CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Austin · Job Posted February 20, 2026
Apply Position
Job Link Share

Job Description

We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a fast-paced executive environment. This role requires professionalism, discretion, and excellent communication and coordination skills to manage administrative tasks and contribute to organizational success. As this is a long-term contract position, the ideal candidate will thrive in handling multiple priorities while maintaining accuracy and confidentiality.

Job Responsibility

  • Provide comprehensive administrative support to the Corporate Secretary, General Counsel, and other executives, including managing calendars, coordinating meetings, processing expense reports, and arranging travel plans
  • Assist in the preparation and distribution of board and committee materials, such as agendas, meeting minutes, reports, and follow-ups on action items
  • Maintain and update corporate records, policies, resolutions, and governance documentation with meticulous attention to detail and compliance with legal requirements
  • Coordinate and support on-site events and special projects, ensuring all logistical needs are met and tasks are completed efficiently
  • Evaluate and prioritize tasks proactively to anticipate consequences and broader implications, ensuring seamless execution of projects
  • Enhance administrative workflows by identifying opportunities for process improvements and creating or updating standard operating procedures
  • Utilize platforms like Laserfiche and Salesforce to manage and organize documents and data effectively
  • Support communications with outside counsel, board members, and executives regarding regulatory filings, annual publications, and other legal matters
  • Conduct research on state registrations, filing requirements, and denomination-related information as needed
  • Collaborate on strategic initiatives and ad hoc requests, ensuring alignment with organizational objectives

Requirements

  • Proven experience in executive-level administrative support, preferably in a corporate or legal setting
  • Strong skills in calendar management, travel arrangements, and coordinating executive meetings
  • Exceptional written and verbal communication abilities with a focus on professionalism and clarity
  • Ability to handle confidential information with discretion and sound judgment
  • Proficiency in document management systems, such as Salesforce
  • Experience in proofreading, editing, and maintaining compliance-related documentation
  • Strong organizational skills with the ability to prioritize competing tasks and meet deadlines
  • Familiarity with legal or regulatory requirements related to corporate governance is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

Executive Assistant

Location
Location
Hungary , Budapest
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
August 31, 2026
Flip Icon
Requirements
Requirements
  • 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders
  • Strong experience in complex calendar management, executive travel, and confidential information handling
  • Demonstrated ability to coordinate operational processes (e.g., fleet, facilities, or site services)
  • Excellent organizational, planning, and prioritization skills
  • Strong written and verbal communication skills in a professional business environment
  • Highly proficient English knowledge both verbal and written
Job Responsibility
Job Responsibility
  • Provide proactive and confidential administrative support to the GBS Site Leader, including calendar management, meeting coordination, travel arrangements, and expense administration
  • Prepare meeting materials, agendas, presentations, and briefing documents for internal and external engagements
  • Track follow-ups, actions, and commitments to ensure timely execution and closure
  • Act as a key point of contact between the Site Leader and internal/external stakeholders, ensuring effective communication flow
  • Support leadership governance activities, including leadership team meetings, town halls, and site management forums
  • Coordinate site leadership activities, including onboarding of leaders, visit logistics, and leadership events
  • Support site-level budget administration, purchase requests, invoicing, and coordination with Finance and Procurement
  • Ensure alignment with corporate policies, compliance requirements, and internal controls across administrative activities
  • Identify opportunities to improve administrative, executive support, and site coordination processes
  • Coordinate and administration of the company car fleet ordering process for the Budapest site
What we offer
What we offer
  • Competitive salary
  • Hybrid and flexible working set up
  • Possible business trips abroad
  • Inclusive, supportive and dynamic organizational culture
  • Modern, dog-friendly and international office environment in the 11. district of Budapest
  • Company laptop and mobile
  • Professional development
  • 1 year fixed-term contract with a possible extension
  • Fulltime
Read More
Arrow Right

Executive Assistant

I'm partnering with the founder of a fast-growing, global business who is lookin...
Location
Location
United Kingdom , Sheffield
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Is highly organised and solution-focused
  • Thrives in a fast-paced, evolving environment
  • Is excited by the opportunity to build and shape a brand-new role
Job Responsibility
Job Responsibility
  • Managing complex international diaries
  • Inbox management and prioritisation
  • Creating high-quality presentation decks
  • Working on ad hoc projects
  • Acting as a right-hand support to the founder
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of Executive Assistant, Administrative Assistant, or related experience
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Proven experience managing multiple priorities and deadlines
  • Strong organizational and problem-solving skills
  • Ability to maintain confidentiality and exercise discretion.
Job Responsibility
Job Responsibility
  • Provide direct administrative support to executive leadership
  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements
  • Screen and prioritize emails, phone calls, and correspondence
  • Prepare agendas, presentations, reports, and executive-level communications
  • Coordinate and support special projects and strategic initiatives
  • Schedule and organize internal and external meetings
  • Prepare meeting materials, agendas, and supporting documentation
  • Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes
  • Track action items, deadlines, and project milestones to ensure timely completion
  • Serve as a primary point of contact for internal and external stakeholders
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Read More
Arrow Right
New

