Executive Assistant

• Create, edit, and proofread correspondence, presentations, and legal/business documents
• Coordinate and handle electronic filing of pleadings and other legal documents, as needed
• Manage complex calendars, coordinate meetings, and schedule travel arrangements, including flights, accommodations, and itineraries
• Plan and coordinate internal and external meetings, events, and firm functions, including preparing materials and logistics
• Assist with client communications, including scheduling, follow-ups, and handling inquiries in a professional and timely manner
• Maintain organized electronic and paper files
• handle faxing, scanning, and copying
• Prepare expense reports, track budgets, and assist with billing or time entry as needed
• Serve as a liaison between attorneys, clients, and staff, ensuring clear and efficient communication
• Research information, compile data, and prepare reports, presentations, or summaries for firm leadership
• Assist with special projects, strategic initiatives, and confidential assignments as requested
• Operate a variety of office machines and technology, including document management software
• Comply with the Employee Handbook and other firm procedures

• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
• Strong communication skills, both written and verbal, with professionalism and discretion
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
• Ability to anticipate needs, think critically, and offer solutions to problems
• High degree of integrity, confidentiality, and ability to handle sensitive information
• Confidence and professionalism in interacting with clients, firm leadership, and staff
• Knowledge of legal terminology, forms, documents, and procedures preferred but not required
• Flexibility, adaptability, and resourcefulness in supporting attorneys and firm executives
• Strong attention to detail, with ability to review documents for accuracy and completeness
• A proactive, self-directed approach to work, with a commitment to supporting the success of the firm
• Must be willing to undergo a background check

Knowledge of legal terminology, forms, documents, and procedures

• Group Health Insurance (shared employer/employee cost)
• Group Dental Insurance (shared employer/employee cost)
• 401(k) Plan (employee contribution/employer match)
• Long-Term Disability Insurance (employer paid)
• Life Insurance (employer paid)
• Vision Insurance (employee paid)
• Group Whole Life Insurance (employee paid)
• Short-Term Disability Insurance (employee paid)
• Critical Care Insurance (employee paid)
• Accident Insurance (employee paid)
• Dependent Care FSA (employee paid)
• Health Savings Account (employee paid)
• Employee Assistance Program (employer paid)