Executive Assistant Job at Robert Half (Brooklyn)

New

Executive Assistant

We are looking to hire a professional, highly-skilled executive assistant to mai...

Location

United States , Central Islip

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong computer (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Access) and Internet research skills
Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors required
3+ years of Executive Assistant experience is preferred

Job Responsibility

Maintain various administrative duties for the executive management team in a large, dynamic organization

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , West Windsor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting senior executives or C-suite leaders in an administrative capacity
Strong background in calendar management with the ability to handle shifting priorities effectively
Proven ability to coordinate travel arrangements with accuracy and attention to detail
Experience preparing and entering expense reports using business systems or office tools
Strong communication skills and executive-level presentation suited to an executive-facing environment
Availability to work onsite on a part-time schedule from Monday through Friday with some flexibility in hours
Ability to maintain confidentiality and exercise discretion when handling sensitive information

Job Responsibility

Oversee complex executive calendars, prioritize appointments, and adjust schedules as business needs change
Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination
Prepare and submit expense documentation accurately and in a timely manner through company systems
Provide direct day-to-day administrative support to C-suite leaders, ensuring smooth coordination of meetings and commitments
Organize executive meetings by confirming logistics, managing scheduling details, and helping materials reach attendees on time
Maintain a detail-oriented approach in an onsite executive setting and support daily office coordination as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Executive Assistant

Robert Half is looking for an Executive Assistant to provide high-level administ...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an Executive Assistant or comparable administrative support position
Demonstrated success managing busy and complex calendars for senior leaders or executives
Strong organizational abilities with a careful, detail-focused approach to daily work
Clear written and verbal communication skills, with the ability to interact effectively across teams
Proven ability to manage multiple priorities, adapt quickly, and remain composed under pressure
Proficiency with Microsoft Office, Google Workspace, and digital scheduling or calendar management platforms
Strong interpersonal skills and the confidence to work with stakeholders at various levels of an organization
High degree of professionalism, discretion, and sound judgment when handling sensitive matters

Job Responsibility

Oversee executive calendars by arranging meetings, appointments, and events while ensuring time is allocated in line with organizational priorities
Evaluate incoming scheduling requests, set appropriate priorities, and resolve conflicts quickly and professionally
Maintain short- and long-range schedules, providing timely updates and reminders to support daily, weekly, and monthly planning
Coordinate virtual and onsite meetings, including securing space, confirming logistics, and preparing supporting materials
Adjust calendars as priorities shift, responding promptly to urgent requests and last-minute changes
Organize travel plans and build itineraries that align smoothly with executive schedules and business commitments
Prepare leaders for meetings by assembling agendas, gathering documents, and following up on outstanding action items
Handle confidential communications and sensitive information with discretion, accuracy, and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

New

Executive Assistant

We are looking for a new executive assistant to support our executive team. You ...

Location

United States , Mendota Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an executive assistant supporting C-Suite level leaders
In-depth understanding of entire MS Office suite
High school diploma
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communications skills
Experience as a virtual assistant

Job Responsibility

Preparing financial statements, reports, memos, invoices letters, and other documents
Answering phones and routing calls to the correct person or taking messages
Handling basic bookkeeping tasks
Filing and retrieving corporate records, documents, and reports
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
Helping prepare for meetings
Accurately recording minutes from meetings
Greeting visitors and deciding if they should be able to meet with executives
Using various software, including word processing, spreadsheets, databases, and presentation software
Reading and analyzing incoming memos, submissions, and distributing them as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

We are seeking an experienced Executive Assistant to provide high-level support ...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of Executive Assistant experience supporting C-suite executives
Strong written and verbal communication skills
Proven ability to multitask and manage shifting priorities effectively
Advanced proficiency in Microsoft Office Suite and experience using Concur
Experience handling travel arrangements and coordinating multiple executive schedules
Strong stakeholder management skills and executive presence
A high level of professionalism, discretion, and strong interpersonal skills are essential
Bachelor’s degree required
Must be available to work onsite full time, Monday through Friday

Job Responsibility

Provide direct administrative support to C-level executives
Manage complex calendars and coordinate multiple schedules
Arrange detailed domestic and international travel itineraries and process related expenses
Handle expense reporting and reconciliation through Concur
Prepare correspondence, reports, presentations, and other documents using the Microsoft Office Suite
Serve as a liaison with internal and external stakeholders while maintaining a high level of professionalism
Prioritize and juggle multiple tasks in a deadline-driven environment

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Executive Assistant

We’re partnering with a dynamic, close-knit company that’s growing quickly—and t...

Location

United States , Elkader

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Naturally organized, detail-oriented, and proactive
Strong communicator who can interact professionally at all levels
Comfortable handling confidential information with discretion
Able to juggle multiple priorities without dropping the ball
Brings curiosity, initiative, and a “figure-it-out” mindset

Job Responsibility

Own and manage the GM/COO’s calendar, priorities, and day-to-day workflow
Prepare agendas, board materials, and meeting notes (and keep action items moving!)
Coordinate travel, schedules, and key logistics
Keep documentation, files, and reporting organized and accessible
Support communication across teams and with external stakeholders
Assist with interview scheduling, onboarding coordination, and general HR support
Track training compliance and maintain important safety and operational documents
Jump in where needed to support a small, collaborative team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
flexible schedule options including a 4-day workweek (4x10s) or traditional 5-day schedule

Fulltime

New

Executive Assistant

Join a fast-paced, high-visibility environment supporting senior leadership wher...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of Executive Assistant or high-level administrative support experience
Proven ability to support senior-level executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities independently
Excellent written and verbal communication skills
High level of professionalism, confidentiality, and attention to detail
Proactive mindset with strong problem-solving capabilities

Job Responsibility

Manage complex calendars, scheduling meetings, travel arrangements, and logistics for executives
Act as a gatekeeper, prioritizing communications and ensuring timely responses
Prepare and edit correspondence, reports, presentations, and meeting materials
Coordinate internal and external meetings, including agendas, follow-ups, and action tracking
Handle confidential information with a high level of discretion and professionalism
Support project coordination, tracking deadlines, deliverables, and stakeholder communication
Partner cross-functionally with internal teams and external clients to ensure alignment
Assist with expense reporting, budgeting support, and vendor coordination
Identify process improvements to increase efficiency within executive workflows

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dedicated suppo...

Location

United States , Commerce

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an Executive Assistant or comparable high-level administrative support role
Strong verbal and written communication skills with the ability to interact professionally with leadership and stakeholders
Demonstrated ability to manage calendars, correspondence, conference calls, and shifting priorities with accuracy and efficiency
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Excellent organizational skills, sound judgment, and the ability to work independently in a fast-paced environment
Bachelor’s degree is preferred but not required

Job Responsibility

Coordinate executive calendars by arranging appointments, prioritizing scheduling needs, and resolving conflicts across multiple commitments
Plan meetings and events by securing logistics, preparing agendas, assembling materials, and documenting key discussion points and follow-up items
Organize business travel, expense-related documentation, and related arrangements using tools such as Concur when needed
Draft, proofread, and format presentations, reports, and business correspondence for internal and external audiences
Serve as a central point of contact between senior leaders and departments, clients, or partners to support timely communication and alignment
Maintain accurate digital and physical records so important documents remain accessible, current, and properly organized
Protect sensitive information by exercising discretion and following appropriate confidentiality standards in all interactions
Assist with research, reporting, and special projects that support executive decision-making and broader business objectives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

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