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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided
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Job Description:

We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion.

Job Responsibility:

  • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders
  • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation
  • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments
  • Prepare, review, and submit expense reports with accuracy and in alignment with company policies
  • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics
  • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities
  • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.

Requirements:

  • 5+ years of experience providing executive-level administrative support
  • Demonstrated expertise in managing high-volume and frequently changing calendars
  • Strong background in booking and coordinating detailed business travel arrangements
  • Experience preparing and processing executive expense reports with a high degree of accuracy
  • Ability to support executive meetings and handle related logistics efficiently
  • Excellent organizational skills with the ability to prioritize multiple responsibilities in a fast-moving environment
  • Strong written and verbal communication skills paired with a high level of professionalism and discretion.
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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