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Executive Assistant

americanexpress.com Logo

Amex

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Location:
United States , Atlanta

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

31.49 - 49.28 USD / Hour
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Job Description:

This position is responsible for administrative & office adminstration support for the Vice President, of Operations & Project Management and the Vice President, Executive Creative Director. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners.

Job Responsibility:

  • Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
  • Calendar management, including scheduling meetings with various colleagues internally and externally
  • Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
  • Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&E policy and budget
  • Assisting with timekeeping and payroll duties
  • Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
  • Managing organization charts and team rosters
  • Booking and coordinating travel arrangements including air and hotel bookings
  • Supporting the scheduling and coordination of events, including room booking, catering, etc.
  • Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
  • Processing of requisitions and other invoices, ordering supplies and managing ticket requests

Requirements:

  • Positive attitude, solutions-oriented demeanor, and reliable
  • Exceptional organizational, administrative, and interpersonal skills
  • Keen attention to detail and a sense of urgency in execution and follow-up
  • Ability to prioritize multiple tasks and work autonomously with minimal guidance
  • Strong integrity and ability to handle confidential / sensitive information with discretion
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel
  • Minimum 3-5 years of experience supporting executives with complex calendars and travel
What we offer:
  • Bonus incentives
  • 6% Company Match on retirement savings plan
  • Free financial coaching and financial well-being support
  • Comprehensive medical, dental, vision, life insurance, and disability benefits
  • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
  • 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  • Free and confidential counseling support through our Healthy Minds program
  • Career development and training opportunities

Additional Information:

Job Posted:
March 22, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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