Job Responsibility

Oversee executive scheduling by organizing appointments, arranging client meetings, and keeping calendar priorities aligned with business needs
Manage correspondence on behalf of leadership, ensuring timely follow-up and clear communication with clients and internal stakeholders
Act as a key point of contact for clients, delivering responsive service and representing the organization effectively
Plan and coordinate company events, including logistics, scheduling, and communication with participants and vendors as needed
Support daily office operations by maintaining supply inventory, placing orders, and addressing general administrative requirements
Collaborate with cross-functional partners, including brand and internal support teams, to assist with communications and event-related activities
Prepare materials, documentation, and meeting support items to help executives stay organized and informed
Contribute to efficient day-to-day business operations by anticipating needs and resolving administrative issues proactively

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Executive Assistant

Our client, a rapidly growing technology company, is seeking a highly organized ...

Location

United States , Warren

Salary:

85000.00 - 110000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting senior executives, ideally within a technology or high-growth environment
Exceptional written and verbal communication skills
Strong organizational skills with the ability to manage multiple priorities simultaneously
Proficiency with modern productivity tools, calendar management platforms, and travel coordination systems

Job Responsibility

Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox
Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed
Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution
Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations
Draft, schedule, and manage content for the CEO's professional social media presence in alignment with company messaging
Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality
Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment

What we offer

health insurance
401k
PTO

Fulltime

Executive Assistant

Our client is seeking a proactive, high‑energy Executive Assistant to support th...

Location

United States , New York

Salary:

120000.00 - 123000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of Executive Assistant experience
Background in finance, consulting, law, or other transferable high‑pace environments preferred
Strong experience with calendar management and travel coordination
Comfortable working in an international, matrixed organization
Tech‑savvy with proficiency in Google Workspace (Gmail, Google Calendar) and common collaboration tools
Highly organized with excellent attention to detail and follow‑through
Positive, outgoing personality with strong communication skills
Bachelor’s degree required

Job Responsibility

Provide executive‑level administrative support to approximately five investment professionals, including Managing Directors, Vice Presidents, and a Director
Manage complex calendars, turning inbound emails and requests into well‑coordinated meetings
Coordinate heavy domestic and international travel, including last‑minute, multi‑country roadshows
Prepare detailed itineraries, manage time zones, and handle real‑time travel changes
Support internal and external meeting logistics, including conference rooms, materials, and scheduling
Partner closely with a global EA network to coordinate across regions and time zones
Prepare, edit, and update presentations and meeting materials
Process expense reports accurately and in a timely manner
Provide backup support to other EAs and assist with office‑wide projects and events

What we offer

100% employer‑paid medical, dental, and vision coverage
401(k) with employer match
Lunch provided in office four days per week with drinks and snacks available daily
Generous PTO package
Work‑from‑anywhere August
Global firmwide offsites and team trips

Fulltime

Executive Assistant

Our healthcare client is seeking a highly organized Executive Assistant to provi...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience as an Executive Assistant or in a similar administrative support role
Experience handling multi-line phones and providing excellent customer service
Strong written and verbal communication skills
High level of discretion and ability to manage confidential information
Proficiency with Microsoft Office Suite and calendar management tools
Strong organizational skills and attention to detail
Ability to prioritize tasks and work independently in a fast-paced setting

Job Responsibility

Provide high-level administrative support to executive leadership
Manage calendars, meetings, travel arrangements, and expense reporting
Screen and direct phone calls and email correspondence professionally
Prepare reports, presentations, and meeting materials
Coordinate confidential documents and maintain accurate records
Serve as a point of contact for staff, vendors, and business partners
Assist with special projects and help track deadlines and priorities
Support office operations and ensure smooth day-to-day workflow

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Select Country

Executive Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Our AI answers in your language