Executive Assistant Job at Robert Half (New York)

Executive Assistant

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence.

Job Responsibility:

Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation
Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members
Prepare and review job arrangement letters in accordance with firm standards
Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision
Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner
Create and track business development reports and activities for MDs
Prepare, coordinate, and send client documents
Prepare, coordinate, and send documents related to internal management functions
Generate and distribute reports in billing and other systems as needed for client engagement team(s)
Ensure the completion of essential projects and meet critical deadlines
Occasionally assist office committees with coordination of external events

Requirements:

Bachelor’s degree preferred
5 or more years administrative experience, preferably in a professional services environment (accounting, tax, or legal)
High level of proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and with conferencing software (MS Teams, Zoom)
Professional demeanor and experience communicating with multiple executive levels, including C-Suite and Board Members
Excellent written and verbal communication skills
Proactive with ability to work in a deadline-driven environment and handle multiple projects/tasks with an attention to detail
Uses technology to improve efficiency and accuracy in work product and seeks out opportunities to improve skills
Ability to work both independently with minimal supervision and exercise good judgment/decision making when necessary and also supervise others, as applicable
Occasionally be available to assist with urgent matters during weekends
This role is in office 5 days a week, in our New York City office

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

Work Type:

On-site work

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