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Findorff Logo Findorff · Office Administration

Executive Assistant

United States, Madison · Job Posted June 29, 2026
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Job Description

Executive Operations – CEO. At Findorff, we bring expertise and value in construction that extends far beyond building. Since 1890, we’ve grown from humble beginnings into one of the region’s most trusted construction firms — driven by strong relationships, a dedication to quality and craftsmanship, and a commitment to the communities we serve.

Job Responsibility

  • Support Executive Leadership: Provide comprehensive administrative and operational support to the President & CEO, including managing complex calendars, travel, communications, and day-to-day priorities. Act as a key liaison between leadership and internal/external stakeholders
  • Drive Strategic Priorities & Execution: Partner with the CEO and Executive Team to advance strategic initiatives by coordinating projects, preparing materials, and ensuring alignment and follow-through on key decisions and outcomes
  • Optimize Meetings & Leadership Planning: Plan and manage leadership meetings, retreats, and strategic events—ensuring agendas are clear, discussions are productive, and actions are tracked to completion. Maximize executive time and decision-making effectiveness
  • Manage Internal and External Governance: Coordinate Executive Team, Senior Leadership Team, and Board-related activities including agendas, materials, meeting minutes, and action tracking. Maintain organized documentation and ensure alignment across leadership forums
  • Advance Communication & Executive Brand: Support internal and external communications, including messaging, presentations, and executive correspondence. Partner with Marketing to align CEO communications, speaking opportunities, and social presence
  • Strengthen Client & Community Engagement: Help build and maintain strong relationships with key clients and community partners. Support executive participation in events and engagement opportunities while representing Findorff with professionalism and purpose
  • Enhance Cross-Functional Collaboration: Work across departments to understand needs, remove obstacles, and ensure leadership priorities are executed effectively. Serve as a connector who drives alignment and keeps work moving forward

Requirements

  • Significant experience supporting senior executives with a proven ability to manage complex priorities, schedules, and workflows
  • Strong business acumen with the ability to anticipate needs, solve problems, and drive execution on high-impact initiatives
  • Exceptional communication skills, including the ability to synthesize information and influence stakeholders at all levels
  • Demonstrated success managing projects, coordinating across teams, and ensuring follow-through on priorities
  • Proactive, resourceful, and adaptable with a strong sense of ownership and accountability
  • Located in Madison, Wisconsin

What we offer

  • Employee-owned (ESOP) structure
  • Flexible, people-first culture
  • Exposure to meaningful work on complex and high-profile construction projects
  • Stable, growing organization with strong reputation and long-term client relationships
  • Connected office environment
  • Competitive compensation
  • 401(k) + contributions
  • Profit sharing
  • Generous PTO
  • Paid parental leave
  • On-site fitness center
  • Heated parking
  • Strong career development support
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