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Executive Assistant

norm.ai Logo

Norm AI

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Location:
United States , New York City

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

155000.00 - 175000.00 USD / Year
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Job Description:

We are seeking a highly organized and proactive Executive Assistant to join our team. You will provide administrative support to company leadership and play a key role in ensuring our partners operate efficiently and effectively.

Job Responsibility:

  • Manage and optimize complex calendars for one or more busy executives
  • Resolve scheduling conflicts and proactively prioritize commitments
  • Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
  • Manage, prioritize, and triage incoming messages and correspondence
  • Draft and edit communications on behalf of executives as needed
  • Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
  • Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
  • Arrange travel for executives, including flights, accommodations, dining, and transportation
  • Prepare and manage travel itineraries and any related documentation
  • Perform ad-hoc administrative tasks as needed to support executive effectiveness

Requirements:

  • Bachelor’s degree
  • 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
  • Excellent organizational and time management skills, with a resourceful mindset
  • Strong written and verbal communication skills
  • Proficiency in Google Workspace and ability to quickly learn new tools
  • High attention to detail and accuracy
  • Ability to handle sensitive and confidential information with discretion
  • Proactive in identifying and improving inefficient processes
  • Comfortable navigating changing priorities and ambiguity

Nice to have:

  • Experience supporting law firm partners
  • Experience planning and managing events
What we offer:
  • Equity compensation
  • 401(k) plan with an employer match
  • Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
  • Relocation reimbursement for candidates needing to relocate to NYC
  • Fast-paced learning environment where professional growth is constant

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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