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Executive Assistant

https://www.randstad.com Logo

Randstad

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Location:
India , Mumbai

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support senior leadership. The ideal candidate will have strong experience in managing complex travel (including international travel), calendar coordination, and executive communication, along with proficiency in modern AI tools and emerging agentic AI workflows.

Job Responsibility:

  • Plan and manage end-to-end domestic and international travel
  • Handle visa applications, documentation, and compliance requirements across geographies
  • Coordinate flights, hotels, ground transport, and itineraries
  • Optimize travel costs while ensuring comfort and efficiency
  • Manage and track airline/hotel loyalty programs, reward points, and upgrades
  • Manage complex calendars, including scheduling across time zones
  • Coordinate internal and external meetings, board meetings, and investor calls
  • Prepare meeting agendas, presentations, and briefing notes
  • Ensure follow-ups, action tracking, and closure of key items
  • Draft and manage professional communication (emails, notes, presentations)
  • Act as a liaison between the executive and internal/external stakeholders
  • Maintain confidentiality and handle sensitive information with discretion
  • Use AI tools (e.g., ChatGPT, Notion AI, automation platforms) to enhance productivity
  • Leverage agentic AI workflows for task automation, scheduling, research, and reporting
  • Continuously identify opportunities to streamline executive workflows using technology
  • Manage expense reports, reimbursements, and vendor coordination
  • Maintain records, documents, and MIS reports
  • Support special projects and strategic initiatives as required

Requirements:

  • 4-7 years of experience as an Executive Assistant to senior leadership
  • Strong experience in international travel planning, visas, and itinerary management
  • Excellent calendar management and coordination skills
  • Strong written and verbal communication skills
  • High level of discretion, reliability, and ownership
  • Proficiency in MS Office / Google Workspace

Nice to have:

  • Hands-on experience with AI tools and automation platforms
  • Familiarity with agentic AI workflows and productivity systems
  • Experience in startup, investment, or fast-paced environments
  • Strong problem-solving and multitasking abilities

Additional Information:

Job Posted:
May 11, 2026

Expiration:
July 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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