Executive Assistant Job at Robert Half (Austin)

Executive Assistant

Robert Half

Location:
United States , Austin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client is seeking a polished, proactive professional to take ownership of both executive support and overall office operations. This is an excellent opportunity for someone who thrives in a fast‑moving environment, enjoys variety in their day, and can keep an office running smoothly while partnering closely with leadership and staff. The person in this role will serve as the central resource for administrative coordination, employee experience, and executive support - ensuring employees, visitors, and partners receive a seamless, positive experience.

Job Responsibility:

Oversee the daily flow of the office and maintain a welcoming, well‑organized environment
Serve as the primary point of contact for employees and visitors, responding to needs promptly and professionally
Manage reception duties, facilities coordination, office supplies, equipment, and vendor relationships
Handle daily opening and closing routines to ensure all front‑of‑house spaces remain polished throughout the day
Organize internal culture initiatives, team activities, and in‑office events
Coordinate meeting logistics, including room scheduling, catering, materials, setup, and breakdown
Support onboarding by helping new team members acclimate to the office and its processes
Manage calendars for executives and conference rooms, ensuring accurate scheduling and proactive conflict resolution
Coordinate domestic and international travel arrangements
Prepare, track, and submit expenses and timesheets accurately and in a timely manner
Share weekly internal communications outlining upcoming meetings, visitors, and office events
Partner with the People Team to coordinate interview schedules and candidate logistics
Support department leaders in planning trainings, recruiting events, company activities, and culture‑building initiatives
Assist with internal meetings, office‑wide events, and cross‑team projects
Collaborate with various departments on special projects as needed

Requirements:

Prior experience in an administrative, executive support, or office management role
Strong organizational skills with the ability to multitask and prioritize in a fast‑paced environment
Professional communication skills, both written and verbal
Ability to build strong internal and external relationships and serve as a reliable point of contact
Comfortable working independently with minimal supervision
High attention to detail and follow‑through
Proficiency with common office software (e.g., Outlook, Teams, Excel, Word)
Strong problem‑solving skills and a service‑oriented mindset
Flexibility to adapt to changing needs and responsibilities

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
March 13, 2026

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