Executive Assistant

We are seeking a highly organized, proactive, and experienced on-site Executive ...
Location
Location
United States , San Jose
Salary
Salary:
97760.00 - 146640.00 USD / Year
amd.com Logo
AMD
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience supporting senior executives and leadership teams in a complex corporate environment
  • Experience supporting leaders in a fast-paced company within a sales, marketing, product, engineering, or customer-facing organization
  • Exceptional organizational, communication, and prioritization skills
  • Ability to manage multiple high-priority activities simultaneously
  • Demonstrated ability to exercise independent judgment and initiative
  • Strong customer service mindset and executive presence
  • Advanced proficiency with Microsoft 365, Teams, Outlook, PowerPoint, Excel, Word, SharePoint, SAP, and Concur
  • Ability to collaborate effectively across all levels of the organization
  • Bachelor's degree or equivalent combination of education and relevant experience
Job Responsibility
Job Responsibility
  • Manage and optimize calendars for the Corporate Vice President and designated members of the leadership staff
  • Coordinate leadership team meetings, staff meetings, offsites, business reviews, executive engagements and support the AMD Events team as needed to deliver customer-facing events
  • Ensure meeting schedules align with business priorities and maximize leadership effectiveness
  • Manage executive communications and triage inbound requests appropriately
  • Coordinate follow-up actions and help drive closure on leadership team commitments
  • Coordinate domestic and international travel for the Corporate Vice President and senior staff members
  • Manage travel logistics, itineraries, expenses, and related administrative activities
  • Support customer engagements, field events, executive briefings, and internal leadership meetings
  • Partner with stakeholders to coordinate facilities, catering, technology, and event logistics
  • Create and manage purchase orders for outside services contracts and critical procurement needs for the organization
  • Fulltime
Read More
Arrow Right

Executive Assistant

Are you an experienced and highly organised professional looking for an exciting...
Location
Location
United Kingdom , London
Salary
Salary:
55000.00 - 65000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience: Proven experience as an Executive Assistant at senior level
  • Skills: Exceptional organisational skills, attention to detail, and strong written and verbal communication
  • Proficiency: Strong knowledge of Microsoft Office and relevant tools
  • Autonomy: Ability to work independently and manage multiple priorities
  • Discretion: Experience handling confidential and sensitive information
Job Responsibility
Job Responsibility
  • Efficiently coordinate complex executive calendars, scheduling meetings, appointments, and travel
  • Anticipate and proactively resolve scheduling conflicts
  • Act as a key point of contact for internal and external stakeholders, demonstrating professionalism at all times
  • Draft, edit, and proofread communications, emails, reports, and presentations
  • Organise executive meetings and prepare materials in advance
  • Record minutes and track follow-up actions
  • Manage global travel logistics, including itineraries and expense reporting
  • Handle sensitive information with the utmost discretion
  • Support the coordination of special projects and events
  • Build and maintain strong stakeholder relationships on behalf of senior leadership
What we offer
What we offer
  • Competitive salary package
  • Hybrid working with a central London location
  • Work alongside a highly skilled and supportive team
  • Fulltime
Read More
Arrow Right

Executive Assistant

Provide direct administrative support to executives, including calendar manageme...
Location
Location
United States , East Point
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in an Executive Assistant or senior administrative support role
  • Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills
  • Exceptional organizational skills and attention to detail
  • Ability to prioritize tasks, meet deadlines, and adapt to changing needs
  • Professional demeanor and ability to maintain confidentiality
  • Associate’s or bachelor’s degree preferred, but not required depending on experience
Job Responsibility
Job Responsibility
  • Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements
  • Prepare correspondence, presentations, reports, and other business documents with a high level of accuracy and professionalism
  • Serve as a liaison between executives, internal teams, and external stakeholders
  • Manage confidential information with discretion and professionalism
  • Coordinate meetings, including scheduling, agendas, materials, and follow-up actions
  • Track deadlines, priorities, and deliverables to ensure smooth day-to-day operations
  • Support special projects and assist with office management or team coordination as needed
  • Handle expense reports, invoice processing, and other administrative tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • free online training
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to support leadership within a fast-pa...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
  • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
  • Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
  • Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
  • Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
  • Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
  • Demonstrated experience providing administrative support to senior leaders or executives.
  • Strong background in complex calendar oversight and appointment coordination.
  • Proven ability to book and manage detailed travel arrangements with accuracy.
  • Experience supporting executive meetings and handling related logistics.
Job Responsibility
Job Responsibility
  • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
  • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
  • Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
  • Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
  • Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
  • Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right

Executive Assistant

Robert Half is partnering with a local organization to identify a highly skilled...
Location
Location
United States , Allentown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience supporting executives or senior leadership
  • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • familiarity with Teams or similar collaboration tools preferred
  • Exceptional organizational, time management, and multitasking skills
  • Professional written and verbal communication skills
  • High level of discretion, professionalism, and emotional intelligence
  • Ability to anticipate needs and work independently with minimal direction
  • Experience in a fast-paced corporate, nonprofit, healthcare, or professional services environment is a plus
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to executive leadership (calendar management, meeting coordination, travel, and expense reporting)
  • Act as a trusted gatekeeper, managing communications and prioritizing inquiries on behalf of leadership
  • Prepare and edit correspondence, presentations, reports, and meeting materials
  • Coordinate internal and external meetings, including agendas, materials, and follow-up action items
  • Liaise with internal teams, vendors, and external stakeholders
  • Maintain confidentiality while handling sensitive information
  • Support special projects and initiatives as assigned
  • Assist with office or departmental coordination as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
Read More
Arrow Right